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Assistant Project Administrator Jobs in Madison, WI

Foth

WisDOT Construction Project Leader

Madison, WI · On-site

$25.50 - $34.25/hr

Perform as Project Leader on Foth's WisDOT construction team * Work directly with WisDOT project ... Represent Foth Infrastructure Solutions in annual WisDOT Construction Fair interviews * Assist in ...

Foth

WisDOT Construction Project Leader

Madison, WI

$25.50 - $34.25/hr

Perform as Project Leader on Foth's WisDOT construction team * Work directly with WisDOT project ... Represent Foth Infrastructure Solutions in annual WisDOT Construction Fair interviews * Assist in ...

Robert Half

Cloud Administrator

Middleton, WI · On-site

$38 - $47/hr

... new capabilities. * Assist with emerging AI and Azure initiatives , including testing and ... Take ownership of projects and technology initiatives as your experience grows. * Continue ...

Westphal & Co.

Be Seen First

Operations Administrator

Madison, WI · On-site

$57K - $60K/yr

... detail-oriented Operations Administrator to support key operational functions across the ... project managers and operations leadership to understand changing labor demands and assist with ...

Wyldcanna

ERP Administrator

Oregon, WI · On-site

$110K - $130K/yr

... on projects designed to identify security and efficiency issues and develop solutions to those ... position. * Assist users in all aspects of ERP system use * Develop, recommend and implement ...

Integritymarketing

Office Administrator

Madison, WI · On-site

$18.25 - $25/hr

... Assist agents with administrative tasks, including document preparation, scanning, copying, filing ... projects and administrative needs as assigned About Integrity Integrity is one of the nation ...

Integrity Marketing Group

Office Administrator

Madison, WI · On-site

$18.25 - $25/hr

... • Agent Support: Assist agents with administrative tasks, including document preparation ... projects and administrative needs as assigned About Integrity Integrity is one of the nation ...

Integrity Marketing Group

Office Administrator

Madison, WI · On-site

$18.25 - $25/hr

... • Agent Support: Assist agents with administrative tasks, including document preparation ... projects and administrative needs as assigned About Integrity Integrity is one of the nation ...

BEAR Construction Company

Project Executive

Madison, WI · On-site

The PX will assist in developing and implementing corporate policies and procedures to achieve ... Administer document control procedures for all construction related documents Position Requirements ...

Bear Construction Company

Project Executive

Madison, WI · On-site

$145K - $185K/yr

The PX will assist in developing and implementing corporate policies and procedures to achieve ... Administer document control procedures for all construction related documents Position Requirements ...

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All JobsProject Administrator JobsAssistant Project Administrator JobsAssistant Project Administrator Jobs in Madison, WI

Assistant Project Administrator information

See Madison, WI salary details

$26.2K

$68.7K

$137.5K

How much do assistant project administrator jobs pay per year?

As of Sep 12, 2026, the average yearly pay for assistant project administrator in Madison, WI is $68,735.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,300.00 and $81,100.00 per year, depending on experience, location, and employer.

What is an assistant project administrator?

Assistant Project Administrators are professionals who support project managers and teams by handling administrative tasks related to project planning, coordination, and execution. They help maintain project documentation, monitor timelines, prepare reports, and facilitate communication among team members. Their role is crucial in ensuring projects run smoothly and stay on schedule, providing organizational support and handling logistical details. Assistant Project Administrators often work in various industries, including construction, IT, healthcare, and more.

What are the key skills and qualifications needed to thrive as an assistant project administrator?

To thrive as an Assistant Project Administrator, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheet tools, and sometimes certifications like CAPM are typically required. Excellent communication, time management, and problem-solving abilities set outstanding candidates apart. These skills and qualities are crucial for ensuring smooth project coordination, timely task completion, and effective support for project managers.

What are some typical challenges an assistant project administrator might face when supporting multiple projects simultaneously?

Assistant Project Administrators often juggle responsibilities across several projects, which can make prioritizing tasks and managing time effectively a challenge. Balancing the needs of different project managers, keeping track of varied deadlines, and ensuring that documentation is accurate and up to date are common hurdles. Strong organizational skills and clear communication with both team members and stakeholders are essential to successfully navigate these demands. Proactively seeking clarification and regularly updating project tracking tools can greatly help in staying on top of multiple assignments.

What are the most commonly searched types of Project Administrator jobs in Madison, WI?

The most popular types of Project Administrator jobs in Madison, WI are:

What cities near Madison, WI are hiring for Assistant Project Administrator jobs?

Cities near Madison, WI with the most Assistant Project Administrator job openings:

Assistant Project Administrator jobs near you
Infographic showing various Assistant Project Administrator job openings in Madison, WI as of August 2026, with employment types broken down into 84% Full Time, 11% Part Time, and 5% Contract. Highlights an 85% Physical, 4% Hybrid, and 11% Remote job distribution, with an average salary of $68,735 per year, or $33 per hour.

Project Administrator, Electric Power Division

De Forest, WI • On-site

Hooper Corporation
Construction • 51 - 200 employees
Learn more about Hooper Corporationexternal

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 9 days ago

Job description

Description

Since 1913, Hooper has grown to become a well-respected electric power and mechanical contractor. With headquarters in Wisconsin and regional offices in the states of Colorado, Florida, and Ohio, Hooper provides a wide range of services to support commercial and residential clients. Hooper provides competitive compensation and many supportive benefits including Health, Dental, and Vision Insurance, Matching 401(k) plan, Paid Time Off (PTO), 9 paid holidays, Identity Theft Protection, Life Insurance, as well as Short-Term and Long-Term Disability coverage. 


General Summary: 

The project administrator assists project managers and assistant project managers with assigned projects by planning, organizing, tracking, and coordinating the preparations and executions of projects while meeting cost, quality, schedule, and safety objectives.


Principal Accountabilities: 

  • Assists in all aspects of project management as requested by project managers.
  • Responsible for managing document control for projects on the project management information system, including the following tasks: Filing project documents such as engineering drawings, technical specifications, client correspondence, and other project documents and records. Processes RFIs, Submittals, and Transmittals and ensures these are distributed to the appropriate stakeholders. Assists with compiling documents required for deliverables throughout the project life cycle.
  • Coordinate and schedule project meetings, issue calendar invites, and distribute meeting agendas. 
  • Attend project meetings and record and distribute accurate meeting minutes including action items. Maintains action item log for each project. 
  • Serves as an internal point of contact for administrative requests.
  • Collect information from project managers and subcontractors as needed to prepare client progress reports throughout the project life cycle.
  • Assist in the preparation of monthly financial reporting for projects. 
  • Assist with material tracking, material deliveries, and associated documentation, as requested. 
  • Performs other duties and responsibilities as assigned.

Requirements

Knowledge, Skills and Abilities Required: 

  • Experience: At least 1-3 years' experience in Construction industry preferred
  • Education: College degree is preferred but not required
  • Technical Skills: Working knowledge and good understanding of company admin policies, procedures, and operations. Experience working with relevant control systems.
  • Behavioral Skills: Ability to work with multiple project teams and stakeholders.

Description of physical working environment:

  • Works in a normal office environment. When in office, regularly works from a sitting position with a computer. Repetitive typing and computer use is required. Regular bending, twisting, and light lifting is common with or without reasonable accommodation.
  • Occasional travel is required 

The Company is an equal opportunity/affirmative action employer. This company considers candidates regardless of age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation, and any other status protected by applicable local, state, or federal law. 

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