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Assistant Project Administrator Jobs (NOW HIRING)

HDR

Federal Project Administrator

Charlotte, NC · On-site

... Assist Project Managers with project setup, coordination, and ongoing administrative needs Support development and maintenance of project work plans, staffing metrics, and status tracking Generate ...

AVANTech, LLC

Project Administrator

Columbia, SC · On-site

We are seeking a highly organized and detail-orientated Project Administrator to support the ... Monitor project workflows and ensure tasks are properly documented and followed through * Assist ...

New

AVANTech, LLC

Project Administrator

Columbia, SC

We are seeking a highly organized and detail-orientated Project Administrator to support the ... Monitor project workflows and ensure tasks are properly documented and followed through * Assist ...

New

Essel

Project Administrator

Los Gatos, CA · On-site

The Project Administrator will be responsible for providing administrative support to ensure the ... Duties: - Assist in the coordination and management of project activities - Prepare and distribute ...

Essel

Project Administrator

Los Gatos, CA · On-site

The Project Administrator will be responsible for providing administrative support to ensure the smooth operation of projects. This role requires excellent organizational skills, attention to detail ...

Essel

Project Administrator

Los Gatos, CA · On-site

The Project Administrator will be responsible for providing administrative support to ensure the ... Duties: - Assist in the coordination and management of project activities - Prepare and distribute ...

PIVOT Workforce

Project Administrator

Columbus, OH

Construction Project Administrator Location: Columbus, OH We're looking for a Construction Project ... milestones Assist with budgeting, expense tracking, and invoice processing Communicate with ...

DLR Group

Project Administrator

Phoenix, AZ

Position Summary As a Project Administrator at DLR Group, you'll play a crucial role in supporting ... Handle submittals, RFIs, and cost documentation, ensuring timely and accurate processing * Assist ...

DLR Group

Project Administrator

Portland, OR

DLR Group's Northwest Region has an opening for an experienced Project Administrator . This role ... Handle submittals, RFIs, and cost documentation, ensuring timely and accurate processing * Assist ...

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How much do assistant project administrator jobs pay per year?

As of Jul 10, 2026, the average yearly pay for assistant project administrator in the United States is $68,215.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,000.00 and $80,500.00 per year, depending on experience, location, and employer.

What are some typical challenges an Assistant Project Administrator might face when supporting multiple projects simultaneously?

Assistant Project Administrators often juggle responsibilities across several projects, which can make prioritizing tasks and managing time effectively a challenge. Balancing the needs of different project managers, keeping track of varied deadlines, and ensuring that documentation is accurate and up to date are common hurdles. Strong organizational skills and clear communication with both team members and stakeholders are essential to successfully navigate these demands. Proactively seeking clarification and regularly updating project tracking tools can greatly help in staying on top of multiple assignments.

What are the key skills and qualifications needed to thrive as an Assistant Project Administrator, and why are they important?

To thrive as an Assistant Project Administrator, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheet tools, and sometimes certifications like CAPM are typically required. Excellent communication, time management, and problem-solving abilities set outstanding candidates apart. These skills and qualities are crucial for ensuring smooth project coordination, timely task completion, and effective support for project managers.

What are Assistant Project Administrators?

Assistant Project Administrators are professionals who support project managers and teams by handling administrative tasks related to project planning, coordination, and execution. They help maintain project documentation, monitor timelines, prepare reports, and facilitate communication among team members. Their role is crucial in ensuring projects run smoothly and stay on schedule, providing organizational support and handling logistical details. Assistant Project Administrators often work in various industries, including construction, IT, healthcare, and more.
What cities are hiring for Assistant Project Administrator jobs? Cities with the most Assistant Project Administrator job openings:
What are the most commonly searched types of Project Administrator jobs? The most popular types of Project Administrator jobs are:
What states have the most Assistant Project Administrator jobs? States with the most job openings for Assistant Project Administrator jobs include:
Assistant Project Administrator jobs near you
Infographic showing various Assistant Project Administrator job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 85% Full Time, 11% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $68,215 per year, or $32.8 per hour.
Construction Project Administrator / Accounting Coordinator

Construction Project Administrator / Accounting Coordinator

HIGHLAND PM LLC

San Diego, CA • On-site

$25 - $35/hr

Full-time

Posted 24 days ago

Job description

About the Role:
Join HIGHLAND PM LLC as a Construction Project Administrator / Construction Accounting Coordinator to support project administration, job cost tracking, subcontract administration, contract documentation, billing, accounts payable, accounts receivable, lien waiver collection, certified payroll tracking, and project closeout for active construction projects. This role works closely with project managers to maintain accurate records, support AIA billing and invoicing, monitor budgets, and help keep multifamily construction projects on schedule and financially organized. 

Responsibilities
·        Prepare, review, and track subcontracts, purchase orders, work orders, change orders, and other construction contract documents.
·        Support construction accounting functions, including accounts payable, accounts receivable, invoice processing, subcontractor pay applications, and AIA billing.
·        Maintain project documentation, job cost tracking, budget updates, cost coding, and profitability reporting.
·        Coordinate subcontractor compliance, including insurance certificates, W-9s, business licenses, lien waivers, and certified payroll records.
·        Assist project managers with administrative support, scheduling coordination, document control, and project closeout paperwork.
·        Ensure accurate and timely recordkeeping for contracts, billing, compliance, and financial reporting across multiple construction projects.
 
Qualifications
·        Associate or bachelor’s degree in accounting, finance, business administration, construction management, or a related field preferred.
·        1–4+ years of experience in construction accounting, project administration, contract administration, bookkeeping, or a similar business support role.
·        Experience with Microsoft Excel, Microsoft Word, invoice tracking, job cost reporting, and document management; Procore experience is a plus.
·        Knowledge of subcontractor compliance, certified payroll, lien waivers, insurance tracking, and construction billing processes preferred.
·        Strong attention to detail, organization, communication, and ability to manage multiple deadlines in a fast-paced construction environment.

About Us:
Highland PM LLC is a locally owned general contractor and design-build firm serving San Diego, Riverside, and Sacramento Counties. We specialize in multifamily housing and are looking for a detail-oriented Construction Accounting / Project Administrator to support our growing team. Our clients love us for our commitment to quality and integrity, while our employees appreciate the supportive work environment and opportunities for professional growth.