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Assistant Project Administrator Jobs (NOW HIRING)

C2AE

Project Administrator

Syracuse, NY · On-site

The primary role of the Project Administrator is to provide administrative support for project ... Technical Administrative Support (65%) * Assist Project Managers in the management of engineering ...

Walker Warner

Project Administrator

San Francisco, CA · On-site

$40 - $45/hr

Firm Description - Project Administrator Walker Warner is an award-winning San Francisco firm with ... Maintain and update project and firm data; assist in general project knowledge management and ...

SCS Engineers

Project Administrator

Bedford, TX · On-site

$28 - $30/hr

The Project Administrator will assist with office-related projects, business development, and other indirect tasks. You will facilitate operational activities and work with individuals in other ...

Amstar, Inc

Project Administrator

San Antonio, TX · On-site

$21.64 - $26.44/hr

Project Administrator Company : Amstar, Inc. Location : San Antonio, Texas About Us : Amstar, Inc ... Project Accounting: * Assist in the timely preparation and execution of accounts receivable to the ...

HDR

Federal Project Administrator

Charlotte, NC

... Assist Project Managers with project setup, coordination, and ongoing administrative needs Support development and maintenance of project work plans, staffing metrics, and status tracking Generate ...

ITG Communications

Project Administrator

Kingston, NH · On-site

The Project Administrator, Construction provides critical administrative and operational support to ... and completeness * *Assist in monitoring project progress and maintaining up-to-date project ...

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$68.2K

$136.5K

How much do assistant project administrator jobs pay per year?

As of Jun 14, 2026, the average yearly pay for assistant project administrator in the United States is $68,215.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,000.00 and $80,500.00 per year, depending on experience, location, and employer.

What are some typical challenges an Assistant Project Administrator might face when supporting multiple projects simultaneously?

Assistant Project Administrators often juggle responsibilities across several projects, which can make prioritizing tasks and managing time effectively a challenge. Balancing the needs of different project managers, keeping track of varied deadlines, and ensuring that documentation is accurate and up to date are common hurdles. Strong organizational skills and clear communication with both team members and stakeholders are essential to successfully navigate these demands. Proactively seeking clarification and regularly updating project tracking tools can greatly help in staying on top of multiple assignments.

Is assistant project manager an entry level job?

An assistant project manager role is often considered an entry-level or early-career position in project management, typically requiring some related experience or a relevant certification like CAPM. It involves supporting project managers with planning, coordination, and communication tasks, and may serve as a stepping stone to a full project manager role.

What qualifications do I need to be a project administrator?

To be a project administrator, candidates typically need a high school diploma or equivalent, with many roles preferring a bachelor's degree in business, management, or a related field. Strong organizational, communication, and computer skills, along with experience in project management tools like Microsoft Office or project management software, are often required. Certifications such as CAPM or PMP can enhance prospects but are not always mandatory.

What does a project admin assistant do?

A project admin assistant supports project managers by handling administrative tasks such as scheduling meetings, preparing reports, maintaining project documentation, and coordinating communication among team members. They often use project management software and require strong organizational skills to ensure project activities run smoothly and deadlines are met.

What are the key skills and qualifications needed to thrive as an Assistant Project Administrator, and why are they important?

To thrive as an Assistant Project Administrator, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheet tools, and sometimes certifications like CAPM are typically required. Excellent communication, time management, and problem-solving abilities set outstanding candidates apart. These skills and qualities are crucial for ensuring smooth project coordination, timely task completion, and effective support for project managers.

What is the average salary for a project admin?

The average salary for an assistant project administrator typically ranges from $45,000 to $65,000 per year, depending on experience, location, and industry. Entry-level roles may start lower, while experienced professionals with certifications can earn higher salaries. Skills in project management tools and strong organizational abilities are often valued in this role.

What are Assistant Project Administrators?

Assistant Project Administrators are professionals who support project managers and teams by handling administrative tasks related to project planning, coordination, and execution. They help maintain project documentation, monitor timelines, prepare reports, and facilitate communication among team members. Their role is crucial in ensuring projects run smoothly and stay on schedule, providing organizational support and handling logistical details. Assistant Project Administrators often work in various industries, including construction, IT, healthcare, and more.
What cities are hiring for Assistant Project Administrator jobs? Cities with the most Assistant Project Administrator job openings:
What are the most commonly searched types of Project Administrator jobs? The most popular types of Project Administrator jobs are:
What states have the most Assistant Project Administrator jobs? States with the most job openings for Assistant Project Administrator jobs include:
Assistant Project Administrator jobs near you
Infographic showing various Assistant Project Administrator job openings in the United States as of June 2026, with employment types broken down into 2% Internship, 2% As Needed, 52% Full Time, 42% Part Time, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $68,215 per year, or $32.8 per hour.
CEI Project Administrator/Project Engineer

CEI Project Administrator/Project Engineer

CHA Consulting, Inc.

Miami, FL • Hybrid

$115K - $130K/yr

Full-time

Posted 9 days ago

Job description

Step Into Construction Leadership as a CEI Project Administrator/Project Engineer –Drive Quality & Innovation

Are you prepared to guide complex infrastructure projects from the ground up? Do you bring the steady expertise needed to ensure every element is built to the highest standard?

CHA Consulting, Inc. is seeking a CEI Project Administrator/Project Engineer to join our Construction Inspection Team at a client site in Central Florida in Districts 1, 4, or 6, where you will be instrumental in directing inspection activities for major and complex infrastructure projects. This is your opportunity to collaborate with top-tier professionals, take the lead on transformative project elements, and help deliver the critical infrastructure that powers communities every single day.

CHA believes our employees should have the time and flexibility to balance work and personal commitments. We offer most employees the option of a hybrid schedule with a work week that includes both office and work from home days.


  • Maintain precise records of plans, documents, and submittals in line with FDOT guidelines
  • Coordinate between owners, contractors, and inspection staff to keep everyone aligned
  • Review daily inspection reports and quantity computations for accuracy and compliance
  • Review and distribute contractor submittals to ensure they meet contract requirements
  • Track contract progress, maintain project tracking logs, prepare monthly progress estimates, build and maintain the final estimate package
  • Assign tasks to inspectors and support all phases of project execution
  • Ensure all activities align with FDOT policies and the Construction Project Administration Manual (CPAM)

  • Bachelor’s degree in engineering or related field & Minimum of 4 years of engineering experience in relevant transportation projects OR HS Diploma or equivalent and 8 years of engineering experience in relevant transportation projects
  • Prior experience as Project Administrator, Assistant Project Administrator or Contract Support Specialist in relevant transportation projects required
  • Valid driver’s license required
  • Ability to navigate active construction sites
  • Strong oral and written communication skills
  • Proficiency in interpreting client contracts and enforcing standards
  • CTQP Final Estimates Level II, FDOT Advanced MOT, and/or CTQP Quality Control Manager credentials preferred

  • Gain exposure to diverse fieldwork, technical challenges, and handson problemsolving on active job sites
  • Enjoy a flexible work environment with opportunities for local and occasional travel
  • Be part of a team dedicated to enhancing transportation infrastructure—roads, bridges, railways, and more—across the nation

Curious about the impactful work our Construction Inspection team is doing? Discover our innovative projects and commitment to sustainable solutions by visiting: chasolutions.com/solutions/transportation/.


$115,000 - $130,000

Salary is based on a variety of factors, including, but not limited to, qualifications, experience, education, licenses, specialty, training, and fair market evaluation based on industry standards. 


At CHA, we work every day to create solutions, help people, and improve our world, committed to creating and fostering excellence in our diverse and highly talented teams. Our teams continually strive to find better ways – always searching, never settling – to achieve extraordinary results. Our values around hiring, training, and community engagement reflect a company culture that is inclusive and forward leaning, always pushing the limits of what is possible.

We as an organization celebrate the values of inclusion and equality, and advocate for the full participation of all people in an environment free of discrimination. To support these values, we invite all qualified applicants to be considered for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability, protected veteran status, or any other characteristic protected by law.

#LI-Hybrid #LI-LH1

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