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Contract Project Administrator Jobs (NOW HIRING)

BWX Technologies, Inc.

Project Administrator

Indiana, PA · On-site

$70K - $103K/yr

Will be assigned a collection of individual contracts to manage and oversee within a larger program. Will work very closely with the Project Manager and fellow Project Administrators. * Performs ...

DLR Group

Project Administrator

Dallas, TX · On-site

DLR Group's Dallas studio has an opening for a Project Administrator . Position Summary As a ... Familiarity with Microsoft Project, Bluebeam, Vantagepoint, Newforma, Procore, and AIA Contract ...

Schnabel Inc.

Project Administrator

Greensboro, NC

$70K - $85K/yr

... Administrator to support our growing practice. The role is ideal for someone who enjoys ... Associate or Bachelor's Degree. * 5+ years of contract/project administration, office management ...

M. J. Electric, LLC

Project Administrator

Hobart, WI · On-site

... contracts, cost budgets, change orders, and purchase orders into JDE. - Process and input job set ups and close outs timely. - Assist Project Accountant with financial deliverables varying from ...

Rider Levett Bucknall

Project Administrator

Honolulu, HI · On-site

$50K - $65K/yr

Project Administrator Reporting to: Office Director The proposed compensation range for this ... Coordinates and processes project invoices to ensure contract compliance, prepare invoice cover ...

DH Pace

Project Administrator

Springfield, MO · On-site

DH Pace Company, Inc. aspires to hire a Project Administrator in our Springfield, Missouri office ... Process project related paperwork to include contracts, change order tracking, and lien waivers ...

Schnabel Engineering

Project Administrator

Greensboro, NC · On-site

$70K - $85K/yr

... Administrator to support our growing practice. The role is ideal for someone who enjoys ... Associate or Bachelor's Degree. * 5+ years of contract/project administration, office management ...

DH Pace

Project Administrator

Olathe, KS · On-site

DH Pace Company, Inc. aspires to hire a Project Administrator in our Carpentry Department in our ... Process project related paperwork to include contracts, subcontracts, lien waivers, etc. * Prepare ...

Schnabel Inc.

Project Administrator

Greensboro, NC · On-site

$70K - $85K/yr

... Administrator to support our growing practice. The role is ideal for someone who enjoys ... Associate or Bachelor's Degree. * 5+ years of contract/project administration, office management ...

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Contract Project Administrator information

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How much do contract project administrator jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for contract project administrator in the United States is $28.96, according to ZipRecruiter salary data. Most workers in this role earn between $21.88 and $33.41 per hour, depending on experience, location, and employer.

What is a contract project administrator?

Contract Project Administrators are professionals responsible for managing and overseeing contracts within a project to ensure compliance, accuracy, and timely completion. They coordinate between various stakeholders, handle documentation, track contract milestones, and ensure that contractual obligations are met throughout the lifecycle of a project. Their role often involves risk management, budgeting, and maintaining effective communication between clients, vendors, and internal teams. This position is critical for organizations that handle multiple contracts or complex projects, as it helps minimize legal and financial risks.

What are the key skills and qualifications needed to thrive as a contract project administrator?

To thrive as a Contract Project Administrator, you need a strong understanding of contract management, project coordination, and compliance, often supported by a degree in business administration or a related field. Familiarity with contract management software, project management tools like MS Project or Asana, and knowledge of relevant regulations is typically required. Attention to detail, organizational skills, and effective communication make individuals stand out in this role. These skills are crucial for ensuring contracts are well-managed, timelines are met, and projects are completed successfully and in compliance with legal requirements.

What are the main challenges a contract project administrator faces when coordinating between multiple stakeholders?

A Contract Project Administrator often acts as a central liaison between clients, contractors, vendors, and internal teams. One of the main challenges is ensuring that all parties are aligned on project timelines, deliverables, and contract requirements, especially when changes occur. Balancing competing priorities and resolving misunderstandings quickly are essential skills, as delays or miscommunications can impact project success. Effective organization, clear communication, and proactive follow-up are crucial for overcoming these challenges and keeping projects on track.

What is the difference between Contract Project Administrator vs Project Coordinator?

AspectContract Project AdministratorProject Coordinator
CredentialsTypically requires a relevant certification (e.g., CAPM) and experience in contract managementOften requires a degree or diploma in project management or related field, with less emphasis on certifications
Work EnvironmentWorks on specific contracts, often in industries like construction, IT, or engineering, with a focus on contract complianceWorks across projects to support planning, scheduling, and communication, usually in corporate or organizational settings
Employer & Industry UsageCommon in industries requiring contract oversight, such as construction, government, and consultingWidely used in various industries for supporting project teams and ensuring project progress

The Contract Project Administrator focuses on managing contractual aspects of projects, ensuring compliance and documentation, while the Project Coordinator supports overall project execution, scheduling, and communication. Both roles are essential but differ mainly in scope and focus.

What cities are hiring for Contract Project Administrator jobs?

Cities with the most Contract Project Administrator job openings:

What are the most commonly searched types of Project Administrator jobs?

The most popular types of Project Administrator jobs are:

What states have the most Contract Project Administrator jobs?

States with the most job openings for Contract Project Administrator jobs include:

What are popular job titles related to Contract Project Administrator jobs?

For Contract Project Administrator jobs, the most frequently searched job titles are:

Contract Project Administrator jobs near you
Infographic showing various Contract Project Administrator job openings in the United States as of August 2026, with employment types broken down into 88% Full Time, 8% Part Time, and 4% Contract. Highlights an 83% Physical, 5% Hybrid, and 12% Remote job distribution, with an average salary of $60,230 per year, or $29 per hour.

Project Administrator

Kennesaw, GA • Hybrid

Tier 1 Consulting, Inc.
Recruiting and Staffing Services • 1 - 10 employees
Learn more about Tier 1 Consulting, Inc.external

$50K - $57K/yr

Full-time

Re-posted 24 days ago

Key responsibilities

  • Manage the full documentation lifecycle, including establishing, maintaining, and organizing project files, logs, schedules, and deliverables.

  • Track, distribute, and manage project-related documents such as RFIs, submittals, change orders, and correspondence.

  • Coordinate communication between internal teams, clients, consultants, and external stakeholders to ensure timely information flow and project alignment.

Job description

Architecture and design firm seeking an experienced Project Administrator with 5 years of AEC experience

About the Opportunity

A nationally recognized, award-winning architecture and interior design firm located in the Cumberland/Smyrna area of Atlanta is seeking an experienced Project Administrator to join their team. This firm has built a decades-long reputation for delivering purposeful, high-quality design across multiple market sectors, and they are looking for a seasoned coordination professional who can step in and immediately contribute to a fast-moving, collaborative project environment.

This is a full-time, hybrid role (4 days onsite, 1 day remote) for a mid-career AEC professional who thrives in a structured, documentation-driven environment and takes pride in keeping complex projects organized, on schedule, and running smoothly.

The Role

Reporting to the Project Director or Project Manager, the Project Administrator serves as the operational backbone of the project team. This individual manages the full documentation lifecycle across multiple concurrent projects, facilitates communication between internal teams, clients, and consultants, and ensures that every project file, log, schedule, and deliverable is accurate, current, and accessible.

This is not an entry-level position. The firm is looking for someone who has been in the room, who understands RFIs, submittals, change orders, and contract administration, not from coursework but from hands-on experience inside an architecture, engineering, or construction firm. 

What You Will Do:

Project Administration and Documentation

  • Establish and maintain comprehensive digital and physical project files with proper organization, version control, and accessibility
  • Track and distribute project documents including drawings, specifications, RFI logs, submittal logs, meeting minutes, and change orders
  • Manage project-related correspondence including formatting and distributing letters, memos, and emails
  • Maintain and update project schedules, task lists, and deadlines; proactively alert Project Managers to potential conflicts or delays
  • Coordinate and prepare project reports, presentations, and proposals as requested by project teams
  • Assist with contract administration tasks including tracking project phases, invoicing support, and consultant agreements
  • Prepare and process project-related expense reports and purchase orders
  • Prepare and distribute meeting agendas, take detailed meeting minutes, and ensure action items are documented and followed up on
  • Organize and maintain contact lists for project teams and external stakeholders
  • Assist with preparation for client presentations and reviews

Communication and Coordination

  • Serve as a central point of contact and communication hub between the project team, clients, consultants, and internal departments
  • Facilitate timely information flow to keep all stakeholders aligned and informed
  • Maintain organized workflows that support on-schedule, within-scope project delivery 

What You Bring

  • Bachelor's degree in Architecture, Interior Design, Construction Management, or a related field from an accredited institution preferred
  • Approximately 5 years of project coordination or project administration experience within an architecture, engineering, interior design, or construction firm -- this is a firm requirement
  • Demonstrated hands-on experience with RFIs, submittals, change orders, and contract administration in a professional AEC environment
  • Strong command of project documentation systems, version control, and digital file management
  • Proficiency with project management and AEC software (Deltek, Procore, Newforma, or similar)
  • Excellent written and verbal communication skills -- able to draft professional correspondence, summarize meetings, and communicate clearly across all levels
  • Highly organized, detail-oriented, and capable of managing multiple projects simultaneously without dropping the ball
  • Proactive problem-solver who raises coordination issues early and helps drive resolution
  • Professional, collaborative, and comfortable building rapport with clients, consultants, and internal colleagues 

What Sets the Right Candidate Apart

  • Experience working inside an architecture or interior design firm specifically (not just construction or general contracting)
  • Familiarity with the full project lifecycle from programming and design through construction administration
  • Pursuit of architectural licensure (AXP hours or ARE preparation) is a plus but not required
  • Bilingual (English/Spanish) is a plus 

Compensation and Details

  • Compensation: Commensurate with experience; competitive for the Atlanta AEC market at the 5-year experience level ($50-57K)
  • Location: Smyrna, GA (Cumberland area) -- hybrid schedule, 4 days onsite / 1 day remote
  • Schedule: Monday through Friday, standard business hours
  • Classification: Full-Time, Exempt
  • Engagement: Direct hire through our client