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Project Administrator Jobs (NOW HIRING)

Platinum Partners

Project Administrator

Cleveland, OH · On-site

$52K - $62K/yr

Job Summary The Project Administrator provides administrative support to our project management department. Working closely with the project managers, the administrator owns project administration ...

PWCampbell

Project Administrator

Pittsburgh, PA · On-site

We are seeking to add a local Project Administrator to our growing and talented high-end custom home division, Phillip Wentzel Custom Homes. This position requires the individual to be highly ...

Gana-A'Yoo, Limited

Project Administrator

Dayton, OH · On-site

PROJECT ADMINISTRATOR | YUKON MANAGEMENT, LLC. Type of Position: Part-Time, Regular Tier: 1 Location: Dayton, OH Schedule: Monday - Friday, 20 hours per week FLSA Classification: Exempt Reports to:

ITG Communications

Project Administrator

The Project Administrator, Construction provides critical administrative and operational support to construction teams by ensuring accurate project documentation, billing validation, and timely ...

PinnaclePartners

Project Administrator

Indianapolis, IN · On-site

$25 - $27/hr

Project Administrator Indianapolis-south $25-27 per hour Responsibilities: Create new projects in system Invoicing Place purchase orders with vendors Ordering supplies Manage parts and pricing list ...

Arrow Personnel

Be Seen First

Project Administrator

Fort Worth, TX · On-site

$17 - $20/hr

CMT Project Administrator Pay Rate: $17-20 BOE to start. Shift: Monday to Friday 8 a.m. to 5 p.m. Construction Materials Testing (CMT) Project Administrator. Experience in construction administration ...

trimarkusa

Project Administrator

Irvine, CA · On-site

The Project Administrator reports to the Supervisor, Project Coordinators * Located in Irvine, CA * Full-Time * In Office The Project Administrator plays a pivotal role in supporting the project ...

ITG Communications

Project Administrator

Cheyenne, WY · On-site

ITG Communications is hiring a Project Administrator in Cheyenne, WY The Project Administrator provides administrative and project support to the ITG Construction team. This role partners closely ...

CMS Corporation

Project Administrator

Maumee, OH

$45K - $50K/yr

Description Project Administrator The Project Administrator will support Project Managers and Project Coordinators by performing a variety of administrative tasks that help ensure the smooth ...

trimarkusa

Project Administrator

Irvine, CA · On-site

The Project Administrator reports to the Supervisor, Project Coordinators * Located in Irvine, CA * Full-Time * In Office The Project Administrator plays a pivotal role in supporting the project ...

ITG Communications

Project Administrator

Hallandale, FL · On-site

ITG Communications is hiring a Project Administrator in Hallandale, FL The Project Administrator provides administrative and project support to the ITG Construction team. This role partners closely ...

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Project Administrator information

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$14

$28

$51

How much do project administrator jobs pay per hour?

As of Jun 28, 2026, the average hourly pay for project administrator in the United States is $28.96, according to ZipRecruiter salary data. Most workers in this role earn between $21.88 and $33.41 per hour, depending on experience, location, and employer.

How does a Project Administrator typically interact with project managers and other team members?

As a Project Administrator, you will work closely with project managers to track progress, prepare reports, and ensure that documentation is accurate and up to date. You’ll also coordinate with team members across various departments to schedule meetings, monitor deadlines, and address logistical issues. This role requires strong communication and organizational skills, as you often serve as the central point of contact for project-related information. Effective collaboration and proactive follow-up are key to success in this position.

What is the difference between Project Administrator vs Project Coordinator?

AspectProject AdministratorProject Coordinator
ResponsibilitiesHandles administrative tasks, documentation, scheduling, and resource managementAssists in project planning, communication, and coordinating team activities
Required CredentialsTypically requires a diploma or degree in business or related fieldSimilar educational background, often with certifications in project management
Work EnvironmentOffice-based, supporting project teams across various industriesOffice or on-site, facilitating project execution and team collaboration

Project Administrators focus on administrative support and documentation, ensuring project processes run smoothly. Project Coordinators assist with planning and team coordination, often working closely with Project Managers. While their roles overlap, Project Administrators are more administrative, whereas Project Coordinators are more involved in project execution and communication.

What are Project Administrators?

Project Administrators are professionals who provide essential administrative support to project managers and teams throughout the lifecycle of a project. They handle tasks such as scheduling meetings, preparing documents, tracking project progress, managing budgets, and ensuring that all project documentation is up to date. Their role helps ensure that projects run smoothly by organizing resources, facilitating communication, and assisting with problem-solving as needed. Project Administrators are vital in keeping projects on track and supporting the overall success of the team.

What are the key skills and qualifications needed to thrive as a Project Administrator, and why are they important?

To thrive as a Project Administrator, you need strong organizational skills, attention to detail, and a background in project management or business administration, often supported by relevant degrees or certifications. Familiarity with project management software (such as MS Project, Asana, or Trello), spreadsheets, and document management systems is typically required. Excellent communication, time management, and problem-solving abilities are crucial soft skills for coordinating tasks and supporting project teams. These skills ensure projects stay on track, resources are efficiently allocated, and stakeholders remain informed, contributing to successful project outcomes.
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Project Administrator jobs near you
Infographic showing various Project Administrator job openings in the United States as of June 2026, with employment types broken down into 2% As Needed, 82% Full Time, 10% Part Time, 4% Temporary, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $60,230 per year, or $29 per hour.
Project Administrator

Project Administrator

Platinum Partners

Cleveland, OH • On-site

$52K - $62K/yr

Full-time

Posted 10 days ago

Job description

Job Summary

The Project Administrator provides administrative support to our project management department. Working closely with the project managers, the administrator owns project administration, documentation control, process adherence, and reporting accuracy. This includes, but is not limited to job registrations, submittals, order entry, project data entry, procurement & material management, and project close-out documentation throughout the project lifecycle. The Project Administrator reports to Team Lead Project Management.


Essential Functions

  • Facilitate project initiation processes & data entry e.g. sales orders, purchase orders, billing setup, project registration
  • Manage accuracy and compliance of Asana portfolio
  • Lead submittal, owner’s manual & closeout package assembly
  • Track forecast, AP, and prepaid items
  • Maintain request for information, risk and issue logs
  • Prepare kickoff documentation and status reports
  • Coordinate professional services & delivery of materials for project


Other Functions

  • Supports in-office operations as available
  • Performs other duties as assigned


Qualifications and Education

  • Education & Experience: bachelor’s degree in a related field (e.g., business administration, project management, finance/accounting, information systems), or 2–5 years of relevant professional experience, such as project coordination, administrative support, reporting, or PMO work.
  • Strong organizational and time-management skills
  • Experience preferred in Microsoft Excel, Word, QuickBooks Desktop, Project tools (Asana, Instagantt, Trello)
  • Clear written and verbal communication
  • Attention to detail
  • Soft Skills: stakeholder communication, ability to multitask across projects, prioritization and follow-through, comfort working with project managers and leadership, process improvement mindset

Success Metrics

  • Data accuracy
  • On-time reporting
  • PM workload reduction
  • Portfolio compliance
  • System adoption
  • Responsiveness

Core Values

At VLS, our core values guide everything we do:

  • Do the Right Thing
  • Own It
  • Customer Driven
  • Creative Problem Solutions

VLS core focus is to create customers for life by delivering exceptional entertainment technology.

Physical Demands/Work Environment

The Project Administrator role requires moderate mobility and prolonged sitting, along with regular use of hands for operating office equipment such as computers, telephones, and copy machines. Strong visual and auditory abilities are needed to review technical drawings, read data, and communicate effectively in various formats. Occasional lifting of up to 25 pounds may be required. Occasional remote work may be necessary, requiring reliable internet access and an appropriate workspace.


Americans Disability Act (ADA)

VLS complies with the ADA and will provide reasonable accommodation to qualified individuals with disabilities, unless doing so would result in undue hardship. If you require accommodation to perform the essential functions of this position, please contact the Human Resources department.


Equal Opportunity Employer (EOE)

VLS is committed to a diverse and inclusive workplace. All qualified applicants will receive considerations for employment without regard to race, color, religion, gender, national origin, age, disability, or veteran status.


Disclaimer

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required. Management reserves the right to amend and assign other duties and responsibilities as needed.