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Assistant Project Administrator Jobs in Tennessee

TERRACON

Local Office Administrator

Bartlett, TN · On-site

$16 - $22/hr

The Local Office Administrator may also support fleet management administration activities, support ... * Assist project managers with the coordination and support of projects including tracking ...

TERRACON

Local Office Administrator

Bartlett, TN

$15.50 - $21.25/hr

The Local Office Administrator may also support fleet management administration activities, support ... * Assist project managers with the coordination and support of projects including tracking ...

Brasfield & Gorrie, LLC

Project Manager

Nashville, TN · On-site

Issue and administer subcontracts (payments, insurance, bond, safety, haz-com, etc.) and purchase orders for multiple trades * Assist in development, planning, and updating of overall project ...

HEXPOL

System Administrator II

Dyersburg, TN · On-site

Administrator, plan and implement many projects including a VeloCloud SDWAN deployment, Palo Alto ... Help answer troubleshooting calls * Assist in the administration and maintenance of local server ...

HEXPOL

System Administrator II

Dyersburg, TN · On-site

Administrator, plan and implement many projects including a VeloCloud SDWAN deployment, Palo ... Help answer troubleshooting calls * Assist in the administration and maintenance of local server ...

HEXPOL

System Administrator II

Dyersburg, TN · On-site

Administrator, plan and implement many projects including a VeloCloud SDWAN deployment, Palo Alto ... Help answer troubleshooting calls * Assist in the administration and maintenance of local server ...

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Assistant Project Administrator information

What are some typical challenges an assistant project administrator might face when supporting multiple projects simultaneously?

Assistant Project Administrators often juggle responsibilities across several projects, which can make prioritizing tasks and managing time effectively a challenge. Balancing the needs of different project managers, keeping track of varied deadlines, and ensuring that documentation is accurate and up to date are common hurdles. Strong organizational skills and clear communication with both team members and stakeholders are essential to successfully navigate these demands. Proactively seeking clarification and regularly updating project tracking tools can greatly help in staying on top of multiple assignments.

What are the key skills and qualifications needed to thrive as an assistant project administrator?

To thrive as an Assistant Project Administrator, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheet tools, and sometimes certifications like CAPM are typically required. Excellent communication, time management, and problem-solving abilities set outstanding candidates apart. These skills and qualities are crucial for ensuring smooth project coordination, timely task completion, and effective support for project managers.

What is an assistant project administrator?

Assistant Project Administrators are professionals who support project managers and teams by handling administrative tasks related to project planning, coordination, and execution. They help maintain project documentation, monitor timelines, prepare reports, and facilitate communication among team members. Their role is crucial in ensuring projects run smoothly and stay on schedule, providing organizational support and handling logistical details. Assistant Project Administrators often work in various industries, including construction, IT, healthcare, and more.
What are the most commonly searched types of Project Administrator jobs in Tennessee? The most popular types of Project Administrator jobs in Tennessee are:
Assistant Project Administrator jobs near you
Infographic showing various Assistant Project Administrator job openings in Tennessee as of August 2026, with employment types broken down into 87% Full Time, 8% Part Time, and 5% Contract. Highlights an 86% Physical, 4% Hybrid, and 10% Remote job distribution.

Local Office Administrator

TERRACON

Bartlett, TN • On-site

$16 - $22/hr

Full-time

Re-posted 10 days ago

Terracon rating

7.5

Company rating: 7.5 out of 10

Based on 119 frontline employees who took The Breakroom Quiz

49th of 72 rated business consultants

Job description


Oversee daily general office operations including but not limited to, coordinating all aspects of the daily office environment by performing tasks such as office maintenance, ordering office supplies, and other related tasks. The Local Office Administrator may also support fleet management administration activities, support the coordination of projects, and provide marketing support, as needed.
Responsibilities
  • Ensure the office operates efficiently and effectively by performing various office administration tasks such as but not limited to, ordering office supplies, coordinating and scheduling office equipment maintenance, greeting visitors, vendors, performing office tours, coordinating workstation set up and team introductions, and onboarding office new hires.
  • Foster employee engagement by coordinating local office events, trainings, welcoming & onboarding new employees, consistently sharing updates on activities such as wellness initiatives, local recognition programs, and reminders for annual activities such as benefits enrollment and annual engagement surveys.
  • Resolve general office related questions including matters such as timesheets.
  • Support the office with computer replacements, asset inventory, and recycling old computers.
  • Support office local, state, and federal employment law compliance through activities such as maintaining correct employment law posters.
  • Assist project managers with the coordination and support of projects including tracking & routing documentation, project status, and drafting reports.
  • Provide administrative support to draft and update marketing materials including formatting presentations & proposals.
  • Participate in the annual budget request process for regional fleet ordering.
  • Support local office fleet management through various administrative tasks such as, reviewing and approving monthly vehicle rentals, requesting insurance cards, processing purchase orders (PO's) and invoices, Department of Transportation (DOT) compliance with regulations, tracking, maintaining, and help auditing vehicle movement (rentals, transfers, leases) and monthly vehicle inspection documents for exceptions.
  • Serve as the point of contact for fleet management vehicle registration, education on new vehicle processes, maintenance scheduling, vehicle accessory upgrades (strobe lights, backup alarms, toolboxes, etc.).
  • Assist in the review of local office performance on key cost factors including asset utilization, fuel card issuance, and preventative maintenance compliance.
  • Support the administration of the vehicle/equipment telematics program.
  • Follow safety rules, guidelines and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
  • Be responsible for maintaining quality standards on all projects.
  • Perform other duties as assigned.
    Qualifications
  • High school diploma or equivalent.
  • Minimum 1 year administrative experience required.
  • A valid driver's license with acceptable violation history may be required.

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