ZipRecruiter

Log In

1

Assistant Project Administrator Jobs in Wisconsin

trane technologies

Project Administrator

Madison, WI · On-site

Trane has an exciting opportunity to join our organization as a Project Administrator II in our ... Pull job credit numbers and assist with credit supplement processing. * Ensure compliance with ...

trane technologies

Project Administrator

Madison, WI · On-site

Trane has an exciting opportunity to join our organization as a Project Administrator II in our ... Pull job credit numbers and assist with credit supplement processing. * Ensure compliance with ...

next page

Showing results 1-20

All JobsProject Administrator JobsAssistant Project Administrator JobsAssistant Project Administrator Jobs in Wisconsin

Assistant Project Administrator information

What are some typical challenges an Assistant Project Administrator might face when supporting multiple projects simultaneously?

Assistant Project Administrators often juggle responsibilities across several projects, which can make prioritizing tasks and managing time effectively a challenge. Balancing the needs of different project managers, keeping track of varied deadlines, and ensuring that documentation is accurate and up to date are common hurdles. Strong organizational skills and clear communication with both team members and stakeholders are essential to successfully navigate these demands. Proactively seeking clarification and regularly updating project tracking tools can greatly help in staying on top of multiple assignments.

What are the key skills and qualifications needed to thrive as an Assistant Project Administrator, and why are they important?

To thrive as an Assistant Project Administrator, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheet tools, and sometimes certifications like CAPM are typically required. Excellent communication, time management, and problem-solving abilities set outstanding candidates apart. These skills and qualities are crucial for ensuring smooth project coordination, timely task completion, and effective support for project managers.

What are Assistant Project Administrators?

Assistant Project Administrators are professionals who support project managers and teams by handling administrative tasks related to project planning, coordination, and execution. They help maintain project documentation, monitor timelines, prepare reports, and facilitate communication among team members. Their role is crucial in ensuring projects run smoothly and stay on schedule, providing organizational support and handling logistical details. Assistant Project Administrators often work in various industries, including construction, IT, healthcare, and more.
What are the most commonly searched types of Project Administrator jobs in Wisconsin? The most popular types of Project Administrator jobs in Wisconsin are:
What cities in Wisconsin are hiring for Assistant Project Administrator jobs? Cities in Wisconsin with the most Assistant Project Administrator job openings:
Assistant Project Administrator jobs near you
Infographic showing various Assistant Project Administrator job openings in Wisconsin as of July 2026, with employment types broken down into 1% As Needed, 82% Full Time, 13% Part Time, 2% Temporary, and 2% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution.

Construction Project Administrator

The HR Dept LLC

Madison, WI

$25 - $35/hr

Full-time

Medical, Dental, Retirement

Posted 7 days ago

Job description

Michael F. Simon Builders has been building luxury, custom homes in the Madison and surrounding areas for 130 years. We are a family run business that treats our employees like part of our family, and we take care of them like family as well. We are hard-working professionals with a culture of having fun and supporting each other. 

Learn more about us: https://www.qualitydefined.com/

Construction Project Administrator Position:

The Construction Project Administrator works with members of the Construction team (Project Managers, Estimators, Designers, etc) to facilitate all administrative duties for projects. Additionally, this role works directly with the Clients and Vendors to ensure the necessary items have been selected and ordered.

The Construction Project Administrator must have strong organizational skills and a desire to support the entire Michael F. Simon Builders team.

Construction Project Administrator Duties and Responsibilities

  • Serve as the Office Administrator, answering phone calls, checking the mail, and ensuring the office is a welcoming environment.
  • Assist with writing and issuing Purchase Orders, Change Orders and options to consider for our projects
  • Assist the Estimator with bids
  • File maintenance of projects and vendors
  • File for and track building permits
  • Project Scheduling and Coordination
  • And other duties as assigned

Construction Project Administrator Requirements:

  • Highly organized and detail-oriented
  • Punctuality
  • Excellent customer service skills
  • Student mentality
  • Problem solver
  • Needs to have experience with:
    • Microsoft Suite (Outlook, Word, Excel)
    • Construction or other online scheduling programs (UDA Construction Online or similar program like CoConstruct, BuilderTrend or Procore)

Applicants must successfully complete a pre-employment drug screening and background check prior to beginning employment.

Construction Project Administrator Pay:

$25-35/hour, depending on skillset and experience

Construction Project Administrator Hours:

Full time position. 40 hours a week. 8am – 5pm. Monday – Friday. No weekends.

Construction Project Administrator Benefits:

  • Health insurance available
  • Dental insurance
  • 401k match
  • Profit-sharing program
  • Additional benefits like long-term disability, Aflac, and wellness programs

Why Join Our Team?

Our team members play a vital role in shaping successful projects and building lasting client relationships. We value collaboration, precision, and continuous improvement — and we’re looking for a Construction Project Administrator who shares our commitment to excellence in building homes.

Employment Type: FULL_TIME

Apply