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Contract Project Administrator Jobs (NOW HIRING)

SCHUFF STEEL CO

Project Administrator

Phoenix, AZ · On-site

Project Administrators are responsible to assist Project Managers and Project Management Teams in ... Assists Contracts Department in the routing of contracts and change orders. * Prepare close-out ...

DBM GLOBAL INC

Project Administrator

Phoenix, AZ

Project Administrators are responsible to assist Project Managers and Project Management Teams in ... Assists Contracts Department in the routing of contracts and change orders. * Prepare close-out ...

Schuff Steel

Project Administrator

Phoenix, AZ · On-site

Project Administrators are responsible to assist Project Managers and Project Management Teams in ... Assists Contracts Department in the routing of contracts and change orders. * Prepare close-out ...

Apex Companies

Project Administrator

Fort Myers, FL · On-site

Your Responsibilities as a Project Administrator: * Assist Project Managers with contract administration, including drafting, reviewing, and tracking contract documents, amendments, sub-agreements ...

Gana-A'Yoo, Limited

Project Administrator

Dayton, OH · On-site

Additionally, this role involves coordinating amendments or extensions to contracts as necessary. In collaboration with the Compliance Department, the Project Administrator provides essential ...

Apex Companies

Project Administrator

Providence, RI · Hybrid

Your Responsibilities as a Project Administrator: * Assist Project Managers with contract administration, including drafting, reviewing, and tracking contract documents, amendments, sub-agreements ...

Gana-A'Yoo

Project Administrator

Dayton, OH · Hybrid

Additionally, this role involves coordinating amendments or extensions to contracts as necessary. In collaboration with the Compliance Department, the Project Administrator provides essential ...

Gana-A'Yoo, Limited

Project Administrator

Dayton, OH · On-site

Additionally, this role involves coordinating amendments or extensions to contracts as necessary. In collaboration with the Compliance Department, the Project Administrator provides essential ...

Tremco CPG Inc.

Project Administrator

Beachwood, OH · Hybrid

... Contract Management Policy, completing checklists to ensure data accuracy and completeness. Key ... Project Administrators also facilitate and manage compliance submissions as needed. This role ...

DLR Group

Project Administrator

Phoenix, AZ

Position Summary As a Project Administrator at DLR Group, you'll play a crucial role in supporting ... Coordinate contracts and specifications as required in conjunction with design and construction ...

Kop-Coat, Inc.

Project Administrator

Beachwood, OH · Hybrid

... Contract Management Policy, completing checklists to ensure data accuracy and completeness. Key ... Project Administrators also facilitate and manage compliance submissions as needed. This role ...

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$51

How much do contract project administrator jobs pay per hour?

As of May 31, 2026, the average hourly pay for contract project administrator in the United States is $28.96, according to ZipRecruiter salary data. Most workers in this role earn between $21.88 and $33.41 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Contract Project Administrator, and why are they important?

To thrive as a Contract Project Administrator, you need a strong understanding of contract management, project coordination, and compliance, often supported by a degree in business administration or a related field. Familiarity with contract management software, project management tools like MS Project or Asana, and knowledge of relevant regulations is typically required. Attention to detail, organizational skills, and effective communication make individuals stand out in this role. These skills are crucial for ensuring contracts are well-managed, timelines are met, and projects are completed successfully and in compliance with legal requirements.

What are the main challenges a Contract Project Administrator faces when coordinating between multiple stakeholders?

A Contract Project Administrator often acts as a central liaison between clients, contractors, vendors, and internal teams. One of the main challenges is ensuring that all parties are aligned on project timelines, deliverables, and contract requirements, especially when changes occur. Balancing competing priorities and resolving misunderstandings quickly are essential skills, as delays or miscommunications can impact project success. Effective organization, clear communication, and proactive follow-up are crucial for overcoming these challenges and keeping projects on track.

What are Contract Project Administrators?

Contract Project Administrators are professionals responsible for managing and overseeing contracts within a project to ensure compliance, accuracy, and timely completion. They coordinate between various stakeholders, handle documentation, track contract milestones, and ensure that contractual obligations are met throughout the lifecycle of a project. Their role often involves risk management, budgeting, and maintaining effective communication between clients, vendors, and internal teams. This position is critical for organizations that handle multiple contracts or complex projects, as it helps minimize legal and financial risks.

What is the difference between Contract Project Administrator vs Project Coordinator?

AspectContract Project AdministratorProject Coordinator
CredentialsTypically requires a relevant certification (e.g., CAPM) and experience in contract managementOften requires a degree or diploma in project management or related field, with less emphasis on certifications
Work EnvironmentWorks on specific contracts, often in industries like construction, IT, or engineering, with a focus on contract complianceWorks across projects to support planning, scheduling, and communication, usually in corporate or organizational settings
Employer & Industry UsageCommon in industries requiring contract oversight, such as construction, government, and consultingWidely used in various industries for supporting project teams and ensuring project progress

The Contract Project Administrator focuses on managing contractual aspects of projects, ensuring compliance and documentation, while the Project Coordinator supports overall project execution, scheduling, and communication. Both roles are essential but differ mainly in scope and focus.

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Contract Project Administrator jobs near you
Contract Project Administrator

Contract Project Administrator

MARS Solutions Group

Chicago, IL • On-site

Contractor

Posted 8 days ago

Job description

Job Description:

MARS Solutions Group is looking for an experienced Contract Project Administrator located in Chicago, IL Our client is an electricity and natural gas industry Leader looking for high-quality talent to make a difference. They are known to respect a traditional work week and often extend contracts for added job security and stability

Job Summary:

We are seeking a detail-oriented Contract Project Administrator to support project management and project controls teams with contract administration, document tracking, and project coordination activities. This role will assist with maintaining contract records, tracking deliverables, logging receivables, and ensuring project documentation is accurate and up to date.

The ideal candidate will have 2–3 years of administrative, contract support, procurement coordination, or project support experience and be comfortable working in a fast-paced, team-oriented environment.

Responsibilities

Support contract administration activities including document tracking, contract updates, and record maintenance

Track project deliverables, receivables, purchase orders, and contract-related documentation

Maintain organized electronic files, logs, spreadsheets, and project records

Assist project managers and project controls teams with administrative and coordination tasks

Monitor contract milestones and help ensure required documentation is completed and properly logged

Coordinate with internal stakeholders regarding contract status, deliverables, and documentation requirements

Assist with invoice tracking, data entry, and reporting activities

Support change order and document control processes

Prepare reports, trackers, and status updates using Excel and internal systems

Ensure compliance with internal procedures and documentation standards

Required Qualifications

Bachelor’s degree preferred (Business Administration, Finance, Supply Chain, or related field)

2–3 years of experience in:

Contract administration support

Project coordination

Administrative support

Procurement support

Project controls support

Experience maintaining spreadsheets, logs, and project documentation

Strong organizational and communication skills

Proficiency with Microsoft Excel, Outlook, and SharePoint

Ability to manage multiple tasks and deadlines in a fast-paced environment

Preferred Qualifications

Experience supporting project managers or project controls teams

Familiarity with purchase orders, invoicing, receivables, or vendor documentation

Experience using ERP or contract management systems

Exposure to construction, utilities, engineering, manufacturing, or infrastructure environments is a plus

Ideal Candidate

The ideal candidate is highly organized, detail-oriented, and proactive, with the ability to support contract and project administration functions while maintaining accurate records and strong communication across teams.

Additional Details:

Duration: 12 Months with possibility of extension

Location:  Chicago, IL 60601 (Hybrid)

Shift hours: Mon – Fri; 08 to 05

About MARS Solutions Group:

MARS Solutions Group provides a range of opportunities for meaningful work by understanding that employment fit is a combination of people, process, and technology. We leverage our experienced and compassionate team to bring humanity to matching you with the right advanced technology role, and stay connected with you to help you attain your professional goals.