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Assistant Project Administrator Jobs in Madison, WI

Integrity Marketing Group

Office Administrator

Madison, WI · On-site

$18.25 - $25/hr

... • Agent Support: Assist agents with administrative tasks, including document preparation ... projects and administrative needs as assigned About Integrity Integrity is one of the nation ...

Integritymarketing

Office Administrator

Madison, WI · On-site

$18.25 - $25/hr

... Assist agents with administrative tasks, including document preparation, scanning, copying, filing ... projects and administrative needs as assigned About Integrity Integrity is one of the nation ...

Bear Construction Company

Project Executive

Madison, WI · On-site

$145K - $185K/yr

The PX will assist in developing and implementing corporate policies and procedures to achieve ... Administer document control procedures for all construction related documents Position Requirements ...

MBE CPAs

Learning Administrator

Portage, WI · On-site

Serve as an initial resource for onboarding-related questions during the new hire period * Assist ... Exceptional organization skills with the ability to manage multiple projects and priorities ...

MBE CPAs

Learning Administrator

Fort Atkinson, WI · On-site

Serve as an initial resource for onboarding-related questions during the new hire period * Assist ... Exceptional organization skills with the ability to manage multiple projects and priorities ...

MBE CPAs

Learning Administrator

Sun Prairie, WI · On-site

Serve as an initial resource for onboarding-related questions during the new hire period * Assist ... Exceptional organization skills with the ability to manage multiple projects and priorities ...

MBE CPAs

Learning Administrator

Sauk City, WI · On-site

Serve as an initial resource for onboarding-related questions during the new hire period * Assist ... Exceptional organization skills with the ability to manage multiple projects and priorities ...

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All JobsProject Administrator JobsAssistant Project Administrator JobsAssistant Project Administrator Jobs in Madison, WI

Assistant Project Administrator information

See Madison, WI salary details

$26.2K

$68.7K

$137.5K

How much do assistant project administrator jobs pay per year?

As of Aug 22, 2026, the average yearly pay for assistant project administrator in Madison, WI is $68,735.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,300.00 and $81,100.00 per year, depending on experience, location, and employer.

What is an assistant project administrator?

Assistant Project Administrators are professionals who support project managers and teams by handling administrative tasks related to project planning, coordination, and execution. They help maintain project documentation, monitor timelines, prepare reports, and facilitate communication among team members. Their role is crucial in ensuring projects run smoothly and stay on schedule, providing organizational support and handling logistical details. Assistant Project Administrators often work in various industries, including construction, IT, healthcare, and more.

What are the key skills and qualifications needed to thrive as an assistant project administrator?

To thrive as an Assistant Project Administrator, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheet tools, and sometimes certifications like CAPM are typically required. Excellent communication, time management, and problem-solving abilities set outstanding candidates apart. These skills and qualities are crucial for ensuring smooth project coordination, timely task completion, and effective support for project managers.

What are some typical challenges an assistant project administrator might face when supporting multiple projects simultaneously?

Assistant Project Administrators often juggle responsibilities across several projects, which can make prioritizing tasks and managing time effectively a challenge. Balancing the needs of different project managers, keeping track of varied deadlines, and ensuring that documentation is accurate and up to date are common hurdles. Strong organizational skills and clear communication with both team members and stakeholders are essential to successfully navigate these demands. Proactively seeking clarification and regularly updating project tracking tools can greatly help in staying on top of multiple assignments.

What are the most commonly searched types of Project Administrator jobs in Madison, WI?

The most popular types of Project Administrator jobs in Madison, WI are:

What cities near Madison, WI are hiring for Assistant Project Administrator jobs?

Cities near Madison, WI with the most Assistant Project Administrator job openings:

Assistant Project Administrator jobs near you
Infographic showing various Assistant Project Administrator job openings in Madison, WI as of August 2026, with employment types broken down into 84% Full Time, 11% Part Time, and 5% Contract. Highlights an 85% Physical, 4% Hybrid, and 11% Remote job distribution, with an average salary of $68,735 per year, or $33 per hour.

Assistant Project Manager

McShane Construction Company LLC

Madison, WI • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 23 hours ago

Job description

McShane Construction is looking for an Assistant Project Manager!
As Assistant Project Manager, you'll play a key role in delivering high-quality multi-family, industrial, or commercial construction projects, while building skills to eventually lead projects as Project Manager. Through the entire project lifecycle, you'll learn industry best practices for ensuring safety, timeliness, and adherence to budgets and quality standards.
Company Benefits
  • Vision, Dental, & Health Coverage
  • 401(k) with up to 4% Company Match
  • Company-paid Life and Disability Insurance
  • Student Loan Assistance
  • 15 PTO Days
  • Paid Parental Leave

Responsibilities
Preconstruction
  • Assist with and learn to review proposals, bid analysis, constructability reviews, and preliminary project schedules.

Project Controls
  • Assist with analyzing and managing owner contracts, ensuring compliance with claim provisions.
  • Prepare purchase orders, subcontracts, and risk mitigation plans during buyout phases.
  • Administer project control documents to ensure consistency and accuracy.
  • Assist with subcontractor and owner changes.

Schedule Management
  • Develop or assist with the preparation of project schedules and updates.

Quality Management
  • Advocate for project excellence by assisting with the implementation of quality standards.
  • Rectify items identified in monthly consultant inspection reports.

Safety
  • Champion a culture of safety by enforcing the company's Safety Program and ensuring site-specific safety plans are completed.
  • Conduct job site safety audits and recommend corrective actions at weekly coordination meetings.

Requirements
  • Bachelor's degree in construction management, civil engineering, architecture, or a related field.
  • Minimum of 3 years' experience in construction management
  • Knowledge of project controls and construction methods, building codes, and safety regulations
  • Ability to use or learn construction management software (CMiC, Bluebeam, Salus, PlanGrid, MS Project, Primavera P6)
  • Ability to use Microsoft Office Suite
  • Full-time, in-person role split between the local office and assigned jobsite.
  • Valid U.S. Driver's License required.
  • Authorization to work in the U.S. required.

McShane Construction, established in 1984, is a national award-winning general contractor specializing in multi-family, industrial, commercial, and healthcare markets. As a female-owned and led business, we are committed to integrity, innovation, and collaboration, offering a rewarding career environment. With headquarters in Rosemont, IL, and regional offices in Auburn, AL, Madison, WI, Nashville, TN, and Phoenix, AZ, our impact spans nationwide.
McShane Construction cultivates a culture of inclusion where every individual's unique background and perspective are embraced. We provide equal employment opportunities to all employees and applicants and make all employment-related decisions without regard to race, religion, color, sex, sexual orientation, gender identity, national origin, age, or disability, or any other characteristic protected by federal, state, or local laws.
No Agency Inquiries Please: The McShane Companies (McShane Construction Company, Cadence McShane Construction Company, and Conor Commercial Real Estate) do not accept unsolicited resumes, candidates' names or summaries from staffing agencies, search firms, or third-party recruiters. The McShane Companies will not pay a placement fee in connection with any such unsolicited resumes.

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