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Assistant Project Administrator Jobs (NOW HIRING)

Essel

Project Administrator

Los Gatos, CA · On-site

The Project Administrator will be responsible for providing administrative support to ensure the ... Duties: * Assist in the coordination and management of project activities * Prepare and distribute ...

Essel

Project Administrator

Los Gatos, CA

The Project Administrator will be responsible for providing administrative support to ensure the smooth operation of projects. This role requires excellent organizational skills, attention to detail ...

Essel

Project Administrator

Los Gatos, CA · On-site

The Project Administrator will be responsible for providing administrative support to ensure the ... Duties: - Assist in the coordination and management of project activities - Prepare and distribute ...

Castle Contracting

Project Administrator

Omaha, NE

POSITION SUMMARY The Project Administrator reports to the Project Manager and is responsible for ... Working with all project teams and accounting staff, they will assist with project reporting and ...

DLR Group

Project Administrator

Seattle, WA

DLR Group's Northwest Region has an opening for an experienced Project Administrator . This role ... Handle submittals, RFIs, and cost documentation, ensuring timely and accurate processing * Assist ...

PIVOT Workforce

Project Administrator

Columbus, OH

Construction Project Administrator Location: Columbus, OH We're looking for a Construction Project ... milestones Assist with budgeting, expense tracking, and invoice processing Communicate with ...

DLR Group

Project Administrator

Cleveland, OH

DLR Group has an opening for a Project Administrator . Position Summary As a Project Administrator ... Handle submittals, RFIs, and cost documentation, ensuring timely and accurate processing * Assist ...

DLR Group

Project Administrator

Phoenix, AZ

Position Summary As a Project Administrator at DLR Group, you'll play a crucial role in supporting ... Handle submittals, RFIs, and cost documentation, ensuring timely and accurate processing * Assist ...

Castle Contracting

Project Administrator

Omaha, NE

POSITION SUMMARY The Project Administrator reports to the Project Manager and is responsible for ... Working with all project teams and accounting staff, they will assist with project reporting and ...

castle-contracting

Project Administrator

Omaha, NE · On-site

POSITION SUMMARY The Project Administrator reports to the Project Manager and is responsible for ... Working with all project teams and accounting staff, they will assist with project reporting and ...

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How much do assistant project administrator jobs pay per year?

As of Jun 14, 2026, the average yearly pay for assistant project administrator in the United States is $68,215.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,000.00 and $80,500.00 per year, depending on experience, location, and employer.

What are some typical challenges an Assistant Project Administrator might face when supporting multiple projects simultaneously?

Assistant Project Administrators often juggle responsibilities across several projects, which can make prioritizing tasks and managing time effectively a challenge. Balancing the needs of different project managers, keeping track of varied deadlines, and ensuring that documentation is accurate and up to date are common hurdles. Strong organizational skills and clear communication with both team members and stakeholders are essential to successfully navigate these demands. Proactively seeking clarification and regularly updating project tracking tools can greatly help in staying on top of multiple assignments.

Is assistant project manager an entry level job?

An assistant project manager role is often considered an entry-level or early-career position in project management, typically requiring some related experience or a relevant certification like CAPM. It involves supporting project managers with planning, coordination, and communication tasks, and may serve as a stepping stone to a full project manager role.

What qualifications do I need to be a project administrator?

To be a project administrator, candidates typically need a high school diploma or equivalent, with many roles preferring a bachelor's degree in business, management, or a related field. Strong organizational, communication, and computer skills, along with experience in project management tools like Microsoft Office or project management software, are often required. Certifications such as CAPM or PMP can enhance prospects but are not always mandatory.

What does a project admin assistant do?

A project admin assistant supports project managers by handling administrative tasks such as scheduling meetings, preparing reports, maintaining project documentation, and coordinating communication among team members. They often use project management software and require strong organizational skills to ensure project activities run smoothly and deadlines are met.

What are the key skills and qualifications needed to thrive as an Assistant Project Administrator, and why are they important?

To thrive as an Assistant Project Administrator, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheet tools, and sometimes certifications like CAPM are typically required. Excellent communication, time management, and problem-solving abilities set outstanding candidates apart. These skills and qualities are crucial for ensuring smooth project coordination, timely task completion, and effective support for project managers.

What is the average salary for a project admin?

The average salary for an assistant project administrator typically ranges from $45,000 to $65,000 per year, depending on experience, location, and industry. Entry-level roles may start lower, while experienced professionals with certifications can earn higher salaries. Skills in project management tools and strong organizational abilities are often valued in this role.

What are Assistant Project Administrators?

Assistant Project Administrators are professionals who support project managers and teams by handling administrative tasks related to project planning, coordination, and execution. They help maintain project documentation, monitor timelines, prepare reports, and facilitate communication among team members. Their role is crucial in ensuring projects run smoothly and stay on schedule, providing organizational support and handling logistical details. Assistant Project Administrators often work in various industries, including construction, IT, healthcare, and more.
What cities are hiring for Assistant Project Administrator jobs? Cities with the most Assistant Project Administrator job openings:
What are the most commonly searched types of Project Administrator jobs? The most popular types of Project Administrator jobs are:
What states have the most Assistant Project Administrator jobs? States with the most job openings for Assistant Project Administrator jobs include:
Assistant Project Administrator jobs near you
Infographic showing various Assistant Project Administrator job openings in the United States as of June 2026, with employment types broken down into 2% Internship, 2% As Needed, 52% Full Time, 42% Part Time, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $68,215 per year, or $32.8 per hour.

Project Administrator

Essel

Los Gatos, CA • On-site

Contractor

Posted yesterday

Job description

Job Summary:
We are seeking a highly organized and detail-oriented Project Administrator to join our team. The Project Administrator will be responsible for providing administrative support to ensure the smooth operation of projects. This role requires excellent organizational skills, attention to detail, and the ability to multitask effectively.
Duties:
  • Assist in the coordination and management of project activities
  • Prepare and distribute project-related documents, reports, and correspondence
  • Maintain project files and documentation
  • Schedule meetings and appointments, and coordinate project-related events
  • Monitor project timelines and deadlines
  • Communicate with team members and stakeholders to ensure project progress
  • Provide administrative support to project managers as needed
  • Perform general clerical duties such as filing, typing, and data entry

Requirements
Skills:
  • Previous experience in a construction, industrial, manufacturing or similar environment is preferred
  • Strong clerical skills with proficiency in file management and organization
  • Excellent customer service skills with the ability to communicate effectively with clients and team members
  • Proficient in office management software and phone systems
  • Detail-oriented with strong problem-solving abilities
  • Ability to multitask and prioritize tasks effectively

Additional Info:
Duration: 6-8+ Month Contract
Target Hours - 7:00 am - 3:30 pm
Job Type: Contract

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