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Assistant Project Administrator Jobs (NOW HIRING)

Amstar, Inc

Project Administrator

San Antonio, TX · On-site

$21.64 - $26.44/hr

Project Administrator Company : Amstar, Inc. Location : San Antonio, Texas About Us : Amstar, Inc ... Project Accounting: * Assist in the timely preparation and execution of accounts receivable to the ...

Yates Construction

Project Administrator

Irving, TX · On-site

The Project Administrator provides a high level of administrative support to the Project Manager aiding in the areas of project administration, human resources, and office management. Assist the ...

Yates Construction

Project Administrator

Irving, TX · On-site

The Project Administrator provides a high level of administrative support to the Project Manager aiding in the areas of project administration, human resources, and office management. Assist the ...

All United Contracting Inc

Be Seen First

Assistant Project Manager Construction

Jacksonville, FL · On-site

$65K - $85K/yr

Project Administrator / Assistant Project Manager Jacksonville, Florida Detailed & Position Expectations The Project Administrator / Assistant Project Manager (APM) is responsible for supporting ...

AVANTech, LLC

Project Administrator

Columbia, SC · On-site

We are seeking a highly organized and detail-orientated Project Administrator to support the ... Monitor project workflows and ensure tasks are properly documented and followed through * Assist ...

Essel

Project Administrator

Los Gatos, CA · On-site

The Project Administrator will be responsible for providing administrative support to ensure the ... Duties: - Assist in the coordination and management of project activities - Prepare and distribute ...

Essel

Project Administrator

Los Gatos, CA · On-site

The Project Administrator will be responsible for providing administrative support to ensure the ... Duties: - Assist in the coordination and management of project activities - Prepare and distribute ...

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Assistant Project Administrator information

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How much do assistant project administrator jobs pay per year?

As of Sep 11, 2026, the average yearly pay for assistant project administrator in the United States is $68,215.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,000.00 and $80,500.00 per year, depending on experience, location, and employer.

What is an assistant project administrator?

Assistant Project Administrators are professionals who support project managers and teams by handling administrative tasks related to project planning, coordination, and execution. They help maintain project documentation, monitor timelines, prepare reports, and facilitate communication among team members. Their role is crucial in ensuring projects run smoothly and stay on schedule, providing organizational support and handling logistical details. Assistant Project Administrators often work in various industries, including construction, IT, healthcare, and more.

What are the key skills and qualifications needed to thrive as an assistant project administrator?

To thrive as an Assistant Project Administrator, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheet tools, and sometimes certifications like CAPM are typically required. Excellent communication, time management, and problem-solving abilities set outstanding candidates apart. These skills and qualities are crucial for ensuring smooth project coordination, timely task completion, and effective support for project managers.

What are some typical challenges an assistant project administrator might face when supporting multiple projects simultaneously?

Assistant Project Administrators often juggle responsibilities across several projects, which can make prioritizing tasks and managing time effectively a challenge. Balancing the needs of different project managers, keeping track of varied deadlines, and ensuring that documentation is accurate and up to date are common hurdles. Strong organizational skills and clear communication with both team members and stakeholders are essential to successfully navigate these demands. Proactively seeking clarification and regularly updating project tracking tools can greatly help in staying on top of multiple assignments.

What cities are hiring for Assistant Project Administrator jobs?

Cities with the most Assistant Project Administrator job openings:

What are the most commonly searched types of Project Administrator jobs?

The most popular types of Project Administrator jobs are:

What states have the most Assistant Project Administrator jobs?

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Assistant Project Administrator jobs near you
Infographic showing various Assistant Project Administrator job openings in the United States as of August 2026, with employment types broken down into 87% Full Time, 9% Part Time, and 4% Contract. Highlights an 83% Physical, 5% Hybrid, and 12% Remote job distribution, with an average salary of $68,215 per year, or $32.8 per hour.

Construction Project Administrator

Sausalito, CA • On-site

Endora Builders
See more jobs at Endora Buildersexternal

$50K - $70K/yr

Full-time

Re-posted 8 days ago

Key responsibilities

  • Coordinate project documentation, schedules, procurement, permitting, and client communications to ensure projects remain organized and on schedule.

  • Track project milestones, deadlines, permit statuses, inspection schedules, and maintain related documentation.

  • Prepare project reports, organize project files, and assist with project closeout activities such as assembling closeout packages and tracking punch list completion.

Job description

Project Administrator – Endora Builders


Position Summary

The Project Administrator supports Project Managers by coordinating project documentation, scheduling, procurement, permitting, and client communications. This role ensures projects remain organized, on schedule, and properly documented from pre-construction through closeout.

Key Responsibilities


Project Administration

  • Set up new projects and maintain project files.
  • Organize contracts, change orders, RFIs, submittals, and meeting notes.
  • Track project milestones and deadlines.
  • Maintain drawing logs and revision history.
  • Prepare weekly project status reports.

Permitting & Inspections

  • Track permit status and inspection schedules.
  • Coordinate with city agencies and inspectors.
  • Maintain permit documentation.
  • Follow up on corrections and approvals.

Procurement

  • Track material selections and approvals.
  • Prepare purchase orders.
  • Coordinate deliveries with vendors.
  • Monitor lead times and notify PMs of potential delays.

Financial Support

  • Prepare subcontract agreements.
  • Track change orders.
  • Assist with progress billing.
  • Collect vendor invoices.
  • Monitor budget updates.

Scheduling

  • Coordinate subcontractor schedules.
  • Schedule deliveries and inspections.
  • Maintain project calendars.
  • Update look-ahead schedules.

Communication

  • Prepare meeting agendas and minutes.
  • Follow up on action items.
  • Communicate with clients, architects, engineers, and subcontractors.
  • Draft professional emails and project correspondence.

Project Closeout

  • Assemble closeout packages.
  • Track punch list completion.
  • Collect warranties and manuals.
  • Prepare final turnover documents.


Software Experience

Preferred:

  • Procore
  • Microsoft Office (Excel, Word, Outlook)
  • Google Workspace
  • Bluebeam Revu
  • Adobe Acrobat
  • QuickBooks (preferred)
  • DocuSign


Qualifications

  • 2–5 years in construction administration
  • Strong organizational skills
  • Excellent written and verbal communication
  • Ability to manage multiple projects simultaneously
  • Detail-oriented
  • Knowledge of construction terminology and documentation
  • Experience with residential and commercial construction preferred


Preferred Knowledge

  • RFIs
  • Submittals
  • Change Orders
  • Purchase Orders
  • Building permits
  • Inspection process
  • Construction scheduling
  • Reading architectural drawings


Key Performance Indicators (KPIs)

  • Change Orders processed within 48 hours
  • RFIs logged and tracked within 24 hours
  • Material procurement completed before required dates
  • Weekly project reports issued on time
  • Zero missing project documentation
  • Accurate permit and inspection tracking
  • Timely invoice processing


Typical Daily Tasks

  • Check project emails
  • Update project schedules
  • Track outstanding RFIs and submittals
  • Follow up on vendors and material deliveries
  • Coordinate inspections
  • Prepare meeting minutes
  • Update budgets and change order logs
  • Assist Project Managers with client communication
  • Organize project documentation


Ideal Candidate

Someone who is:

  • Extremely organized
  • Proactive rather than reactive
  • Comfortable communicating with clients and subcontractors
  • Able to prioritize multiple projects
  • Calm under pressure
  • Detail-focused without losing sight of project deadlines