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Contract Project Administrator Jobs (NOW HIRING)

C2AE

Project Administrator

Syracuse, NY · On-site

Managing EJCDC and AIA contract documents * Construction administration support * Facilitating project invoicing and collections * Closing out of projects * Management of project information in ...

DH Pace

Project Administrator

Olathe, KS · On-site

DH Pace Company, Inc. aspires to hire a Project Administrator in our Carpentry Department in our ... Process project related paperwork to include contracts, subcontracts, lien waivers, etc. * Prepare ...

HMSHost

Project Administrator

Bethesda, MD · On-site

$77K - $91K/yr

The Project Administrator role provides financial, legal, and accounting support Design ... Oversees Contract information such as assigning contract numbers, monitors contract and change ...

Actalent

Project Administrator

Milwaukee, WI

$18 - $20/hr

Project Administrator The Project Administrator supports successful delivery of construction ... Job Type & Location This is a Contract to Hire position based out of MILWAUKEE, WI. Pay and ...

Dufry

Project Administrator

Bethesda, MD · On-site

$77K - $91K/yr

The Project Administrator role provides financial, legal, and accounting support Design ... Oversees Contract information such as assigning contract numbers, monitors contract and change ...

DLR Group

Project Administrator

Phoenix, AZ · On-site

Position Summary As a Project Administrator at DLR Group, you'll play a crucial role in supporting ... Coordinate contracts and specifications as required in conjunction with design and construction ...

RK&K

Project Administrator

Orlando, FL · Hybrid

Manages, directs and assigns specific tasks to administrative staff, contract support specialists ... Florida project administrator experience * CTQP Final Estimates Level II Qualification * FDOT ...

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Contract Project Administrator information

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$14

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$51

How much do contract project administrator jobs pay per hour?

As of Jul 13, 2026, the average hourly pay for contract project administrator in the United States is $28.96, according to ZipRecruiter salary data. Most workers in this role earn between $21.88 and $33.41 per hour, depending on experience, location, and employer.

What are the main challenges a Contract Project Administrator faces when coordinating between multiple stakeholders?

A Contract Project Administrator often acts as a central liaison between clients, contractors, vendors, and internal teams. One of the main challenges is ensuring that all parties are aligned on project timelines, deliverables, and contract requirements, especially when changes occur. Balancing competing priorities and resolving misunderstandings quickly are essential skills, as delays or miscommunications can impact project success. Effective organization, clear communication, and proactive follow-up are crucial for overcoming these challenges and keeping projects on track.

What is the difference between Contract Project Administrator vs Project Coordinator?

AspectContract Project AdministratorProject Coordinator
CredentialsTypically requires a relevant certification (e.g., CAPM) and experience in contract managementOften requires a degree or diploma in project management or related field, with less emphasis on certifications
Work EnvironmentWorks on specific contracts, often in industries like construction, IT, or engineering, with a focus on contract complianceWorks across projects to support planning, scheduling, and communication, usually in corporate or organizational settings
Employer & Industry UsageCommon in industries requiring contract oversight, such as construction, government, and consultingWidely used in various industries for supporting project teams and ensuring project progress

The Contract Project Administrator focuses on managing contractual aspects of projects, ensuring compliance and documentation, while the Project Coordinator supports overall project execution, scheduling, and communication. Both roles are essential but differ mainly in scope and focus.

What are Contract Project Administrators?

Contract Project Administrators are professionals responsible for managing and overseeing contracts within a project to ensure compliance, accuracy, and timely completion. They coordinate between various stakeholders, handle documentation, track contract milestones, and ensure that contractual obligations are met throughout the lifecycle of a project. Their role often involves risk management, budgeting, and maintaining effective communication between clients, vendors, and internal teams. This position is critical for organizations that handle multiple contracts or complex projects, as it helps minimize legal and financial risks.

What are the key skills and qualifications needed to thrive as a Contract Project Administrator, and why are they important?

To thrive as a Contract Project Administrator, you need a strong understanding of contract management, project coordination, and compliance, often supported by a degree in business administration or a related field. Familiarity with contract management software, project management tools like MS Project or Asana, and knowledge of relevant regulations is typically required. Attention to detail, organizational skills, and effective communication make individuals stand out in this role. These skills are crucial for ensuring contracts are well-managed, timelines are met, and projects are completed successfully and in compliance with legal requirements.
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Contract Project Administrator jobs near you
Project Administrator

Project Administrator

C2AE

Syracuse, NY • On-site

Full-time

Medical, Dental, Vision, Retirement

Posted 23 days ago

Job description

What does it take to be successful at C2AE as a Project Administrator?
  • Organized and meticulous about details.
  • Ability to be flexible with a variety of day-to-day tasks.
  • Highly collaborative and team oriented.
  • Someone who has the ability to influence and empower others to work towards a common goal.

The primary role of the Project Administrator is to provide administrative support for project managers and technical professionals on engineering and architecture projects.
Essential Skills & Abilities
  • Ability to organize and triage priorities based the scope of work and project deadlines.
  • Proficient in the use of Microsoft Office software and Microsoft Business Essentials communication tools.
  • Ability to learn and navigate through numerous databases.
  • Skilled in effective written and verbal communication.
  • Ability to produce accurate detailed documents.
  • Demonstrate experience in collaborating with others.
  • Able to independently follow established administrative standards and procedures.
  • Skilled in coordinating schedules and setting up meetings and appointments.
  • Willingness to learn the process for Engineer Joint Contract Document Committee (EJCDC) and American Institute of Architect (AIA) contract documents.

Technical Administrative Support (65%)
  • Assist Project Managers in the management of engineering and architecture projects, including but not limited to:
    • Preparing proposals
    • Managing EJCDC and AIA contract documents
    • Construction administration support
    • Facilitating project invoicing and collections
    • Closing out of projects
    • Management of project information in project management/accounting database (Deltek VantagePoint), including data entry and report generation.
    • Assist engineers and architects in the development of technical engineering studies and reports and specifications.

General Administrative Support (25%)
  • Assists all other departments/disciplines as necessary to ensure the C2AE teams are supported effectively; this may include but not limited to:
    • Assist technical professionals in arranging subscriptions, conferences, and other professional development endeavors.
    • Complete special projects as assigned by Project Managers.
    • Participate in the reception of visitors during others' breaks, lunches, and absences.
    • Scheduling of meetings and site visits for and by technical professionals.

Education/Experience Qualifications
  • High School Diploma or equivalent required.
  • 5+ years of experience in an administrative assistant role desired.
  • Work experience in construction administration, consulting, or design firm preferred.
  • Associate's degree desired.

Work Environment
  • Work will be performed indoors in an office setting with prolonged sitting or standing for long periods of time.

Terms of Employment and Benefits:
  • Hourly, full-time, exempt, benefits, position.
  • A collaborative and professional environment.
  • Work-life purpose and fulfillment.
  • Competitive compensation.
  • Health, dental, and vision insurance and flex-spending accounts.
  • 401(K) retirement plan options with up to a 4% match.
  • Financial wellness and HSA programs offered.

Equal Opportunity
C2AE provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, working conditions, leaves of absence, compensation, and training.

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