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Associate Project Administrator Jobs in California

FirstService Residential

Project Administrator

Oakland, CA · On-site

$30 - $35/hr

Associates or bachelor's degree in Construction Management, Business Administration, Communications ... The Project Administrator should also have experience in writing Standard Operating Procedures ...

Tomorrow Water

Associate Project Manager

Anaheim, CA · On-site

Work with Engineering, Designers, Construction Managers, and the Admin Team on project-related ... Associate (3+ Years) Travel: Work takes place in a combination of office settings and construction ...

Tomorrow Water

Associate Project Manager

Anaheim, CA · On-site

... Admin Team on project-related tasks. • Track and negotiate change orders. • Submit RFIs and ... Associate (3+ Years) Travel: Work takes place in a combination of office settings and construction ...

Tomorrow Water

Associate Project Manager

Anaheim, CA · On-site

Work with Engineering, Designers, Construction Managers, and the Admin Team on project-related ... Associate (3+ Years) Travel: Work takes place in a combination of office settings and construction ...

KabaFusion

RCM Project Administrator

Cerritos, CA · On-site

$25 - $30/hr

... project evaluations. 6. Provide administrative support for revenue cycle management efforts ... High school diploma or equivalent; associate's degree preferred. Experience * Minimum of one (1) ...

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Associate Project Administrator information

What does an associate project administrator do?

An Associate Project Administrator supports project managers and teams by handling administrative tasks such as scheduling meetings, maintaining project documentation, tracking project progress, and assisting with budget and resource management. They facilitate communication among team members and stakeholders, help ensure deadlines are met, and contribute to the overall organization and efficiency of projects. This entry-level role is a great way to gain experience in project management and develop skills in coordination, problem-solving, and communication.

What are the key skills and qualifications needed to thrive as an associate project administrator, and why are they important?

To thrive as an Associate Project Administrator, you need strong organizational skills, attention to detail, and a solid understanding of project management principles, often supported by a bachelor's degree in business or a related field. Familiarity with project management software such as Microsoft Project, Asana, or Smartsheet, and sometimes a CAPM certification, is typically required. Excellent communication, problem-solving, and time management abilities are crucial soft skills for effectively coordinating tasks and supporting teams. These competencies are essential for ensuring projects run smoothly, deadlines are met, and stakeholders remain informed and engaged.

What are some common challenges an associate project administrator may face when managing multiple projects simultaneously?

As an Associate Project Administrator, balancing multiple projects often involves coordinating competing deadlines, managing diverse stakeholder expectations, and maintaining accurate documentation for each assignment. Staying organized and prioritizing tasks is essential, as project timelines may shift and urgent issues can arise unexpectedly. Collaborating effectively with project managers and team members helps ensure that communication remains clear and that project goals are consistently met.

What is the difference between Associate Project Administrator vs Project Coordinator?

AspectAssociate Project AdministratorProject Coordinator
CredentialsTypically requires an associate degree or relevant certificationOften requires a bachelor's degree or related experience
Work EnvironmentOffice setting, supporting project teamsOffice environment, coordinating project activities
Employer & Industry UsageCommon in construction, IT, and engineering firmsWidely used across industries like marketing, construction, and tech
Search & Comparison IntentOften searched by entry-level professionals or those seeking support rolesCompared for roles involving project support and coordination

The Associate Project Administrator typically supports project teams with administrative tasks and requires relevant certifications or an associate degree. In contrast, a Project Coordinator often has a broader role in managing project schedules and communication, usually requiring a bachelor's degree. Both roles are vital in project management but differ in scope and experience level.

What are the most commonly searched types of Project Administrator jobs in California?

The most popular types of Project Administrator jobs in California are:

What cities in California are hiring for Associate Project Administrator jobs?

Cities in California with the most Associate Project Administrator job openings:

Associate Project Administrator jobs near you
Infographic showing various Associate Project Administrator job openings in California as of August 2026, with employment types broken down into 1% As Needed, 66% Full Time, 29% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Project Administrator

Costa Mesa, CA • On-site

Howard Building Corporation
Construction • 51 - 200 employees
Learn more about Howard Building Corporationexternal

$30 - $45/hr

Full-time

Posted 27 days ago

Job description

Job Type
Full-time
Description
JOB DESCRIPTION
Assist Project Manager with a variety of tasks related to the management of construction related documents and coordination between subcontractors, clients, field and office.This is a non-exempt position as defined by the Fair Labor Standards Act and subject to overtime.
ROUTINE DUTIES & RESPONSIBILITIES
  1. Issue and track invitations to bid.
  2. Management and distribution of bid-related documents.
  3. Assist in preparation of proposals and bids.
  4. Prepare and distribute AIA and related owner contracts.
  5. Prepare and distribute job set-up documents.
  6. Prepare and distribute preliminary notices and related documents.
  7. Request and review subcontractor insurance and contractor's licenses.
  8. Issue and track subcontracts/subcontract change orders and purchase orders.
  9. Prepare and distribute meeting minutes.
  10. Prepare and track Owner Change Orders and update budget reports.
  11. Prepare and track owner billings.
  12. Review and process subcontractor billings.
  13. Filing of project documents such as conditional and unconditional lien releases.
  14. Project Closeout Manual creation and submission.

WORKING CONDITIONS & PHYSICAL DEMANDS
  1. The Project Adminstrator may routinely sit or stand for long periods of time performing normal duties and/or interacting with coworkers and clients at meetings and events.
  2. The Project Adminstrator may routinely lift and/or carry moderately heavy objects, and work on repetitive tasks in front of a computer screen, which may strain the eyes of certain individuals, cause chronic joint discomfort, and related issues. Care should be taken to avoid back injuries, eye strain, headaches, fatigue, carpal tunnel, and related syndromes.

Requirements
MINIMUM QUALIFICATIONS AND/OR EQUIVALENTS
  1. At least three (3) years experience as a Project Administrator, Project Coordinator or similar role. Construction background and familiarity with AIA documents preferred. Accounting, billing/ invoicing experience a plus.
  2. A high school diploma or equivalent is required. An Associate's degree or some college credit in a related field is preferred.
  3. Ability to communicate both verbally and in writing in a professional manner.
  4. Good judgement and ability to follow instructions and procedures.
  5. Familiarity with plans and project specifications.
  6. Working knowledge of Microsoft Excel, Outlook, Word, Adobe, and similar office software.
  7. Procore or similar project management software experience preferred.
  8. Attentive to detail, accurate and well organized.

Privacy Statement
Most of the information we collect is information provided directly by you and includes information submitted by you through forms or links on the site, emails or other electronic messages, and the job application portal - a list of the information we collect and purpose for collection can be found at the following link: https://www.howardbuilding.com/
We do not sell, trade or otherwise transfer your personally identifiable information to third parties except that some information may be processed or stored by third party service providers who are contractually obligated to only use such information for purposes of carrying out their contractual obligations in support of our business functions.
Equal Opportunity
Howard Building Corporation is an Equal Opportunity Employer. We recruit, hire, train, and promote individuals without regard to race, religion, color, national origin, ancestry, age, sex, gender, marital status, gender identity, gender expression, sexual orientation, medical condition genetic information, disability, military status or protected veteran status or any other consideration made unlawful by federal, state or local laws, including the CA Fair Chance Act. HBC is an Equal Opportunity Employer in compliance with the California Fair Chance Act, the Los Angeles Fair Chance in Hiring Initiative, and all other applicable law. HBC does not use artificial intelligence in any aspect of the hiring process.
Salary Description
$30-$45/ hr DOE + Benefits incl ESOP

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