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Assistant Project Administrator Jobs in Tennessee

TTL Inc

Project Administrator

Nashville, TN · On-site

$19 - $23/hr

The Project Administrator in our Nashville office will assist the Office Manager in facilitating the orderly and business-like operation of the office. The Project Administrator will work closely ...

TTL Inc

Project Administrator

Nashville, TN · On-site

$19 - $23/hr

The Project Administrator in our Nashville office will assist the Office Manager in facilitating the orderly and business-like operation of the office. The Project Administrator will work closely ...

Harris

Assistant Project Manager

Stanton, TN · On-site

$61K - $91K/yr

Administer project closeout documentation including Operation and Maintenance manuals, spare parts, startup reports, owner training and punch lists. Scope of Work support: * Assist in the ...

Harris Company

Assistant Project Manager

Nashville, TN · On-site

$51K - $76K/yr

Administer project closeout documentation including Operation and Maintenance manuals, spare parts, startup reports, owner training and punch lists. Scope of Work support: * Assist in the ...

Harris Company

Assistant Project Manager

Nashville, TN · On-site

$51K - $76K/yr

Administer project closeout documentation including Operation and Maintenance manuals, spare parts, startup reports, owner training and punch lists. Scope of Work support: * Assist in the ...

One Tech

Project Manager Assistant

Brentwood, TN · On-site

The Project Manager Assistant will assist project managers on a variety of projects of varying ... to administer request for proposal (RFP) package development, bid and selection process, and ...

Trilon

CEI Project Manager

Nashville, TN · Hybrid

Supervising and mentoring Project Administrators, Senior Inspectors, and field staff * Providing ... Employee Assistant Program (EAP) * Flexible Spending Account * and More #LI-MK1 Pay Transparency ...

Trilon

CEI Project Manager

Murfreesboro, TN · Hybrid

Supervising and mentoring Project Administrators, Senior Inspectors, and field staff * Providing ... Employee Assistant Program (EAP) * Flexible Spending Account * and More #LI-MK1 Pay Transparency ...

Trilon Group

CEI Project Manager

Nashville, TN · On-site

$115K - $135K/yr

Supervising and mentoring Project Administrators, Senior Inspectors, and field staff * Providing ... Employee Assistant Program (EAP) * Flexible Spending Account * and More #LI-MK1 Pay Transparency ...

Trilon Group

CEI Project Manager

Murfreesboro, TN · On-site

$115K - $135K/yr

Supervising and mentoring Project Administrators, Senior Inspectors, and field staff * Providing ... Employee Assistant Program (EAP) * Flexible Spending Account * and More #LI-MK1 Pay Transparency ...

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Assistant Project Administrator information

What are some typical challenges an assistant project administrator might face when supporting multiple projects simultaneously?

Assistant Project Administrators often juggle responsibilities across several projects, which can make prioritizing tasks and managing time effectively a challenge. Balancing the needs of different project managers, keeping track of varied deadlines, and ensuring that documentation is accurate and up to date are common hurdles. Strong organizational skills and clear communication with both team members and stakeholders are essential to successfully navigate these demands. Proactively seeking clarification and regularly updating project tracking tools can greatly help in staying on top of multiple assignments.

What are the key skills and qualifications needed to thrive as an assistant project administrator?

To thrive as an Assistant Project Administrator, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheet tools, and sometimes certifications like CAPM are typically required. Excellent communication, time management, and problem-solving abilities set outstanding candidates apart. These skills and qualities are crucial for ensuring smooth project coordination, timely task completion, and effective support for project managers.

What is an assistant project administrator?

Assistant Project Administrators are professionals who support project managers and teams by handling administrative tasks related to project planning, coordination, and execution. They help maintain project documentation, monitor timelines, prepare reports, and facilitate communication among team members. Their role is crucial in ensuring projects run smoothly and stay on schedule, providing organizational support and handling logistical details. Assistant Project Administrators often work in various industries, including construction, IT, healthcare, and more.
What are the most commonly searched types of Project Administrator jobs in Tennessee? The most popular types of Project Administrator jobs in Tennessee are:
Assistant Project Administrator jobs near you
Infographic showing various Assistant Project Administrator job openings in Tennessee as of August 2026, with employment types broken down into 87% Full Time, 8% Part Time, and 5% Contract. Highlights an 86% Physical, 4% Hybrid, and 10% Remote job distribution.

Project Administrator

TTL Inc

Nashville, TN • On-site

$19 - $23/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 5 days ago

Job description

Founded in 1964, TTL is an engineering design firm focused on delivering integrated infrastructure solutions for public and private clients. From site and corridor selection to due diligence, design, and construction services, TTL is a trusted partner providing single-sourced custom solutions for complex infrastructure development. With more than 550 team members across the Southern United States, TTL provides a wide range of services including civil and geotechnical engineering; transportation design and CEI; environmental consulting and remediation; construction materials engineering and testing; and surveying, GIS and mapping services.

At TTL, we are driven to serve our clients, driven to serve our communities, and driven to serve each other. TTL not only provides a great work/life balance, but we provide excellent employee benefits such as a robust health & dental plan, vision, 401(k), flexible spending accounts, and generous paid time off (PTO) accrual.

For more information, please go to www.ttlusa.com.

Project Administrator – Nashville, TN

Love people? High energy? Positive, fun attitude? The Project Administrator in our Nashville office will assist the Office Manager in facilitating the orderly and business-like operation of the office. The Project Administrator will work closely with the Office Manager, staff and corporate accounting department on timekeeping, projects, billing and schedule tracking. Assist Client Managers with project setup and coordinate and update calendar. Additionally, will serve as the front desk person which entails phone coverage, greeting clients, guests and set up for client meetings.

Build your Foundation. Build your Future. Build your Legacy.

Come to TTL.


What You'll Do:

  • Establish and maintain effective and harmonious working relationships with other employees and deal tactfully and courteously with outside entities and the general public
  • Maintain confidentiality of information.
  • Follow scheduled accounting calendar and assist project managers and staff on billing accuracy to ensure invoices sent to clients from corporate office are correct.
  • Assist with all accounting aspects of project from setup to close in the accounting software to ensure accurate time and data is maintained.
  • Enter Accounts Payable data.
  • Assist with Accounts Receivable and work with Project Managers and Office Manager to provide client requested backup.
  • Serve as support to Office Manager for pre-employment hiring process and new hire orientation.
  • Assists with proofreading reports and correcting grammatical errors.
  • Establish and maintain contract/report and correspondence files; maintain filing systems in line with the records retention program.
  • Administrative: Assist with inventory and restocking of PPE, office supplies, kitchen supplies. Distribute fuel cards and drug screening forms when needed.
  • Schedule and set up meetings, schedule conference calls and appointments
  • Operate and troubleshoot a variety of office machines, such as printers, punching and binding machines, folding machines, laminators, copiers, etc.
  • Facilities Management: Serve as contact for local office to assist with scheduling service calls for all aspects of building maintenance. Will also serve as backup for maintenance and repair calls for office machinery.
  • Complete tasks accurately, on schedule, and without prompting. Demonstrate compliance with all required safety protocol.
  • Responsive and professional when interacting with Clients, Visitors, and Team Members.


Qualifications:

  • 3+ years of administrative or related work experience preferred
  • Proficient in Microsoft Office software, particularly: Word, Excel, and Microsoft PowerPoint. Proficiency in Microsoft Teams is helpful.
  • Professional attitude and appearance
  • Communicate clearly and professionally, both orally and in writing
  • Display tact and professionalism in all communications
  • Must have an “ownership” mentality
  • Able to complete complex administrative tasks with minimal supervision
  • Able to multi-task and prioritize projects
  • Moderate lifting, pushing or pulling
  • Frequent bending and stretching or reaching to file correspondence reports and inventory


Schedule: Monday - Friday 8AM - 5PM

Job Type: Full-time

This position is subject to a pre-employment drug and motor vehicle record check.

TTL is an EEO/AAP employer.


Monday to Friday 8AM-5PM