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Contract Project Administrator Jobs in Texas (NOW HIRING)

DLR Group

Project Administrator

Dallas, TX

DLR Group's Dallas studio has an opening for a Project Administrator . Position Summary As a ... Familiarity with Microsoft Project, Bluebeam, Vantagepoint, Newforma, Procore, and AIA Contract ...

Addison Group

Project Administrator

Houston, TX · On-site

$28 - $34/hr

Type: 4-month contract-In Office Position Summary: The NetSuite Project Administrator provides administrative support for the organization's NetSuite implementation. This role is responsible for ...

Addison Group

Project Administrator

Houston, TX · On-site

$28 - $34/hr

Type: 4-month contract-In Office Position Summary: The NetSuite Project Administrator provides administrative support for the organization's NetSuite implementation. This role is responsible for ...

DLR Group

Project Administrator

Dallas, TX · On-site

DLR Group's Dallas studio has an opening for a Project Administrator . Position Summary As a ... Familiarity with Microsoft Project, Bluebeam, Vantagepoint, Newforma, Procore, and AIA Contract ...

Johnston LLC

Project Admin / Construction Admin

Houston, TX · On-site

$60K - $65K/yr

Project Administrator SUMMARY: The Project Administrator serves as support to the architecture and ... contracts & files COIs during project setup.  Designs and distributes project related reports ...

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Contract Project Administrator information

What are the main challenges a contract project administrator faces when coordinating between multiple stakeholders?

A Contract Project Administrator often acts as a central liaison between clients, contractors, vendors, and internal teams. One of the main challenges is ensuring that all parties are aligned on project timelines, deliverables, and contract requirements, especially when changes occur. Balancing competing priorities and resolving misunderstandings quickly are essential skills, as delays or miscommunications can impact project success. Effective organization, clear communication, and proactive follow-up are crucial for overcoming these challenges and keeping projects on track.

What is the difference between Contract Project Administrator vs Project Coordinator?

AspectContract Project AdministratorProject Coordinator
CredentialsTypically requires a relevant certification (e.g., CAPM) and experience in contract managementOften requires a degree or diploma in project management or related field, with less emphasis on certifications
Work EnvironmentWorks on specific contracts, often in industries like construction, IT, or engineering, with a focus on contract complianceWorks across projects to support planning, scheduling, and communication, usually in corporate or organizational settings
Employer & Industry UsageCommon in industries requiring contract oversight, such as construction, government, and consultingWidely used in various industries for supporting project teams and ensuring project progress

The Contract Project Administrator focuses on managing contractual aspects of projects, ensuring compliance and documentation, while the Project Coordinator supports overall project execution, scheduling, and communication. Both roles are essential but differ mainly in scope and focus.

What is a contract project administrator?

Contract Project Administrators are professionals responsible for managing and overseeing contracts within a project to ensure compliance, accuracy, and timely completion. They coordinate between various stakeholders, handle documentation, track contract milestones, and ensure that contractual obligations are met throughout the lifecycle of a project. Their role often involves risk management, budgeting, and maintaining effective communication between clients, vendors, and internal teams. This position is critical for organizations that handle multiple contracts or complex projects, as it helps minimize legal and financial risks.

What are the key skills and qualifications needed to thrive as a contract project administrator?

To thrive as a Contract Project Administrator, you need a strong understanding of contract management, project coordination, and compliance, often supported by a degree in business administration or a related field. Familiarity with contract management software, project management tools like MS Project or Asana, and knowledge of relevant regulations is typically required. Attention to detail, organizational skills, and effective communication make individuals stand out in this role. These skills are crucial for ensuring contracts are well-managed, timelines are met, and projects are completed successfully and in compliance with legal requirements.

What are the most commonly searched types of Project Administrator jobs in Texas?

The most popular types of Project Administrator jobs in Texas are:

What are popular job titles related to Contract Project Administrator jobs in Texas?

For Contract Project Administrator jobs in Texas, the most frequently searched job titles are:

What job categories do people searching Contract Project Administrator jobs in Texas look for?

The top searched job categories for Contract Project Administrator jobs in Texas are:

What cities in Texas are hiring for Contract Project Administrator jobs?

Cities in Texas with the most Contract Project Administrator job openings:

Contract Project Administrator jobs near you
Infographic showing various Contract Project Administrator job openings in Texas as of July 2026, with employment types broken down into 1% As Needed, 85% Full Time, 11% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution.

Project Administrator

Novo Construction Inc

Austin, TX • On-site

Full-time

Re-posted 5 days ago

Job description

NOVO Construction, Inc., a Menlo Park based General Contractor is seeking a professional individual with excellent interpersonal, organizational, and communication skills to work as a Project Administrator for our Austin office.
The Project Administrator will provide administrative support to multiple project managers, engineers and superintendents. Responsibilities including data entry, filing, spreadsheet and database creation and maintenance, training, and other duties as assigned. The Project Administrator must possess excellent computer skills, experience dealing with construction contractors/ subcontractors and assisting in the successful and correct completion of construction projects. Maintain confidentiality of information, and communicate articulately with all levels of the organization.
DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned on an individual basis:
  • Retrieve all subcontractor insurance certificates and audit that all requirements have been met. Monitor expirations of certificates and keep current. This for both NOVO project insurance certificates and subcontractor certificates on each project you are supporting.
  • Collect and prepare project close-out binders. Responsible for all close-out filing and submission to clients.
  • Manage email and calendars, scheduling meetings, resolving scheduling conflicts efficiently and with minimal disruption to participants.
  • Prepare and send Invitations to Bidders.
  • Order and distribute drawings.
  • Ordering and obtaining office supplies.
  • Aid the project managers, superintendents of your project teams.
  • Set-up and maintain projects. Keep information current at all times.
  • Manage the start-up and filing of all project documentation including contracts, change orders, approved submittals, RFI logs, meeting minutes and other necessary project documentation.
  • Provide superintendents with appropriate job documentation folder before start of project.
  • Issue subcontractor letter of intent and/or contracts.
  • Issue subcontractors change orders.
  • Collect all project specific subcontractor MSDS and IIPPs.
  • Create and distribute accurate and comprehensive correspondence.
  • Enter data and maintain spreadsheets.
  • Assist project accountants with collecting conditionals and unconditional waivers. Also, help accounting in maintaining lien logs.
  • Protect confidentiality of sensitive information.
  • Demonstrate efficient productivity, strong attention to accuracy and detail.
  • Work well under pressure and tight timelines.
  • Adapt quickly to changing priorities and shifting timelines.
  • Demonstrate superior customer service skills.
  • Anticipate manager's needs and taking initiative.
  • Conduct self in a professional manner.

EDUCATION/EXPERIENCE/QUALIFICATIONS:
  • College Degree or 2+ years of construction coordination/ administrative experience
  • Excellent computer skills; MS Outlook, advanced MS Word, Excel, (includes creating, editing, and maintaining various applications as well as creation and maintenance of spreadsheets in Microsoft Excel)
  • Solid understanding of construction practices and procedures.
  • Strong verbal communication skills
  • Sharp problem solving skills
  • Proactive/ Time management skills
  • Heavy organizational skills
  • Professional Demeanor

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