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Assistant Project Administrator Jobs in Tennessee

ECS Ltd

Project Administrator

Franklin, TN · On-site

Attend project meetings with senior staff and assist with resolutions to administrative problems * Communicate with client and external team members consistently. * Assist in managing project budgets ...

Harris

Assistant Project Manager

Stanton, TN · On-site

$61K - $91K/yr

Administer project closeout documentation including Operation and Maintenance manuals, spare parts, startup reports, owner training and punch lists. Scope of Work support: * Assist in the ...

Harris Company

Assistant Project Manager

Nashville, TN · On-site

$51K - $76K/yr

Administer project closeout documentation including Operation and Maintenance manuals, spare parts, startup reports, owner training and punch lists. Scope of Work support: * Assist in the ...

ABM

Assistant Project Manager

Knoxville, TN

The Assistant Project Manager is responsible for overseeing day-to-day custodial and facility ... contact for school administrators and client representatives Build and maintain strong ...

Trilon Group

CEI Project Manager

Mount Juliet, TN · On-site

Supervising and mentoring Project Administrators, Senior Inspectors, and field staff * Providing ... Employee Assistant Program (EAP) * Flexible Spending Account * and More #LI-MK1

One Tech

Project Manager Assistant

Brentwood, TN

The Project Manager Assistant will assist project managers on a variety of projects of varying ... to administer request for proposal (RFP) package development, bid and selection process, and ...

Trilon Group

CEI Project Manager

Nashville, TN · On-site

$115K - $135K/yr

Supervising and mentoring Project Administrators, Senior Inspectors, and field staff * Providing ... Employee Assistant Program (EAP) * Flexible Spending Account * and More #LI-MK1

Trilon

CEI Project Manager

Mount Juliet, TN · Hybrid

Supervising and mentoring Project Administrators, Senior Inspectors, and field staff * Providing ... Employee Assistant Program (EAP) * Flexible Spending Account * and More #LI-MK1

Trilon

CEI Project Manager

Murfreesboro, TN · Hybrid

Supervising and mentoring Project Administrators, Senior Inspectors, and field staff * Providing ... Employee Assistant Program (EAP) * Flexible Spending Account * and More #LI-MK1

Trilon

CEI Project Manager

Nashville, TN · Hybrid

Supervising and mentoring Project Administrators, Senior Inspectors, and field staff * Providing ... Employee Assistant Program (EAP) * Flexible Spending Account * and More #LI-MK1

Trilon Group

CEI Project Manager

Murfreesboro, TN · On-site

Supervising and mentoring Project Administrators, Senior Inspectors, and field staff * Providing ... Employee Assistant Program (EAP) * Flexible Spending Account * and More #LI-MK1

Trilon

CEI Project Manager

Nashville, TN · Hybrid

Supervising and mentoring Project Administrators, Senior Inspectors, and field staff * Providing ... Employee Assistant Program (EAP) * Flexible Spending Account * and More #LI-MK1 Pay Transparency ...

Trilon

CEI Project Manager

Murfreesboro, TN · Hybrid

Supervising and mentoring Project Administrators, Senior Inspectors, and field staff * Providing ... Employee Assistant Program (EAP) * Flexible Spending Account * and More #LI-MK1 Pay Transparency ...

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Assistant Project Administrator information

What are some typical challenges an Assistant Project Administrator might face when supporting multiple projects simultaneously?

Assistant Project Administrators often juggle responsibilities across several projects, which can make prioritizing tasks and managing time effectively a challenge. Balancing the needs of different project managers, keeping track of varied deadlines, and ensuring that documentation is accurate and up to date are common hurdles. Strong organizational skills and clear communication with both team members and stakeholders are essential to successfully navigate these demands. Proactively seeking clarification and regularly updating project tracking tools can greatly help in staying on top of multiple assignments.

What are the key skills and qualifications needed to thrive as an Assistant Project Administrator, and why are they important?

To thrive as an Assistant Project Administrator, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheet tools, and sometimes certifications like CAPM are typically required. Excellent communication, time management, and problem-solving abilities set outstanding candidates apart. These skills and qualities are crucial for ensuring smooth project coordination, timely task completion, and effective support for project managers.

What are Assistant Project Administrators?

Assistant Project Administrators are professionals who support project managers and teams by handling administrative tasks related to project planning, coordination, and execution. They help maintain project documentation, monitor timelines, prepare reports, and facilitate communication among team members. Their role is crucial in ensuring projects run smoothly and stay on schedule, providing organizational support and handling logistical details. Assistant Project Administrators often work in various industries, including construction, IT, healthcare, and more.
What are the most commonly searched types of Project Administrator jobs in Tennessee? The most popular types of Project Administrator jobs in Tennessee are:
Assistant Project Administrator jobs near you
Infographic showing various Assistant Project Administrator job openings in Tennessee as of July 2026, with employment types broken down into 1% As Needed, 84% Full Time, 10% Part Time, 2% Temporary, and 3% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution.

Project Administrator

ECS Ltd

Franklin, TN • On-site

Full-time

Posted 28 days ago

Job description


Responsibilities

Responsibilities 

  • Manage the administrative tasks associated with a project, including, but not limited to
    proposal and project registration, invoicing set-up, coordinate project resources, and more.
  • Basic ability to use ECS systems in the coordination of project resources, management of
    project paperwork and documentation, and maintaining project schedules and budgets.
  • Coordinate internal communications with staff members on a variety of projects, as
    requested. Actively mentor junior staff and support overall development of the team.
  • Attend project meetings with senior staff and assist with resolutions to administrative
    problems
  • Communicate with client and external team members consistently.
  • Assist in managing project budgets, preparing invoices, and collection efforts.
  • Basic ability to prioritize tasks to meet project deadlines. Consult with your supervisor to help
    prioritize tasks on a daily basis.
  • Good project and contract management skills.
  • Basic ability to manage project budgets.
  • Host or attend project discussions with clients, follow up on reports to determine if there are
    questions

Qualifications

Required Qualifications & Skills

  • High school diploma or GED required. Bachelor of Business or related field preferred
  • 2 years of related experience
  • If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required
  • Excellent oral & written communication skills
  • Basic project management and contract administration skills
  • Dependable, self-motivated, responsible and detail-oriented
  • Ability to multi-task and meet deadlines
  • Proficient with MS Office (Word, Excel, PowerPoint)
  • Ability to work effectively in teams, with clients, peers and subordinates, as well as
    independently
  • Excellent interpersonal skills
  • Basic decision making skills
  • Work with supervisor to understand priorities and urgency of work

About Us

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and facilities consulting services. We are employee-owned with more than 3,000 employees in 100+ offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record’s Top 500 Design Firms (April 2026), #148 in Engineering News-Record’s Top 200 Environmental Firms (October 2025) and #50 in Zweig Group’s Hot Firm List (May 2025). For additional information about ECS, visit: www.ecslimited.com.

ECS is an Equal Opportunity Employer. To learn more, click here.

Qualifications:

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and facilities consulting services. We are employee-owned with more than 3,000 employees in 100+ offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record’s Top 500 Design Firms (April 2026), #148 in Engineering News-Record’s Top 200 Environmental Firms (October 2025) and #50 in Zweig Group’s Hot Firm List (May 2025). For additional information about ECS, visit: www.ecslimited.com.

ECS is an Equal Opportunity Employer. To learn more, click here.

Education:UNAVAILABLEEmployment Type: FULL_TIME

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