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Assistant Project Administrator Jobs (NOW HIRING)

C2AE

Project Administrator

Syracuse, NY · On-site

The primary role of the Project Administrator is to provide administrative support for project ... Technical Administrative Support (65%) * Assist Project Managers in the management of engineering ...

Yates Construction

Project Administrator

Canton, MS · On-site

The Project Administrator provides a high level of administrative support to the Project Manager aiding in the areas of project administration, human resources, and office management. Assist the ...

New

Amstar, Inc

Project Administrator

San Antonio, TX · On-site

$21.64 - $26.44/hr

Project Administrator Company : Amstar, Inc. Location : San Antonio, Texas About Us : Amstar, Inc ... Project Accounting: * Assist in the timely preparation and execution of accounts receivable to the ...

Yates Construction

Project Administrator

Canton, MS · On-site

The Project Administrator provides a high level of administrative support to the Project Manager aiding in the areas of project administration, human resources, and office management. Assist the ...

IET

Project Administrator

Hollywood, MD

Review AR Billing Packages * Assist with the data entry on all Project Logs * Daily Reports: Review ... Other Admin duties to support the Project Engineers and Project Managers

IET Corp

Project Administrator

Hollywood, MD · On-site

Review AR Billing Packages * Assist with the data entry on all Project Logs * Daily Reports: Review ... Other Admin duties to support the Project Engineers and Project Managers

IET Corporation

Project Administrator

Hollywood, MD · On-site

$15 - $20/hr

Review AR Billing Packages * Assist with the data entry on all Project Logs * Daily Reports: Review ... Other Admin duties to support the Project Engineers and Project Managers

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How much do assistant project administrator jobs pay per year?

As of Jul 10, 2026, the average yearly pay for assistant project administrator in the United States is $68,215.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,000.00 and $80,500.00 per year, depending on experience, location, and employer.

What are some typical challenges an Assistant Project Administrator might face when supporting multiple projects simultaneously?

Assistant Project Administrators often juggle responsibilities across several projects, which can make prioritizing tasks and managing time effectively a challenge. Balancing the needs of different project managers, keeping track of varied deadlines, and ensuring that documentation is accurate and up to date are common hurdles. Strong organizational skills and clear communication with both team members and stakeholders are essential to successfully navigate these demands. Proactively seeking clarification and regularly updating project tracking tools can greatly help in staying on top of multiple assignments.

What are the key skills and qualifications needed to thrive as an Assistant Project Administrator, and why are they important?

To thrive as an Assistant Project Administrator, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheet tools, and sometimes certifications like CAPM are typically required. Excellent communication, time management, and problem-solving abilities set outstanding candidates apart. These skills and qualities are crucial for ensuring smooth project coordination, timely task completion, and effective support for project managers.

What are Assistant Project Administrators?

Assistant Project Administrators are professionals who support project managers and teams by handling administrative tasks related to project planning, coordination, and execution. They help maintain project documentation, monitor timelines, prepare reports, and facilitate communication among team members. Their role is crucial in ensuring projects run smoothly and stay on schedule, providing organizational support and handling logistical details. Assistant Project Administrators often work in various industries, including construction, IT, healthcare, and more.
What cities are hiring for Assistant Project Administrator jobs? Cities with the most Assistant Project Administrator job openings:
What are the most commonly searched types of Project Administrator jobs? The most popular types of Project Administrator jobs are:
What states have the most Assistant Project Administrator jobs? States with the most job openings for Assistant Project Administrator jobs include:
Assistant Project Administrator jobs near you
Infographic showing various Assistant Project Administrator job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 85% Full Time, 11% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $68,215 per year, or $32.8 per hour.
Project Administrator- Albany, NY

Project Administrator- Albany, NY

Consigli Construction

Albany, NY • On-site

Full-time

Re-posted yesterday

Job description

Employment Type:   Full-Time 

FSLA:  Salary/Exempt 

Division: Project Management 

Department: Project Management 

Reports to:  Senior Project Administrator / Project Executive 

Supervisory Duties: No 

The Project Administrator will serve as a well-rounded resource for multiple project teams, providing information and support on processes and procedures, and to help to keep the team organized. 

Responsibilities / Essential Functions 
  • Set up and management of Project Management website (Procore). 
  • Aid in Owner, Architect, and Subcontractor setup within Procore and Timberline. 
  • Upload all project-related documents including drawings and specifications, order drawing sets and specifications books through a reprographics company upon request. 
  • Create document logs for contracts. 
  • Assist project team with submittal and material delivery log upload and updates, dunning letters. 
  • Subcontractor change order processing and tracking. 
  • Assist with subcontractor insurance tracking. 
  • Finalize Owner contracts and Owner change orders through AIA software. 
  • Distribute Raving Fans surveys to clients and executives. 
  • Support with receiving/organizing closeout documentation and submitting to client. 
  • Review and submit expense reports for Project Management and Project Services Group personnel. 
  • Track certified payroll. 
  • Site office/trailer setup, order office supplies, shipping labels upon request. 
  • Provide assistance with conference call setup, notification, calendar events. 
  • Aid in meeting and event preparation, scheduling, and meeting minutes. 
  • General administrative support of project team members. 
Key Skills 
  • Outstanding attention to detail and an ability to prioritize and work on multiple tasks.  
  • Proactive, self-motivated, innovative, collaborative, problem solver.  
  • Proven ability to excel in a fast-paced environment.  
  • Strong team player with a positive attitude.  
  • Strong written and oral communication skills.
Required Experience
  • A bachelor's degree in a relevant field.  
  • Proficient in Timberline PM software.  
  • Proficient in Procore, or similar program.  
  • Proficient in DocuSign.  
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, etc.)

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