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Assistant Project Administrator Jobs in Wisconsin

Xylem

Project Administrator

Waukesha, WI

Xylem is seeking a Project Administrator to help support our Municipal Treatment Division ... CORE RESPONSIBILITIES AND TASKS Assist PM in clerical duties such as; gathering data and generate ...

Xylem

Project Administrator

Waukesha, WI · On-site

Xylem is seeking a Project Administrator to help support our Municipal Treatment Division ... CORE RESPONSIBILITIES AND TASKS • Assist PM in clerical duties such as; gathering data and ...

Amplify Graphics & Branding

Be Seen First

Designer/Project Administrator

Milwaukee, WI · On-site

$18 - $20/hr

As a Project Administrator, you will have the unique opportunity to work closely with our design ... Conduct research and stay up-to-date with design trends, tools, and best practices. * Assist in ...

Amplify Graphics & Branding

Be Seen First

Internship - Graphic Design / Project Administrator

Milwaukee, WI · On-site

$18 - $20/hr

Graphic Designer / Project Administrator Intern Duration: 3 months+ Compensation: Paid Start Date ... Conduct research and stay up-to-date with design trends, tools, and best practices. * Assist in ...

Arcosa LWB, LLC

Project Manager

Hager City, WI · On-site

... * Assist with or manage post-sales field repairs. * Work with the Project Administrator (PA) to ensure project data is captured accurately. * Ensure project dates and statuses are accurately ...

Arcosa LWB, LLC

Project Manager

Hager City, WI · On-site

... * Assist with or manage post-sales field repairs. * Work with the Project Administrator (PA) to ensure project data is captured accurately. * Ensure project dates and statuses are accurately ...

Arcosa Lightweight

Project Manager

WI · On-site

... * Assist with or manage post-sales field repairs. * Work with the Project Administrator (PA) to ensure project data is captured accurately. * Ensure project dates and statuses are accurately ...

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Assistant Project Administrator information

What is an assistant project administrator?

Assistant Project Administrators are professionals who support project managers and teams by handling administrative tasks related to project planning, coordination, and execution. They help maintain project documentation, monitor timelines, prepare reports, and facilitate communication among team members. Their role is crucial in ensuring projects run smoothly and stay on schedule, providing organizational support and handling logistical details. Assistant Project Administrators often work in various industries, including construction, IT, healthcare, and more.

What are the key skills and qualifications needed to thrive as an assistant project administrator?

To thrive as an Assistant Project Administrator, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheet tools, and sometimes certifications like CAPM are typically required. Excellent communication, time management, and problem-solving abilities set outstanding candidates apart. These skills and qualities are crucial for ensuring smooth project coordination, timely task completion, and effective support for project managers.

What are some typical challenges an assistant project administrator might face when supporting multiple projects simultaneously?

Assistant Project Administrators often juggle responsibilities across several projects, which can make prioritizing tasks and managing time effectively a challenge. Balancing the needs of different project managers, keeping track of varied deadlines, and ensuring that documentation is accurate and up to date are common hurdles. Strong organizational skills and clear communication with both team members and stakeholders are essential to successfully navigate these demands. Proactively seeking clarification and regularly updating project tracking tools can greatly help in staying on top of multiple assignments.

What are the most commonly searched types of Project Administrator jobs in Wisconsin?

The most popular types of Project Administrator jobs in Wisconsin are:

What cities in Wisconsin are hiring for Assistant Project Administrator jobs?

Cities in Wisconsin with the most Assistant Project Administrator job openings:

Assistant Project Administrator jobs near you
Infographic showing various Assistant Project Administrator job openings in Wisconsin as of August 2026, with employment types broken down into 88% Full Time, 9% Part Time, and 3% Contract. Highlights an 82% Physical, 5% Hybrid, and 13% Remote job distribution.

Project Administrator

Xylem

Waukesha, WI

Full-time

Posted 24 days ago

Xylem rating

7.5

Company rating: 7.5 out of 10

Based on 92 frontline employees who took The Breakroom Quiz

266th of 544 rated manufacturers

Job description

Xylem is a Fortune 500 global water solutions company dedicated to advancing sustainable impact and empowering the people who make water work every day. As a leading water technology company with 23,000 employees operating in over 150 countries, Xylem is at the forefront of addressing the world's most critical water challenges. We invite passionate individuals to join our team, dedicated to exceeding customer expectations through innovative and sustainable solutions.

Xylem is seeking a Project Administrator to help support our Municipal Treatment Division!

CORE RESPONSIBILITIES AND TASKS
Assist PM in clerical duties such as; gathering data and generate reports as required to support PM and staff;
Communicating with inter Evoqua personnel; understand scheduling activities; preparing submittals; updating
schedules within SAP; attend schedule review meetings; attend large project review meetings and takes notes
and action items to follow up on;
Support PM from an administrative clerical;
Maintain project filing structure; creation of transmittals, warranty letters, close out checklists;
Assist PM & PC with project closure;
Tracking status of PO; placing Purchase req; may assist in various SAP data entry
Tracking of PM utilization
Organization Impact:
Support the monitoring of schedule attainment
assist in meeting project/customer requirements and keeping track of project/customer requirements
Margin attainment
customer satisfaction


POSITION REQUIREMENTS

FORMAL EDUCATION:
Required:
o HS diploma or equivalent
o BS/BA degree or AA degree

KNOWLEDGE & EXPERIENCE:
Required:
o Candid and timely communication
o take initiative
o Proficient in MS office - Excel;
o detail oriented
o understanding of ERP system
o Advanced understanding of MS Office (project, word, excel)
o forward thinking
o basic business acumen
o basic project environment
o good organizational skills

#LI-NP1

Join the global Xylem team to be a part of innovative technology solutions transforming water usage, conservation, and re-use. Our products impact public utilities, industrial sectors, residential areas, and commercial buildings, with a commitment to providing smart metering, network technologies, and advanced analytics for water, electric, and gas utilities. Partner with us in creating a world where water challenges are met with ingenuity and dedication; where we recognize the power of inclusion and belonging in driving innovation and allowing us to compete more effectively around the world.

At Xylem, you'll not only contribute to solving water issues but also have the chance to make a difference through our paid Volunteer Program, Xylem Watermark. We prioritize our employees' well-being through inclusion and belonging as well as our Employee Resource Groups (ERG). Proud to be an Equal Employment Opportunity (including disability and veterans) and Affirmative Action workplace, Xylem fosters an inclusive environment free from discrimination or harassment.

Please note that the information in this job description outlines the general nature of the position and is not an exhaustive list of duties. Xylem is dedicated to providing reasonable accommodations to enable all employees to perform their essential job functions. We reserve the right to modify this job description and assign additional duties as needed. Embrace the opportunity to be part of Xylem's transformative journey in shaping the future of water technology! #XylemCareers #GlobalImpact #WaterInnovation

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