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Assistant Project Administrator Jobs in California

Essel

Project Administrator

Los Gatos, CA

The Project Administrator will be responsible for providing administrative support to ensure the smooth operation of projects. This role requires excellent organizational skills, attention to detail ...

Essel

Project Administrator

Los Gatos, CA · On-site

The Project Administrator will be responsible for providing administrative support to ensure the ... Duties: - Assist in the coordination and management of project activities - Prepare and distribute ...

Essel

Project Administrator

Los Gatos, CA · On-site

The Project Administrator will be responsible for providing administrative support to ensure the ... Duties: - Assist in the coordination and management of project activities - Prepare and distribute ...

Northland Controls

Project Administrator

San Lorenzo, CA · On-site

$3.0K - $5.0K/mo

... * Assist in monitoring the project progress and respond to issues as they arise. * Act as a point ... Two years of proven work experience as a Project Administrator or similar administrative support ...

Northland Controls

Project Administrator

San Lorenzo, CA · On-site

... * Assist in monitoring the project progress and respond to issues as they arise. * Act as a point ... Two years of proven work experience as a Project Administrator or similar administrative support ...

Collabera

Project Administrator

La Palma, CA · On-site

Project Administrator Location : La Palma, CA 90623 Urgent Fill by the client !!! This role ... High School Diploma/GED 4 years experience as an Administrative Assistant with client facing and ...

Aston Carter

Project Administrator

Modesto, CA · On-site

$25 - $28/hr

The administrator serves as a key liaison between the office and the field, providing comprehensive ... Monitor project schedules and assist in keeping deliverables on track by following up on milestones ...

Aston Carter

Project Administrator

Modesto, CA · On-site

$25/hr

The administrator serves as a key liaison between the office and the field, providing comprehensive ... Monitor project schedules and assist in keeping deliverables on track by following up on milestones ...

BEI Construction

Project Administrator

Alameda, CA · On-site

Salary: $30 per hour to $36 per hour BEI Construction is seeking a Project Administrator to support ... Responsibilities & Duties * Assist with project timekeeping * Create and maintain project files ...

BEI Construction, Inc.

Project Administrator

Alameda, CA · On-site

$30 - $36/hr

BEI Construction is seeking a Project Administrator to support our low voltage division. This ... Responsibilities & Duties * Assist with project timekeeping * Create and maintain project files ...

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Assistant Project Administrator information

What are some typical challenges an Assistant Project Administrator might face when supporting multiple projects simultaneously?

Assistant Project Administrators often juggle responsibilities across several projects, which can make prioritizing tasks and managing time effectively a challenge. Balancing the needs of different project managers, keeping track of varied deadlines, and ensuring that documentation is accurate and up to date are common hurdles. Strong organizational skills and clear communication with both team members and stakeholders are essential to successfully navigate these demands. Proactively seeking clarification and regularly updating project tracking tools can greatly help in staying on top of multiple assignments.

What are the key skills and qualifications needed to thrive as an Assistant Project Administrator, and why are they important?

To thrive as an Assistant Project Administrator, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheet tools, and sometimes certifications like CAPM are typically required. Excellent communication, time management, and problem-solving abilities set outstanding candidates apart. These skills and qualities are crucial for ensuring smooth project coordination, timely task completion, and effective support for project managers.

What are Assistant Project Administrators?

Assistant Project Administrators are professionals who support project managers and teams by handling administrative tasks related to project planning, coordination, and execution. They help maintain project documentation, monitor timelines, prepare reports, and facilitate communication among team members. Their role is crucial in ensuring projects run smoothly and stay on schedule, providing organizational support and handling logistical details. Assistant Project Administrators often work in various industries, including construction, IT, healthcare, and more.
What are the most commonly searched types of Project Administrator jobs in California? The most popular types of Project Administrator jobs in California are:
What cities in California are hiring for Assistant Project Administrator jobs? Cities in California with the most Assistant Project Administrator job openings:
Assistant Project Administrator jobs near you
Infographic showing various Assistant Project Administrator job openings in California as of July 2026, with employment types broken down into 1% As Needed, 84% Full Time, 11% Part Time, 1% Temporary, and 3% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Senior Project Administrator - 089QE

Quartus Engineering

San Diego, CA • Hybrid

$34 - $56/hr

Full-time

Medical, Dental, Vision, Retirement

Posted 23 days ago

Job description

About Quartus

Quartus Engineering Incorporated (www.quartus.com) is a leading provider of engineering services and integrated hardware solutions for a wide range of clients and industries. We employ advanced computer-aided engineering tools in the areas of optics, structural, thermal, and coupled analyses. We couple our engineering analysis capabilities with design, prototype, integration and test capabilities to create solutions for our clients that are of extraordinary value.

 What will you do?

As a Senior Project Administrator, you will play a key role in keeping projects running smoothly from setup through closeout, partnering with project leaders to deliver accurate, timely administrative support. You'll help drive project success by managing project data, contracts, invoicing, documentation, and proposals while ensuring operational excellence every step of the way.

Essential Job Functions:
  • Responsible for supporting the engineering team in the successful completion of projects
  • Create invoices and/or ensuring invoicing is completed
  • Set up projects in the company ERP system, including work break down structure defined by the project leader
  • Assist with creating project plans
  • Tracking project budgets, using health trackers, internal tools, etc.
  • Assist project leaders with managing hardware project Bill of Materials, including interfacing with purchasing on material buys, tracking project inventory, managing reordering consumed materials, monitoring material expiration dates
  • Generate budget and schedule reports, for internal use and for clients
  • Use time management and organizational skills to help the team stay on track
  • Assist project leaders with scheduling and managing meetings
  • Coordinate with finance team
  • Provide support as needed for client management and reviews
  • Provide budget and schedule reports
  • Work with the engineering team to update project planning and budgets
  • Participate in Quartus internal process administration
Location

Position is based in San Diego with a hybrid schedule.*

*The hybrid work arrangement is subject to change based on business needs including but not limited to training, performance, or other operational requirements. Any physical location change may impact future employment.

What are we looking for?
  • Bachelor’s Degree in Accounting, Finance, Business or related discipline and a minimum of 2 years of experience in project/program scheduling, planning, and control, supporting full-cycle projects
  • Advanced Excel skills required, including data analysis, formulas, and reporting
  • Experience with SAP Business ByDesign or similar ERP/project management systems is a plus
  • Strong analytical skills with the ability to collect, interpret, and present accurate financial and schedule data in a fast-paced environment
  • Able to manage personal workload, prioritize multiple projects, and meet deadlines independently
  • Effective written and verbal communication skills supporting collaboration across internal and external teams
  • Positive, team-oriented mindset with a commitment to accuracy, quality, and continuous improvement
  • Ability to follow direction, adhere to procedures, and produce consistent, high quality work outputs
  • Strong time management and organizational skills for supporting multiple concurrent projects
  • Must be a US Person (US Citizen or US Permanent Resident)
Compensation and Benefits

Senior Project Administrator pay range: $34/hour - $56/hour*

*This range represents base pay. In addition, you may be eligible for additional benefits and compensation.

Referral eligibility: Tier 1

Quartus is an equal opportunity employer and we are committed to employing a diverse workforce, including, but not limited to, minorities, women, individuals with disabilities, and protected veterans. Quartus provides comprehensive benefits including competitive salary, discretionary performance-based bonus, employee stock ownership plan, medical, dental, vision, and 401k plan with company match.

Employment Type: FULL_TIME

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