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Assistant Project Administrator Jobs in Appleton, WI

M. J. Electric, LLC

Estimator

Appleton, WI · On-site

... - Assist project team in scoping projects for engineering, construction, and contractual ... Business Mgt/Admin, Accounting/Finance, or equivalent experience (Preferred). - 3-5 years of ...

Carepool

Healthcare Project Coordinator

Appleton, WI · On-site

We are looking for a Healthcare Project Coordinator to administer and organize all types of ... Assign tasks to internal teams and assist with schedule management * Make sure that clients' needs ...

Wisconsin

Administrative Assistant III

Oshkosh, WI · On-site

$20/hr

Providesgeneraladministrative support, while exercising discretion,to the administrator of a ... special projects as requestedby UBO and Executive Assistant II 10. Distribute mail to staff ...

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Assistant Project Administrator information

See Appleton, WI salary details

$25.4K

$66.6K

$133.2K

How much do assistant project administrator jobs pay per year?

As of Aug 19, 2026, the average yearly pay for assistant project administrator in Appleton, WI is $66,559.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,900.00 and $78,500.00 per year, depending on experience, location, and employer.

What is an assistant project administrator?

Assistant Project Administrators are professionals who support project managers and teams by handling administrative tasks related to project planning, coordination, and execution. They help maintain project documentation, monitor timelines, prepare reports, and facilitate communication among team members. Their role is crucial in ensuring projects run smoothly and stay on schedule, providing organizational support and handling logistical details. Assistant Project Administrators often work in various industries, including construction, IT, healthcare, and more.

What are the key skills and qualifications needed to thrive as an assistant project administrator?

To thrive as an Assistant Project Administrator, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheet tools, and sometimes certifications like CAPM are typically required. Excellent communication, time management, and problem-solving abilities set outstanding candidates apart. These skills and qualities are crucial for ensuring smooth project coordination, timely task completion, and effective support for project managers.

What are some typical challenges an assistant project administrator might face when supporting multiple projects simultaneously?

Assistant Project Administrators often juggle responsibilities across several projects, which can make prioritizing tasks and managing time effectively a challenge. Balancing the needs of different project managers, keeping track of varied deadlines, and ensuring that documentation is accurate and up to date are common hurdles. Strong organizational skills and clear communication with both team members and stakeholders are essential to successfully navigate these demands. Proactively seeking clarification and regularly updating project tracking tools can greatly help in staying on top of multiple assignments.

What cities near Appleton, WI are hiring for Assistant Project Administrator jobs?

Cities near Appleton, WI with the most Assistant Project Administrator job openings:

Assistant Project Administrator jobs near you

Project Support Administrator

Bassett Mechanical

Kaukauna, WI • On-site

Full-time

Re-posted 6 days ago

Bassett Mechanical rating

8.7

Company rating: 8.7 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

27th of 279 rated repair and maintenance companies

Job description

Bassett Mechanical is a 3rd generation family-owned company that provides custom-built industrial refrigeration, HVAC, plumbing, metal fabricating and preventative maintenance service solutions to customers throughout the United States and the world. It is not only a great place to grow and thrive in your career. It is a place to truly belong. As a member of the Bassett Mechanical Team, you'll enjoy a competitive compensation and benefits package and many professional growth opportunities. From the moment you're hired, to the day you retire, you're a part of our Bassett Mechanical Team.
Position Purpose
Act as administrative support to the project management staff to facilitate and coordinate all paperwork and related administrative items.
Position Responsibilities
  • Create and distribute closeout manuals, includes procuring internal & external closeout materials as well as box app use.
  • Create foremen and project start up manuals.
  • Coordinate and finalize warranty resolution and open warranty consideration in MC.
  • Coordinate and finalize QAF (Quality Action Form) resolution.
  • HVAC Controls project support (Balancing reports, Kohler reports, job numbers, etc)
  • Secondary Responsibilities:
    • Create, distribute, and ensure compliance of subcontracts as requested by project managers.
    • Coordinate and complete all necessary ISO paperwork required for each project, upon request from Project Manager.
    • Work closely with the Project Managers to monitor all financial reports for any inconsistencies and collaborate with PM for any adjustments to be made.
    • Implement spreadsheets or other related materials for labor tracking on projects as needed and follow up with foreman/project manager to keep up-to-date and accurate information.
    • Update project manager schedule on a weekly basis.
    • Research & obtain paperwork associated with acquiring permits, registrations, etc. and provide it to the project manager.
    • Assist others in department with metrics, bid summaries and spreadsheets as needed related to projects, lean events, department goals, etc.
    • Develop, review, update and add work instructions and forms to Sharepoint.
    • General administrative duties including running reports, typing, maintaining reports/documents, copying, ordering materials and/or supplies, creating documents/spreadsheets, scheduling internal meetings and registering employees for seminars/training, etc.
    • Coordinate project schedules as needed using MS Project or similar software product.
    • Type up and distribute submittals and transmittals for jobs, as necessary.
    • Complete bid forms, customer proposals, and new customer safety forms and pre-qualifiers.
    • Complete and submit material requisition requests and assist with material return process/paperwork.
  • Periodically cover the front desk during absences (one of a handful of positions on a rotating schedule for this purpose).
  • Support and maintain a safe and Lean working environment.
  • Other duties as assigned.

Summary of Skills, Knowledge and Abilities
  • Education & Experience: High school diploma or equivalent required. Associates or Bachelor's degree preferred.
  • 0 - 6 years of experience in a related role.
  • Background in a mechanical contracting environment with knowledge of the industry and applicable terminology.
  • Excellent organizational skills with proven ability to handle multiple tasks efficiently.
  • Demonstrates accuracy and thoroughness and monitors own work to ensure quality.
  • Identifies and resolves problems in a timely manner.
  • Able to gather and analyze information skillfully.
  • Strong communication skills, both verbal and written.
  • Excellent customer service skills, with both internal and external customers.
  • Highly proficient in Microsoft Word, Excel, Outlook, Project, and Adobe Acrobat.
  • Working knowledge of Microsoft PowerPoint and Vision.
  • Previous experience in construction is preferred but not required.
  • Position may require ability to access job sites, including climbing, crawling, and kneeling.
  • Typing speed of 50 - 60 wpm

Direct Reports
  • None

What Bassett Mechanical employees say

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