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Assistant Project Administrator Jobs in Madison, WI

Oakbrook Corporation

Administrative Assistant

Madison, WI · On-site

$18.25 - $24.50/hr

Delegated administrator for access to WHEDA's nonpublic online application for disbursement ... Supporting special projects and other administrative initiatives as assigned. Qualifications

Dashiell Corportaion

Administrative Assistant

Madison, WI · On-site

$18.25 - $24.50/hr

Projects * Careers * News * Contact Home - Company Job Opportunities My Account Openings ... administrators, technicians, sales, and senior management * Ability to prioritize and work in a ...

Sorren, Inc.

Tax Administrator

Madison, WI · On-site

Prepare, proofread, and format correspondence, reports, and client deliverables. * Assist with time entry review, billing preparation, and project tracking to support accurate and timely client ...

Sorren, Inc.

Tax Administrator

Madison, WI · On-site

Prepare, proofread, and format correspondence, reports, and client deliverables. * Assist with time entry review, billing preparation, and project tracking to support accurate and timely client ...

Dashiell

Administrative Assistant

Madison, WI · On-site

$18.25 - $24.50/hr

... Dashiell engineering, project management and field service teams. Duties & Responsibilities ... administrators, technicians, sales, and senior management * Ability to prioritize and work in a ...

B&B Concrete

Traveling Bilingual Safety Manager

Madison, WI · On-site

$75K - $100K/yr

Responsibilities: * Assist in development of the project safety program. * Establish and conduct jobsite orientation for new project employees. * Administer and record their participation in the ...

Talent Solutions

Network Engineer III

Janesville, WI · On-site

$70K - $90K/yr

Ignatek, LLC (dba Ignite Technologies) is a small consulting firm dedicated to providing ... wireless networks. * Assist the Infrastructure Manager and technical staff in project ...

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All JobsProject Administrator JobsAssistant Project Administrator JobsAssistant Project Administrator Jobs in Madison, WI

Assistant Project Administrator information

See Madison, WI salary details

$26.2K

$68.7K

$137.5K

How much do assistant project administrator jobs pay per year?

As of Aug 22, 2026, the average yearly pay for assistant project administrator in Madison, WI is $68,735.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,300.00 and $81,100.00 per year, depending on experience, location, and employer.

What is an assistant project administrator?

Assistant Project Administrators are professionals who support project managers and teams by handling administrative tasks related to project planning, coordination, and execution. They help maintain project documentation, monitor timelines, prepare reports, and facilitate communication among team members. Their role is crucial in ensuring projects run smoothly and stay on schedule, providing organizational support and handling logistical details. Assistant Project Administrators often work in various industries, including construction, IT, healthcare, and more.

What are the key skills and qualifications needed to thrive as an assistant project administrator?

To thrive as an Assistant Project Administrator, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheet tools, and sometimes certifications like CAPM are typically required. Excellent communication, time management, and problem-solving abilities set outstanding candidates apart. These skills and qualities are crucial for ensuring smooth project coordination, timely task completion, and effective support for project managers.

What are some typical challenges an assistant project administrator might face when supporting multiple projects simultaneously?

Assistant Project Administrators often juggle responsibilities across several projects, which can make prioritizing tasks and managing time effectively a challenge. Balancing the needs of different project managers, keeping track of varied deadlines, and ensuring that documentation is accurate and up to date are common hurdles. Strong organizational skills and clear communication with both team members and stakeholders are essential to successfully navigate these demands. Proactively seeking clarification and regularly updating project tracking tools can greatly help in staying on top of multiple assignments.

What are the most commonly searched types of Project Administrator jobs in Madison, WI?

The most popular types of Project Administrator jobs in Madison, WI are:

What cities near Madison, WI are hiring for Assistant Project Administrator jobs?

Cities near Madison, WI with the most Assistant Project Administrator job openings:

Assistant Project Administrator jobs near you
Infographic showing various Assistant Project Administrator job openings in Madison, WI as of August 2026, with employment types broken down into 84% Full Time, 11% Part Time, and 5% Contract. Highlights an 85% Physical, 4% Hybrid, and 11% Remote job distribution, with an average salary of $68,735 per year, or $33 per hour.

Administrative Assistant

Oakbrook Corporation

Madison, WI • On-site

$18.25 - $24.50/hr

Full-time

Posted 26 days ago

Job description

Oakbrook Corporation is seeking an experienced Administrative Assistant to join our corporate office in Madison, WI. This position plays a critical role in supporting executive leadership, financial reporting processes, banking administration, insurance documentation, records management, and company-wide administrative operations. If you are someone who enjoys keeping things organized, managing multiple priorities, and being the person others rely on to ensure important details don't fall through the cracks, we want to hear from you.
Primary Responsibilities
As an Administrative Assistant, you'll serve as a key support partner to the executive and accounting teams by:
  • Coordinating the distribution of monthly financial statements, rent rolls, and reports to investors, lenders, ownership groups, and property operations teams.
  • Assist accountants in resolving bank corrections, requesting deposit detail, making deposits, initiating funds transfers, etc.
  • Managing corporate banking relationships, including opening and closing accounts, maintaining account records, updating signature cards, and ordering bank supplies.
  • Administering company credit card programs, including new card requests, account maintenance, and closures.
  • Downloading and distributing bank statements, loan notices, and financial documents to accounting staff.
  • Maintaining confidential corporate records, permanent files, tax returns, audited financial statements, and other executive documents.
  • Coordinating document storage, retrieval, retention, and shredding schedules for both on-site and off-site records.
  • Assisting with insurance administration, annual renewals, certificates of insurance, and incident reporting.
  • Preparing correspondence, reports, and documents for executive review and signature.
  • Providing administrative support to the President and Corporate Leadership Team.
  • Responsible for yearly distribution of audited financial reports and tax returns in order to comply with agency deadlines.
  • Delegated administrator for access to WHEDA's nonpublic online application for disbursement requests from various replacement reserve accounts.
  • Assisting with front desk coverage during planned absences.
  • Supporting special projects and other administrative initiatives as assigned.

Qualifications
  • Associate degree or equivalent combination of education and experience.
  • Previous administrative support, office administration, executive support, accounting support, or banking experience.
  • Strong proficiency with Microsoft Office, including Outlook, Word, and Excel.
  • Excellent organizational skills with exceptional attention to detail.
  • Ability to manage multiple deadlines and priorities simultaneously.
  • Strong written and verbal communication skills.
  • Ability to maintain confidentiality and exercise discretion when handling sensitive information.
  • Self-starter who can work independently while also collaborating effectively with team members.

Why Oakbrook?
For nearly four decades, Oakbrook Corporation has been helping individuals, families, and businesses find places to call home through exceptional real estate services across Wisconsin and Illinois. Our employees enjoy a collaborative culture where relationships matter, successes are celebrated, and work-life balance is encouraged. Whether you're supporting executive leadership, assisting internal teams, or contributing to important company initiatives, your work will play a meaningful role in the continued success of a company committed to building strong communities and enduring partnerships.

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