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Associate Project Administrator Jobs in California

Exchange Bank

System Administrator

Santa Rosa, CA

$38.85 - $53.45/hr

Attends project meetings, participate and communicate status, roadblocks, or delays with project ... Azure Administrator Associate, Comp TIA Network+ certification, Windows Server Hybrid Administrator ...

Exchange Bank

System Administrator

Santa Rosa, CA

$38.85 - $53.45/hr

Attends project meetings, participate and communicate status, roadblocks, or delays with project ... Azure Administrator Associate, Comp TIA Network+ certification, Windows Server Hybrid Administrator ...

Exchange Bank

System Administrator

Santa Rosa, CA · On-site

$38.85 - $53.45/hr

Attends project meetings, participate and communicate status, roadblocks, or delays with project ... Azure Administrator Associate, Comp TIA Network+ certification, Windows Server Hybrid Administrator ...

City of Palmdale

Associate Engineer

Palmdale, CA · On-site

$120K - $153K/yr

Associate Engineers possess the applicable educational and training background required for the ... assigned project. Administer a special program or work unit within the engineering division.

City of Palmdale, CA

Associate Engineer

Palmdale, CA · On-site

$120K - $153K/yr

Associate Engineers possess the applicable educational and training background required for the ... assigned project. * Administer a special program or work unit within the engineering division.

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All JobsAssociate Project Administrator JobsAssociate Project Administrator Jobs in California

Associate Project Administrator information

What is the difference between Associate Project Administrator vs Project Coordinator?

AspectAssociate Project AdministratorProject Coordinator
CredentialsTypically requires an associate degree or relevant certificationOften requires a bachelor's degree or related experience
Work EnvironmentOffice setting, supporting project teamsOffice environment, coordinating project activities
Employer & Industry UsageCommon in construction, IT, and engineering firmsWidely used across industries like marketing, construction, and tech
Search & Comparison IntentOften searched by entry-level professionals or those seeking support rolesCompared for roles involving project support and coordination

The Associate Project Administrator typically supports project teams with administrative tasks and requires relevant certifications or an associate degree. In contrast, a Project Coordinator often has a broader role in managing project schedules and communication, usually requiring a bachelor's degree. Both roles are vital in project management but differ in scope and experience level.

What are some common challenges an associate project administrator may face when managing multiple projects simultaneously?

As an Associate Project Administrator, balancing multiple projects often involves coordinating competing deadlines, managing diverse stakeholder expectations, and maintaining accurate documentation for each assignment. Staying organized and prioritizing tasks is essential, as project timelines may shift and urgent issues can arise unexpectedly. Collaborating effectively with project managers and team members helps ensure that communication remains clear and that project goals are consistently met.

What does an associate project administrator do?

An Associate Project Administrator supports project managers and teams by handling administrative tasks such as scheduling meetings, maintaining project documentation, tracking project progress, and assisting with budget and resource management. They facilitate communication among team members and stakeholders, help ensure deadlines are met, and contribute to the overall organization and efficiency of projects. This entry-level role is a great way to gain experience in project management and develop skills in coordination, problem-solving, and communication.

How much does an associate project administrator earn?

An associate project administrator typically earns between $45,000 and $65,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while those with specialized skills or certifications can earn higher salaries.

What are the 5 responsibilities of an associate project administrator?

An associate project administrator is responsible for supporting project coordination by preparing documentation, tracking project progress, scheduling meetings, communicating with team members, and maintaining project records. They often use project management tools and require strong organizational skills to ensure project tasks are completed on time. These responsibilities help facilitate smooth project execution and effective team collaboration.

What are the key skills and qualifications needed to thrive as an associate project administrator, and why are they important?

To thrive as an Associate Project Administrator, you need strong organizational skills, attention to detail, and a solid understanding of project management principles, often supported by a bachelor's degree in business or a related field. Familiarity with project management software such as Microsoft Project, Asana, or Smartsheet, and sometimes a CAPM certification, is typically required. Excellent communication, problem-solving, and time management abilities are crucial soft skills for effectively coordinating tasks and supporting teams. These competencies are essential for ensuring projects run smoothly, deadlines are met, and stakeholders remain informed and engaged.
What are the most commonly searched types of Project Administrator jobs in California? The most popular types of Project Administrator jobs in California are:
What cities in California are hiring for Associate Project Administrator jobs? Cities in California with the most Associate Project Administrator job openings:
Associate Project Administrator jobs near you
Infographic showing various Associate Project Administrator job openings in California as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 25% Part Time, 2% Temporary, and 1% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Associate Project Manager (Real Estate & Workplace Design)

Analogdevices

San Jose, CA • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 24 days ago

Job description

About Analog Devices

Analog Devices, Inc. (NASDAQ: ADI) is a global semiconductor leader that bridges the physical and digital worlds to enable breakthroughs at the Intelligent Edge. ADI combines analog, digital, AI, and software technologies into solutions that combat climate change, reliably connect humans and the world, and help drive advancements in automation and robotics, mobility, healthcare, energy and data centers. With revenue of more than $11 billion in FY25, ADI ensures today's innovators stay Ahead of What's Possible. Learn more at www.analog.comand on LinkedIn and X.

We are seeking a Construction Project Manager to join our Global Facilities team in San Jose, CA. This is a strategic, high-visibility role responsible for managing complex capital projects across ADI's global portfolio, including sites in the U.S., Europe, and Asia. The successful candidate will oversee all phases of project delivery, from early-stage programming and cost estimating through construction completion and close-out, while ensuring alignment with corporateobjectivesfor cost, schedule, quality, and safety.

Key Responsibilities

  • Global Project Delivery:Directly lead and manage construction projects across ADI's global portfolio, including offices, R&D labs, and cleanroom facilities.Maintain full ownership of scope, budget, schedule, and quality. Engage and coordinate external design firms, contractors, and consultants as execution partners while ensuring consistent standards, governance, and reporting across all regions.

  • Project Initiation & Planning: Develop project charters, define scope,objectives, and deliverables; conduct feasibility studies and risk assessments to support investment decisions.

  • Estimating & Budgeting: Prepare detailed cost estimates, ROI analyses, and budget forecasts; track expenditures and manage financial controls to ensure on-budget execution.

  • Design & Stakeholder Coordination: Collaborate with internal customers, IT, Security, EHS, and Facilities Design teams to translate user requirements into design solutions and construction documents.

  • Procurement & Contracts: Develop RFPs, evaluate bids, and negotiate contracts with design/build firms and general contractors; administer master construction agreements and project addenda.

  • Permitting & Compliance: Coordinatepermittingactivities and interface with governmental agencies to ensure compliance with all applicable codes and regulations.

  • Scheduling & Execution: Oversee project schedules, milestones, and deliverables; proactivelyidentifyrisks and implement mitigation strategies.

  • Change Management: Review and approve change orders, invoices, and progress payments, ensuring adherence to budget and scope.

  • Quality & Safety Oversight: Enforce ADI's safety, environmental, and quality standards throughout the project lifecycle.

  • Reporting & Communication: Provide regular updates to management on project status, financial performance, and risk exposure.

  • Close-Out & Turnover: Manage punch-list completion, as-built documentation, warranty collection, and final acceptance.

Required Qualifications

  • Bachelor's degree in Construction Management, Architecture, Civil Engineering, ora relatedfield.

  • Minimum 3 years of experience managing construction projects from conception through close-out.

  • Proven ability to develop, manage, and report budgets for large capital projects.

  • Strong understanding of construction estimating, scheduling, cost control, and risk management practices.

  • Comprehensive knowledge of building systems,architectural, structural, mechanical, electrical, plumbing, fire safety, and hazardous materials.

  • Proficiencyin MS Project, Excel, Word, PowerPoint, Procore, and Smartsheet.

  • Excellent communication and stakeholder management skills.

  • Ability tooperateeffectively in a global environment, balancing multiple timezonesand managing remote projects with minimal supervision.

  • Flexibility for collaboration with international teams (Asia /Europetime zones).

Preferred Qualifications

  • Proficiencyin AutoCAD and familiarity with LEED and international building codes.

  • Experience with industrial, laboratory, or semiconductor facilities.

  • PMP certification or equivalentproject-managementcredential.

  • Licensed Architect or Engineer in California.

Required Travel

Some (domestic and international travel may berequiredto support global projects and siteinitiatives).

For positions requiring access to technical data, Analog Devices, Inc. may have to obtain export licensing approval from the U.S. Department of Commerce - Bureau of Industry and Security and/or the U.S. Department of State - Directorate of Defense Trade Controls. As such, applicants for this position - except US Citizens, US Permanent Residents, and protected individuals as defined by 8 U.S.C. 1324b(a)(3) - may have to go through an export licensing review process.

Analog Devices is an equal opportunity employer. We foster a culture where everyone has an opportunity to succeed regardless of their race, color, religion, age, ancestry, national origin, social or ethnic origin, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, parental status, disability, medical condition, genetic information, military or veteran status, union membership, and political affiliation, or any other legally protected group.

EEO is the Law: Notice of Applicant Rights Under the Law.

Job Req Type: ExperiencedRequired Travel: Yes, 10% of the timeShift Type: 1st Shift/DaysThe expected wage range for a new hire into this position is $86,480 to $118,910.

  • Actual wage offered may vary depending on work location, experience, education, training, external market data, internal pay equity, or other bona fide factors.

  • This position qualifies for a discretionary performance-based bonus which is based on personal and company factors.

  • This position includes medical, vision and dental coverage, 401k, paid vacation, holidays, and sick time, and other benefits.

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