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Assistant Project Administrator Jobs in Wisconsin

Foth

WisDOT Construction Project Leader

Milwaukee, WI · On-site

$25 - $33.50/hr

Perform as Project Leader on Foth's WisDOT construction team * Work directly with WisDOT project ... Represent Foth Infrastructure Solutions in annual WisDOT Construction Fair interviews * Assist in ...

Foth

WisDOT Construction Project Leader

Milwaukee, WI · On-site

$25 - $33.50/hr

Perform as Project Leader on Foth's WisDOT construction team * Work directly with WisDOT project ... Represent Foth Infrastructure Solutions in annual WisDOT Construction Fair interviews * Assist in ...

Foth

WisDOT Construction Project Leader

Milwaukee, WI

$25 - $33.50/hr

Perform as Project Leader on Foth's WisDOT construction team * Work directly with WisDOT project ... Represent Foth Infrastructure Solutions in annual WisDOT Construction Fair interviews * Assist in ...

TEKsystems

Network Administrator

Waukesha, WI

$35 - $48/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

MAC Network Operations Administrator An organization is seeking a MAC Network Operations ... * Assist with troubleshooting and remediation efforts * Support technology implementation projects ...

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Assistant Project Administrator information

What is an assistant project administrator?

Assistant Project Administrators are professionals who support project managers and teams by handling administrative tasks related to project planning, coordination, and execution. They help maintain project documentation, monitor timelines, prepare reports, and facilitate communication among team members. Their role is crucial in ensuring projects run smoothly and stay on schedule, providing organizational support and handling logistical details. Assistant Project Administrators often work in various industries, including construction, IT, healthcare, and more.

What are the key skills and qualifications needed to thrive as an assistant project administrator?

To thrive as an Assistant Project Administrator, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheet tools, and sometimes certifications like CAPM are typically required. Excellent communication, time management, and problem-solving abilities set outstanding candidates apart. These skills and qualities are crucial for ensuring smooth project coordination, timely task completion, and effective support for project managers.

What are some typical challenges an assistant project administrator might face when supporting multiple projects simultaneously?

Assistant Project Administrators often juggle responsibilities across several projects, which can make prioritizing tasks and managing time effectively a challenge. Balancing the needs of different project managers, keeping track of varied deadlines, and ensuring that documentation is accurate and up to date are common hurdles. Strong organizational skills and clear communication with both team members and stakeholders are essential to successfully navigate these demands. Proactively seeking clarification and regularly updating project tracking tools can greatly help in staying on top of multiple assignments.

What are the most commonly searched types of Project Administrator jobs in Wisconsin?

The most popular types of Project Administrator jobs in Wisconsin are:

What cities in Wisconsin are hiring for Assistant Project Administrator jobs?

Cities in Wisconsin with the most Assistant Project Administrator job openings:

Assistant Project Administrator jobs near you
Infographic showing various Assistant Project Administrator job openings in Wisconsin as of August 2026, with employment types broken down into 88% Full Time, 9% Part Time, and 3% Contract. Highlights an 82% Physical, 5% Hybrid, and 13% Remote job distribution.

Commercial Roofing Sales & Project Support

Royalty Roofing USA

Appleton, WI • On-site

$18 - $25/hr

Full-time

Re-posted 8 days ago

Job description

Commercial Roofing Sales & Project Support Coordinator – Nasi Roofing

Key Duties & Responsibilities

Sales Support

  • Assist Commercial Roofing Sales with proposal preparation, bid packages, and customer follow-up as directed.
  • Track leads, opportunities, and pending bids within the CRM system.
  • Support estimating and pre-construction activities by organizing project information and gathering required documents as requested.

Project Management Support

  • Assist Commercial Project Managers with daily project coordination and administrative tasks.
  • Work with Expeditor to track project items in CRM as needed
  • Help ensure projects are compliant with company processes, safety standards, and documentation requirements.
  • Support job costing and project tracking by entering and maintaining accurate information.

CRM & Administrative Responsibilities

  • Maintain accurate and up-to-date records in the company CRM system.
  • Enter and update customer information, sales activities, project notes, and follow-up tasks.
  • Upload contracts, photos, proposals, permits, and project documentation into job files and CRM platforms.
  • Organize and maintain electronic filing systems for commercial roofing projects.
  • Prepare reports for sales and project management teams as requested.
  • Assist with invoice processing, purchase orders, and other administrative functions as needed.
  • Ensure all project documentation is complete, accurate, and properly archived.


General Expectations

  • Demonstrate strong organizational skills and attention to detail.
  • Manage multiple projects and priorities in a fast-paced environment.
  • Maintain confidentiality of customer and company information.
  • Support continuous improvement of sales, project management, and administrative processes.

Preferred Skills & Qualifications

  • Experience in commercial roofing, construction, project coordination, or administrative support preferred.
  • Strong proficiency with CRM software, Microsoft Office, and cloud-based file management systems.
  • Excellent communication, organizational, and time-management skills.
  • Ability to work independently and collaboratively with sales and operations teams.
  • Strong attention to detail and ability to prioritize tasks effectively.

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