ZipRecruiter

Log In

2

Remote Project Administrator Jobs in California (NOW HIRING)

Secretariat Strategie LLC

Experience as a project administrator in the information technology, administrative, healthcare, engineering or construction sectors. * Technical background, with understanding or hands-on experience ...

LHH US

Windows System Administrator

Emeryville, CA · Remote

$50 - $65/hr

Remote (Preference for San Francisco Bay Area candidates) Duration: Minimum 1-Month Contract with ... This individual will inherit projects from existing administrators, drive implementations from ...

New

LHH US

Windows System Administrator

Emeryville, CA · Remote

$50 - $65/hr

Remote (Preference for San Francisco Bay Area candidates) Duration: Minimum 1-Month Contract with ... This individual will inherit projects from existing administrators, drive implementations from ...

New

Tax Alchemy

System Administrator

Irvine, CA · On-site +1

$85K - $110K/yr

Remote Compensation: $85,000 - $110,000 / year Description The System Administrator will build and ... This role will own project execution, process documentation, and customize automation tools to ...

New

Cypress HCM

OpenStack Administrator

Santa Clara, CA · Remote

Fully Remote * Duration: 3 months Job Overview * We are seeking an experienced OpenStack Administrator to join the IT Corps team for a special project. The successful candidate will be responsible ...

NEOGOV

Project Manager

El Segundo, CA · On-site +1

Remote Job Type: Full-Time Remote Employment: Remote Only Job Number: 00928 Department ... Guide client stakeholders-from IT admins to C-suite executives-through change management, driving ...

New

next page

Showing results 1-20

All JobsProject Administrator JobsRemote Project Administrator JobsRemote Project Administrator Jobs in California

Remote Project Administrator information

What is a Remote Project Administrator job?

A Remote Project Administrator supports project teams by managing schedules, coordinating tasks, and handling communication, all while working remotely. They ensure that project deadlines are met, documentation is maintained, and stakeholders stay informed. This role often requires proficiency in project management software, strong organizational skills, and effective communication. Remote Project Administrators collaborate with team members across different locations to keep projects on track and running smoothly.

What are the key skills and qualifications needed to thrive in the Remote Project Administrator position, and why are they important?

To thrive as a Remote Project Administrator, you need strong organizational skills, attention to detail, and experience in project coordination, often supported by a bachelor’s degree in business administration or a related field. Familiarity with project management software such as Asana, Trello, or Microsoft Project, as well as proficiency in virtual collaboration tools and cloud document platforms, is highly beneficial. Excellent communication, problem-solving abilities, and self-motivation are standout soft skills for this role. These skills are essential for efficiently managing project tasks, communicating with distributed teams, and ensuring project milestones are met on schedule in a remote work environment.

What are some common challenges faced by Remote Project Administrators and how can they be overcome?

Remote Project Administrators often face challenges related to coordinating teams across different time zones, ensuring clear communication, and keeping projects on track without in-person oversight. Overcoming these hurdles typically involves setting clear expectations, using reliable project management tools, and establishing regular check-ins to foster accountability. Effective documentation and proactive communication are also crucial to minimize misunderstandings. Developing strong digital collaboration habits can make remote project administration smooth and highly effective.

What are the most commonly searched types of Project Administrator jobs in California? The most popular types of Project Administrator jobs in California are:
What are popular job titles related to Remote Project Administrator jobs in California? For Remote Project Administrator jobs in California, the most frequently searched job titles are:
What job categories do people searching Remote Project Administrator jobs in California look for? The top searched job categories for Remote Project Administrator jobs in California are:
What cities in California are hiring for Remote Project Administrator jobs? Cities in California with the most Remote Project Administrator job openings:
Remote Project Administrator jobs near you
Infographic showing various Remote Project Administrator job openings in California as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% Remote job distribution.
Senior Project Administrator - 089QE

Senior Project Administrator - 089QE

Quartus Engineering

San Diego, CA • On-site, Remote

$34 - $56/hr

Full-time

Medical, Dental, Vision, Retirement

Posted 6 days ago

New

Job description

About Quartus
Quartus Engineering Incorporated (www.quartus.com) is a leading provider of engineering services and integrated hardware solutions for a wide range of clients and industries. We employ advanced computer-aided engineering tools in the areas of optics, structural, thermal, and coupled analyses. We couple our engineering analysis capabilities with design, prototype, integration and test capabilities to create solutions for our clients that are of extraordinary value.
What will you do?
As a Senior Project Administrator, you will play a key role in keeping projects running smoothly from setup through closeout, partnering with project leaders to deliver accurate, timely administrative support. You'll help drive project success by managing project data, contracts, invoicing, documentation, and proposals while ensuring operational excellence every step of the way.
Essential Job Functions:
  • Responsible for supporting the engineering team in the successful completion of projects
  • Create invoices and/or ensuring invoicing is completed
  • Set up projects in the company ERP system, including work break down structure defined by the project leader
  • Assist with creating project plans
  • Tracking project budgets, using health trackers, internal tools, etc.
  • Assist project leaders with managing hardware project Bill of Materials, including interfacing with purchasing on material buys, tracking project inventory, managing reordering consumed materials, monitoring material expiration dates
  • Generate budget and schedule reports, for internal use and for clients
  • Use time management and organizational skills to help the team stay on track
  • Assist project leaders with scheduling and managing meetings
  • Coordinate with finance team
  • Provide support as needed for client management and reviews
  • Provide budget and schedule reports
  • Work with the engineering team to update project planning and budgets
  • Participate in Quartus internal process administration

Location
Position is based in San Diego with a hybrid schedule.*
*The hybrid work arrangement is subject to change based on business needs including but not limited to training, performance, or other operational requirements. Any physical location change may impact future employment.
What are we looking for?
  • Bachelor's Degree in Accounting, Finance, Business or related discipline and a minimum of 2 years of experience in project/program scheduling, planning, and control, supporting full-cycle projects
  • Advanced Excel skills required, including data analysis, formulas, and reporting
  • Experience with SAP Business ByDesign or similar ERP/project management systems is a plus
  • Strong analytical skills with the ability to collect, interpret, and present accurate financial and schedule data in a fast-paced environment
  • Able to manage personal workload, prioritize multiple projects, and meet deadlines independently
  • Effective written and verbal communication skills supporting collaboration across internal and external teams
  • Positive, team-oriented mindset with a commitment to accuracy, quality, and continuous improvement
  • Ability to follow direction, adhere to procedures, and produce consistent, high quality work outputs
  • Strong time management and organizational skills for supporting multiple concurrent projects
  • Must be a US Person (US Citizen or US Permanent Resident)

Compensation and Benefits
Senior Project Administrator pay range: $34/hour - $56/hour*
*This range represents base pay. In addition, you may be eligible for additional benefits and compensation.
Referral eligibility: Tier 1
Quartus is an equal opportunity employer and we are committed to employing a diverse workforce, including, but not limited to, minorities, women, individuals with disabilities, and protected veterans. Quartus provides comprehensive benefits including competitive salary, discretionary performance-based bonus, employee stock ownership plan, medical, dental, vision, and 401k plan with company match.

Apply