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Assistant Project Administrator Jobs (NOW HIRING)

Essel

Project Administrator

Bedford, TX · On-site

As a Project Administrator, you will play a key role in assisting project managers in planning ... Responsibilities: * Assist project managers in developing project plans, objectives, and schedules.

Essel

Project Administrator

Bedford, TX · On-site

As a Project Administrator, you will play a key role in assisting project managers in planning ... Responsibilities: * Assist project managers in developing project plans, objectives, and schedules.

Essel

Project Administrator

Bedford, TX

As a Project Administrator, you will play a key role in assisting project managers in planning ... Responsibilities: * Assist project managers in developing project plans, objectives, and schedules.

PWCampbell

Project Administrator

Pittsburgh, PA · On-site

We are seeking to add a local Project Administrator to our growing and talented high-end custom ... Responsibilities * Solicit and coordinate bid proposals from subcontractors * Assist with ...

PWCampbell

Project Administrator

Pittsburgh, PA

We are seeking to add a local Project Administrator to our growing and talented high-end custom ... Responsibilities * Solicit and coordinate bid proposals from subcontractors * Assist with ...

SCHUFF STEEL CO

Project Administrator

Phoenix, AZ

Project Administrators are responsible to assist Project Managers and Project Management Teams in coordinating the necessary activities to ensure the fulfillment of project requirements, job scope ...

DBM GLOBAL INC

Project Administrator

Phoenix, AZ

Project Administrators are responsible to assist Project Managers and Project Management Teams in coordinating the necessary activities to ensure the fulfillment of project requirements, job scope ...

Schuff Steel

Project Administrator

Phoenix, AZ · On-site

Project Administrators are responsible to assist Project Managers and Project Management Teams in coordinating the necessary activities to ensure the fulfillment of project requirements, job scope ...

Monroe Kut

Be Seen First

Assistant Project Manager Construction/ Project Administrator

Aberdeen, MS · On-site

$50K - $100K/yr

The Assistant Project Manager Construction/Project Administrator supports medium-sized construction projects by coordinating activities, managing documentation, assisting with scheduling, and ...

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How much do assistant project administrator jobs pay per year?

As of Jun 14, 2026, the average yearly pay for assistant project administrator in the United States is $68,215.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,000.00 and $80,500.00 per year, depending on experience, location, and employer.

What are some typical challenges an Assistant Project Administrator might face when supporting multiple projects simultaneously?

Assistant Project Administrators often juggle responsibilities across several projects, which can make prioritizing tasks and managing time effectively a challenge. Balancing the needs of different project managers, keeping track of varied deadlines, and ensuring that documentation is accurate and up to date are common hurdles. Strong organizational skills and clear communication with both team members and stakeholders are essential to successfully navigate these demands. Proactively seeking clarification and regularly updating project tracking tools can greatly help in staying on top of multiple assignments.

Is assistant project manager an entry level job?

An assistant project manager role is often considered an entry-level or early-career position in project management, typically requiring some related experience or a relevant certification like CAPM. It involves supporting project managers with planning, coordination, and communication tasks, and may serve as a stepping stone to a full project manager role.

What qualifications do I need to be a project administrator?

To be a project administrator, candidates typically need a high school diploma or equivalent, with many roles preferring a bachelor's degree in business, management, or a related field. Strong organizational, communication, and computer skills, along with experience in project management tools like Microsoft Office or project management software, are often required. Certifications such as CAPM or PMP can enhance prospects but are not always mandatory.

What does a project admin assistant do?

A project admin assistant supports project managers by handling administrative tasks such as scheduling meetings, preparing reports, maintaining project documentation, and coordinating communication among team members. They often use project management software and require strong organizational skills to ensure project activities run smoothly and deadlines are met.

What are the key skills and qualifications needed to thrive as an Assistant Project Administrator, and why are they important?

To thrive as an Assistant Project Administrator, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheet tools, and sometimes certifications like CAPM are typically required. Excellent communication, time management, and problem-solving abilities set outstanding candidates apart. These skills and qualities are crucial for ensuring smooth project coordination, timely task completion, and effective support for project managers.

What is the average salary for a project admin?

The average salary for an assistant project administrator typically ranges from $45,000 to $65,000 per year, depending on experience, location, and industry. Entry-level roles may start lower, while experienced professionals with certifications can earn higher salaries. Skills in project management tools and strong organizational abilities are often valued in this role.

What are Assistant Project Administrators?

Assistant Project Administrators are professionals who support project managers and teams by handling administrative tasks related to project planning, coordination, and execution. They help maintain project documentation, monitor timelines, prepare reports, and facilitate communication among team members. Their role is crucial in ensuring projects run smoothly and stay on schedule, providing organizational support and handling logistical details. Assistant Project Administrators often work in various industries, including construction, IT, healthcare, and more.
What cities are hiring for Assistant Project Administrator jobs? Cities with the most Assistant Project Administrator job openings:
What are the most commonly searched types of Project Administrator jobs? The most popular types of Project Administrator jobs are:
What states have the most Assistant Project Administrator jobs? States with the most job openings for Assistant Project Administrator jobs include:
Assistant Project Administrator jobs near you
Infographic showing various Assistant Project Administrator job openings in the United States as of June 2026, with employment types broken down into 2% Internship, 2% As Needed, 52% Full Time, 42% Part Time, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $68,215 per year, or $32.8 per hour.

CEI Assistant Project Administrator

C H PEREZ & ASSOCIATES CONSULTING ENGINEERS INC

Fort Pierce, FL • On-site

$44 - $52/hr

Full-time

Medical, Dental, Retirement, PTO

Posted 5 days ago

Job description

We are currently seeking a CEI Assistant Project Administrator (PA) for our Transportation-Construction Management practice in the Treasure Coast and Palm Beach Area.

As a CEI Assistant Project Administrator, you will assist the Project Administrator in managing the administrative and financial aspects of the project.

The individual will be afforded significant training and development opportunities with the goal of becoming a CEI Project Administrator/ Project Engineer within a year.

Responsibilities Include But Are Not Limited To

  • Support: Assist the Project Administrator in building and maintaining liaison with owner, design professionals, subcontractors, and vendors to facilitate construction activities with the objective to exceed client satisfaction and ensure project profitability.
  • Financial Control: Help manage the financial aspects of contracts and protect the company's best interests by updating in-place quantities and compiling financial status reports.
  • Change Order Management: Assist Project Administrator in managing the change order process including tracking, investigating, and settling all change order requests and ensuring relevant information is disseminated appropriately.
  • Pay Applications: Assist Project Administrator and Contract Support Specialist in preparing owner pay applications and processing of contractor and material invoices.
  • Project Meetings: Represent company in project meetings, assist in negotiation/strategy meetings, etc. Produce meeting minutes as directed by the Project Administrator or Senior Project Engineer.
  • Actively engages multiple perspectives when solving problems, seeks to learn from peers, and encourages reciprocal learning among team members.
  • Actively advocates for full inclusion in the workplace, fostering an environment that welcomes diversity and values equity for all employees, partners, clients, and the communities that TranSystems serves.
  • Business Development - assist the team in the pursuit of CEI contracts with FDOT and Municipalities.

Qualifications

  • HS Diploma or equivalent
  • 6+ years inspection or engineering experience with 2+ years in relevant roadway/bridge inspection, or a
  • Proficient in computer software including: Microsoft – Word, Excel, Outlook Materials Acceptance Database Software – MAC or equivalent, Project daily work reporting software – SiteManager, Project Database for files – MAC, Project Solve, BlueBeam, PrC
  • Ability to read and interpret construction plans and specifications
  • Valid Driver's FL License and a good driving record
  • Must obtain any required certifications and pass appropriate qualifications tests for the position in specified time frames
  • Ability to sit, stand, climb, bend, twist or stoop frequently and for prolonged periods, under various outside conditions
  • Ability to reach horizontally as well as vertically for required tasks
  • Ability to use construction or inspection safety equipment including fall protection
  • Please submit a project list that includes your role on the project as well as the construction value along with your resume.

** Preferred Certifications / Credentials

  • Professional Engineer (PE) or Engineer Intern (EI)
  • CTQP Asphalt Roadway Level 2
  • CTQP Earthwork Construction Inspection Level 2
  • CTQP Final Estimates Level 2
  • Advanced MOT
  • QC Manager

Job Type: Full-time

Pay: $44.00 - $52.00 per hour

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Paid time off
  • Referral program

Compensation Package:

  • Bonus opportunities

Schedule:

  • 8 hour shift
  • Holidays
  • Monday to Friday

Work Location: In person