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Associate Project Administrator Jobs in Texas (NOW HIRING)

LHH US

Construction Project Administrator

Irving, TX · Hybrid

$35 - $38/hr

We are seeking a detail-oriented Construction Project Administrator to support documentation ... Deanna Murphy Benefit offerings available for our associates include medical, dental, vision, life ...

LHH US

Construction Project Administrator

Irving, TX · Hybrid

$35 - $38/hr

We are seeking a detail-oriented Construction Project Administrator to support documentation ... Deanna Murphy Benefit offerings available for our associates include medical, dental, vision, life ...

ABM

Project Coordinator

Sugar Land, TX

$44K - $57K/yr

Associate's degree required; bachelor's degree in business, Communications, or Project Management preferred. * At least 2 years of experience in a Project Coordinator, Project Administrator, or ...

ATS Welding

Project Admin

Snyder, TX · On-site

Education: High school diploma or GED required, associate degree or certification in business ... ability to manage multiple projects simultaneously with accuracy and attention to detail.

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Associate Project Administrator information

What is the difference between Associate Project Administrator vs Project Coordinator?

AspectAssociate Project AdministratorProject Coordinator
CredentialsTypically requires an associate degree or relevant certificationOften requires a bachelor's degree or related experience
Work EnvironmentOffice setting, supporting project teamsOffice environment, coordinating project activities
Employer & Industry UsageCommon in construction, IT, and engineering firmsWidely used across industries like marketing, construction, and tech
Search & Comparison IntentOften searched by entry-level professionals or those seeking support rolesCompared for roles involving project support and coordination

The Associate Project Administrator typically supports project teams with administrative tasks and requires relevant certifications or an associate degree. In contrast, a Project Coordinator often has a broader role in managing project schedules and communication, usually requiring a bachelor's degree. Both roles are vital in project management but differ in scope and experience level.

What are some common challenges an associate project administrator may face when managing multiple projects simultaneously?

As an Associate Project Administrator, balancing multiple projects often involves coordinating competing deadlines, managing diverse stakeholder expectations, and maintaining accurate documentation for each assignment. Staying organized and prioritizing tasks is essential, as project timelines may shift and urgent issues can arise unexpectedly. Collaborating effectively with project managers and team members helps ensure that communication remains clear and that project goals are consistently met.

What does an associate project administrator do?

An Associate Project Administrator supports project managers and teams by handling administrative tasks such as scheduling meetings, maintaining project documentation, tracking project progress, and assisting with budget and resource management. They facilitate communication among team members and stakeholders, help ensure deadlines are met, and contribute to the overall organization and efficiency of projects. This entry-level role is a great way to gain experience in project management and develop skills in coordination, problem-solving, and communication.

How much does an associate project administrator earn?

An associate project administrator typically earns between $45,000 and $65,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while those with specialized skills or certifications can earn higher salaries.

What are the 5 responsibilities of an associate project administrator?

An associate project administrator is responsible for supporting project coordination by preparing documentation, tracking project progress, scheduling meetings, communicating with team members, and maintaining project records. They often use project management tools and require strong organizational skills to ensure project tasks are completed on time. These responsibilities help facilitate smooth project execution and effective team collaboration.

What are the key skills and qualifications needed to thrive as an associate project administrator, and why are they important?

To thrive as an Associate Project Administrator, you need strong organizational skills, attention to detail, and a solid understanding of project management principles, often supported by a bachelor's degree in business or a related field. Familiarity with project management software such as Microsoft Project, Asana, or Smartsheet, and sometimes a CAPM certification, is typically required. Excellent communication, problem-solving, and time management abilities are crucial soft skills for effectively coordinating tasks and supporting teams. These competencies are essential for ensuring projects run smoothly, deadlines are met, and stakeholders remain informed and engaged.
What are the most commonly searched types of Project Administrator jobs in Texas? The most popular types of Project Administrator jobs in Texas are:
What cities in Texas are hiring for Associate Project Administrator jobs? Cities in Texas with the most Associate Project Administrator job openings:
Associate Project Administrator jobs near you
Infographic showing various Associate Project Administrator job openings in Texas as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 24% Part Time, 1% Temporary, and 1% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Project Administrator

QLM, Skilled Staffing Solutions

Houston, TX

$28 - $32/hr

Full-time

Medical, Dental, Vision, Retirement

Posted 6 days ago

Job description

The Project Administrator provides administrative, financial, and operational support for construction projects while assisting with branch operations as needed. Working closely with Project Managers, Branch Managers, Sales, Finance, subcontractors, and customers, this position helps ensure projects are accurately documented, properly billed, compliant with company requirements, and completed efficiently. The Project Administrator serves as the primary administrative resource for assigned projects by maintaining project records, coordinating documentation, supporting billing and collections, and providing administrative support to branch operations.

Qualifications

  • Associate degree in Business Administration, Construction Management, Accounting, or a related field preferred; equivalent work experience may be considered.
  • Three or more years of administrative experience in construction, project administration, or a related industry.
  • Experience with project billing, accounts receivable, project documentation, and general office administration.
  • Working knowledge of construction project processes and documentation preferred.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and business management software.
  • Strong organizational, communication, and time management skills.
  • Excellent attention to detail and accuracy.
  • Ability to manage multiple priorities and deadlines while working independently and collaboratively.

Core Competencies

  • Project Administration
  • Construction Documentation
  • Project Billing and Accounts Receivable
  • Organization and Time Management
  • Customer Service
  • Communication and Collaboration
  • Financial Administration
  • Problem Solving
  • Microsoft Office Suite
  • Attention to Detail
  • Teamwork and Professionalism

Duties and Responsibilities


Project Administration

  • Serve as the primary administrative resource for assigned projects, ensuring project documentation, billing, and records remain accurate and current throughout the project lifecycle.
  • Support Project Managers from project initiation through closeout.
  • Prepare, process, and maintain project documentation, including contracts, purchase orders, change orders, subcontracts, and project correspondence.
  • Maintain complete and organized project files, ensuring documentation is accurate, current, and readily accessible.
  • Track project milestones, documentation requirements, and closeout activities.
  • Coordinate with customers, subcontractors, vendors, and internal departments to support successful project execution.
  • Assist with subcontractor documentation, pay applications, lien waivers, and project closeout requirements.
  • Monitor project documentation to ensure compliance with company policies, customer requirements, and applicable regulations.


Project Billing and Financial Administration

  • Prepare and process customer invoices, AIA billings, and progress payment applications.
  • Coordinate billing activities with Project Managers to ensure timely and accurate invoicing.
  • Monitor accounts receivable and assist with collection activities in accordance with company procedures.
  • Maintain accurate records of customer communications and payment activity.
  • Assist with subcontractor payment documentation and lien release processing.
  • Support project financial reporting and documentation.
  • Assist with certified payroll documentation, as required.


Branch Administrative Support

  • Provide administrative support for RAF Operations.
  • Prepare daily deposits and reconcile cash receipts.
  • Process customer payments, including checks, cash and credit card transactions.
  • Coordinate new employee onboarding, safety documentation, and Human Resources paperwork.
  • Collect approved employee timecards and submit payroll documentation.
  • Prepare and submit required end-of-day (EOD) and end-of-month (EOM) reports and documentation to Corporate within established deadlines.
  • Maintain organized office and project filing systems.
  • Provide general administrative support to the Branch Manager and project teams, as needed.
  • Perform other administrative duties as assigned.

Quality Labor Management (QLM) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, transgender status or sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. The Company complies with applicable Federal state and local laws governing nondiscrimination in employment in every location in which the company has facilities.