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Associate Project Administrator Jobs in Texas (NOW HIRING)

Yates Construction

Project Administrator

Irving, TX · On-site

Position : Project Administrator Locations: Irving, TX Job Summary: The Project Administrator ... Associates Degree in business is preferred. High School diploma (or equivalent) is required. Yates ...

GCON Construction

Project Administrator

Odessa, TX · On-site

The Project Administrator provides comprehensive operational leadership with a primary focus on ... Associate's degree in Business Administration or related field, or prior exposure to mid- to large ...

Yates Construction

Project Administrator

Irving, TX · On-site

Position : Project Administrator Locations: Irving, TX Job Summary: The Project Administrator ... Associates Degree in business is preferred. High School diploma (or equivalent) is required. Yates ...

Yates Construction

Project Administrator

Hubbard, TX · On-site

Position Summary The Onsite Project Administrator provides administrative and operational support ... High school diploma or equivalent required; associate degree in Business, Human Resources ...

Yates Construction

Project Administrator

Hubbard, TX · On-site

Position Summary The Onsite Project Administrator provides administrative and operational support ... High school diploma or equivalent required; associate degree in Business, Human Resources ...

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Associate Project Administrator information

What does an associate project administrator do?

An Associate Project Administrator supports project managers and teams by handling administrative tasks such as scheduling meetings, maintaining project documentation, tracking project progress, and assisting with budget and resource management. They facilitate communication among team members and stakeholders, help ensure deadlines are met, and contribute to the overall organization and efficiency of projects. This entry-level role is a great way to gain experience in project management and develop skills in coordination, problem-solving, and communication.

What are the key skills and qualifications needed to thrive as an associate project administrator, and why are they important?

To thrive as an Associate Project Administrator, you need strong organizational skills, attention to detail, and a solid understanding of project management principles, often supported by a bachelor's degree in business or a related field. Familiarity with project management software such as Microsoft Project, Asana, or Smartsheet, and sometimes a CAPM certification, is typically required. Excellent communication, problem-solving, and time management abilities are crucial soft skills for effectively coordinating tasks and supporting teams. These competencies are essential for ensuring projects run smoothly, deadlines are met, and stakeholders remain informed and engaged.

What are some common challenges an associate project administrator may face when managing multiple projects simultaneously?

As an Associate Project Administrator, balancing multiple projects often involves coordinating competing deadlines, managing diverse stakeholder expectations, and maintaining accurate documentation for each assignment. Staying organized and prioritizing tasks is essential, as project timelines may shift and urgent issues can arise unexpectedly. Collaborating effectively with project managers and team members helps ensure that communication remains clear and that project goals are consistently met.

What is the difference between Associate Project Administrator vs Project Coordinator?

AspectAssociate Project AdministratorProject Coordinator
CredentialsTypically requires an associate degree or relevant certificationOften requires a bachelor's degree or related experience
Work EnvironmentOffice setting, supporting project teamsOffice environment, coordinating project activities
Employer & Industry UsageCommon in construction, IT, and engineering firmsWidely used across industries like marketing, construction, and tech
Search & Comparison IntentOften searched by entry-level professionals or those seeking support rolesCompared for roles involving project support and coordination

The Associate Project Administrator typically supports project teams with administrative tasks and requires relevant certifications or an associate degree. In contrast, a Project Coordinator often has a broader role in managing project schedules and communication, usually requiring a bachelor's degree. Both roles are vital in project management but differ in scope and experience level.

What are the most commonly searched types of Project Administrator jobs in Texas?

The most popular types of Project Administrator jobs in Texas are:

What cities in Texas are hiring for Associate Project Administrator jobs?

Cities in Texas with the most Associate Project Administrator job openings:

Associate Project Administrator jobs near you
Infographic showing various Associate Project Administrator job openings in Texas as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 25% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Project Administrator

Yates Construction

Irving, TX • On-site

Full-time

Posted 7 days ago

Yates Construction rating

7.3

Company rating: 7.3 out of 10

Based on 50 frontline employees who took The Breakroom Quiz

44th of 80 rated construction

Job description

Position: Project Administrator
Locations: Irving, TX
Job Summary:
The Project Administrator provides a high level of administrative support to the Project Manager aiding in the areas of project administration, human resources, and office management. Assist the Project Team with various projects and perform general office support as assigned while maintaining a customer service culture within the project team, delivering a high level of service to our customers/contacts.
Primary Duties:
  • Organize, prepare, submit and track subcontracts, supply agreements, purchase orders and change orders.
  • Act as liaison between Project Managers, Clients and Subcontractors referring questions to Project Managers or Accounting as needed.
  • Organize and control job specific documents. Maintain the GC Project files and upon project completion combine with PM and site files to create the project archive for both paper and electronic files.
  • Coordinate archiving with Main Office files.
  • Complete project set-up and ongoing project maintenance and updates.
  • Collect data for and assemble Operations and Owner's Manual at the end of the project.
  • Prepare and type various correspondence and documents as requested.
  • Prepare and type various reports and documents as requested for both the General Manager and Controller.
  • Update electronic Superintendent/Project Manager report four times each month or as directed.
  • Organize staff meeting. Develop agendas, prepare required reports, take minutes as necessary and notify all individuals of meeting dates and times.
  • Plan and execute annual holiday food, clothing and toy drives.
  • Responsible for site logistics related to strategic planning events/meetings.
  • Coordinate travel for both the General Manager and Project Managers.
  • General assistance for project managers as required.
  • Monitor subcontractor insurance compliance and start/end dates in the Risk Management system.
  • Prepare AIA draw requests and invoices.
  • Organize and distribute General Manager and Project Manager's mail.
  • Assist Project Managers with bidding process.
  • Obtain W-9 forms from vendors new to CP.
  • Assist with corporate projects as assigned.
  • Assist General Manager with all areas of HR as needed.
  • Conduct all hourly and salary new hire orientations.
  • Assist General Manager with training program.
  • Set up workspaces for all new employees. Distribute welcome letter, coordinate computer, supplies, furniture, voicemail, cell phone services, etc.
  • Distribute and maintain company supply of PPE.
  • Distributes tape measurers on a quarterly basis.
  • Track, process and approve all invoices for regular general office expenses.
  • Perform necessary property management duties for Yates office location.
  • Maintain office equipment and service agreements.
  • Maintains general office filing system.
  • Distribute, track, review and submit hourly timecards on a weekly basis.
  • Distribute, track, review and submit salaried timecards on a monthly basis.
  • Distribute, track, review and submit General Managers Expense Reports on a monthly basis.
  • Maintain supply of and track checks and invoices. Monitor compliance with company policy and procedures.
  • Compile necessary information for subcontractors relating to subcontracts and HUD information.
  • Assist with RFP/RFQ preparation.
  • Assist with Submittal process.
  • Assist with RFI process.
  • Type and distribute project meeting minutes.
  • Perform other related duties as assigned.
  • Performs a variety of administrative duties as needed.
  • Makes trips to Costco or other supply locations on an as needed basis

Requirements and Qualifications:
  • Computer Skills � excellent computer skills required. Proficiency in Microsoft Word, Outlook and Excel, CDM, Adobe Acrobat and other specific applications.
  • Effective communication skills both verbally and in writing with superiors, colleagues, clients, and individuals inside and outside the Company.
  • Ability to read, write, speak and understand English.
  • Flexibility, reliability, and the ability to focus required
  • Ability to multi-task and prioritize required.
  • Conflict resolution skills are necessary.
  • Ability to operate office machinery (copier, fax machine, postage meter, etc.)
  • Must be a forward thinker with good preplanning skills.
  • Effective problem-solving skills.
  • Effective in a team environment and adaptable.
  • Organizational skills required.
  • One (1) � two(2) years of Administrative Experience preferably in the commercial construction field
  • Associates Degree in business is preferred. High School diploma (or equivalent) is required.

Yates Construction provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal and state law requirements.
Yates complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

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