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Assistant Project Administrator Jobs in Illinois

CAI

Data Center Project Administrator

Chicago, IL · On-site

$60K - $75K/yr

We are seeking a highly organized and detail-oriented Project Administrator to support our growing ... * Assist in maintaining document control processes and continuously improve documentation ...

CAI

Data Center Project Administrator

Chicago, IL · On-site

$60K - $75K/yr

We are seeking a highly organized and detail-oriented Project Administrator to support our growing ... * Assist in maintaining document control processes and continuously improve documentation ...

CSG

Senior Project Manager

Lisle, IL · On-site

$150K - $200K/yr

Team Leadership & Development Mentor staff including project administrators, engineers, assistant project managers and project managers. Oversee recruitment and development planning for project staff.

Onni Group

Assistant Project Manager

Chicago, IL · On-site

$100K - $140K/yr

Complete required tendering process and oversee contract administrator; * Assist in the overall planning and defining of project scope for all subcontractors, and employees; * Project resource ...

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Assistant Project Administrator information

What is an assistant project administrator?

Assistant Project Administrators are professionals who support project managers and teams by handling administrative tasks related to project planning, coordination, and execution. They help maintain project documentation, monitor timelines, prepare reports, and facilitate communication among team members. Their role is crucial in ensuring projects run smoothly and stay on schedule, providing organizational support and handling logistical details. Assistant Project Administrators often work in various industries, including construction, IT, healthcare, and more.

What are the key skills and qualifications needed to thrive as an assistant project administrator?

To thrive as an Assistant Project Administrator, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheet tools, and sometimes certifications like CAPM are typically required. Excellent communication, time management, and problem-solving abilities set outstanding candidates apart. These skills and qualities are crucial for ensuring smooth project coordination, timely task completion, and effective support for project managers.

What are some typical challenges an assistant project administrator might face when supporting multiple projects simultaneously?

Assistant Project Administrators often juggle responsibilities across several projects, which can make prioritizing tasks and managing time effectively a challenge. Balancing the needs of different project managers, keeping track of varied deadlines, and ensuring that documentation is accurate and up to date are common hurdles. Strong organizational skills and clear communication with both team members and stakeholders are essential to successfully navigate these demands. Proactively seeking clarification and regularly updating project tracking tools can greatly help in staying on top of multiple assignments.

What are the most commonly searched types of Project Administrator jobs in Illinois?

The most popular types of Project Administrator jobs in Illinois are:

What cities in Illinois are hiring for Assistant Project Administrator jobs?

Cities in Illinois with the most Assistant Project Administrator job openings:

Assistant Project Administrator jobs near you
Infographic showing various Assistant Project Administrator job openings in Illinois as of August 2026, with employment types broken down into 90% Full Time, 7% Part Time, and 3% Contract. Highlights an 82% Physical, 5% Hybrid, and 13% Remote job distribution.

Contract Project Administrator

Chicago, IL • On-site

MARS Solutions Group
Recruiting and Staffing Services • 51 - 200 employees
Learn more about MARS Solutions Groupexternal

Contractor

Re-posted 9 days ago

Job description

Job Description:

MARS Solutions Group is looking for an experienced Contract Project Administrator located in Chicago, IL Our client is an electricity and natural gas industry Leader looking for high-quality talent to make a difference. They are known to respect a traditional work week and often extend contracts for added job security and stability

Job Summary:

We are seeking a detail-oriented Contract Project Administrator to support project management and project controls teams with contract administration, document tracking, and project coordination activities. This role will assist with maintaining contract records, tracking deliverables, logging receivables, and ensuring project documentation is accurate and up to date.

The ideal candidate will have 2–3 years of administrative, contract support, procurement coordination, or project support experience and be comfortable working in a fast-paced, team-oriented environment.

Responsibilities

Support contract administration activities including document tracking, contract updates, and record maintenance

Track project deliverables, receivables, purchase orders, and contract-related documentation

Maintain organized electronic files, logs, spreadsheets, and project records

Assist project managers and project controls teams with administrative and coordination tasks

Monitor contract milestones and help ensure required documentation is completed and properly logged

Coordinate with internal stakeholders regarding contract status, deliverables, and documentation requirements

Assist with invoice tracking, data entry, and reporting activities

Support change order and document control processes

Prepare reports, trackers, and status updates using Excel and internal systems

Ensure compliance with internal procedures and documentation standards

Required Qualifications

Bachelor’s degree preferred (Business Administration, Finance, Supply Chain, or related field)

2–3 years of experience in:

Contract administration support

Project coordination

Administrative support

Procurement support

Project controls support

Experience maintaining spreadsheets, logs, and project documentation

Strong organizational and communication skills

Proficiency with Microsoft Excel, Outlook, and SharePoint

Ability to manage multiple tasks and deadlines in a fast-paced environment

Preferred Qualifications

Experience supporting project managers or project controls teams

Familiarity with purchase orders, invoicing, receivables, or vendor documentation

Experience using ERP or contract management systems

Exposure to construction, utilities, engineering, manufacturing, or infrastructure environments is a plus

Ideal Candidate

The ideal candidate is highly organized, detail-oriented, and proactive, with the ability to support contract and project administration functions while maintaining accurate records and strong communication across teams.

Additional Details:

Duration: 12 Months with possibility of extension

Location:  Chicago, IL 60601 (Hybrid)

Shift hours: Mon – Fri; 08 to 05

About MARS Solutions Group:

MARS Solutions Group provides a range of opportunities for meaningful work by understanding that employment fit is a combination of people, process, and technology. We leverage our experienced and compassionate team to bring humanity to matching you with the right advanced technology role, and stay connected with you to help you attain your professional goals.