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Associate Project Administrator Jobs in California

Morgan Stanley

Branch Administrator

Cupertino, CA · On-site

... projects and initiatives and ensuring back-up Administrator coverage * Administer other duties as delegated by the Market Management Team (Market Manager, Associate Market Manager, Market Business ...

Morgan Stanley

Branch Administrator

Cupertino, CA · On-site

... projects and initiatives and ensuring back-up Administrator coverage * Administer other duties as delegated by the Market Management Team (Market Manager, Associate Market Manager, Market Business ...

Ross Stores

Associate Systems Administrator

Dublin, CA · On-site

$70K - $101K/yr

As an experienced Associate Systems Administrator, this position will be responsible for ... Utilize SDLC processes to develop, present and track project activity, inclusive of presentations ...

Ross

Associate Systems Administrator

Dublin, CA · On-site

$70K - $101K/yr

As an experienced Associate Systems Administrator, this position will be responsible for ... project activity, inclusive of presentations to technical and management layer associates. • ...

Ross Stores

Associate Systems Administrator

Dublin, CA · On-site

$70K - $101K/yr

As an experienced Associate Systems Administrator, this position will be responsible for ... project activity, inclusive of presentations to technical and management layer associates. • ...

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Associate Project Administrator information

What is the difference between Associate Project Administrator vs Project Coordinator?

AspectAssociate Project AdministratorProject Coordinator
CredentialsTypically requires an associate degree or relevant certificationOften requires a bachelor's degree or related experience
Work EnvironmentOffice setting, supporting project teamsOffice environment, coordinating project activities
Employer & Industry UsageCommon in construction, IT, and engineering firmsWidely used across industries like marketing, construction, and tech
Search & Comparison IntentOften searched by entry-level professionals or those seeking support rolesCompared for roles involving project support and coordination

The Associate Project Administrator typically supports project teams with administrative tasks and requires relevant certifications or an associate degree. In contrast, a Project Coordinator often has a broader role in managing project schedules and communication, usually requiring a bachelor's degree. Both roles are vital in project management but differ in scope and experience level.

What are some common challenges an associate project administrator may face when managing multiple projects simultaneously?

As an Associate Project Administrator, balancing multiple projects often involves coordinating competing deadlines, managing diverse stakeholder expectations, and maintaining accurate documentation for each assignment. Staying organized and prioritizing tasks is essential, as project timelines may shift and urgent issues can arise unexpectedly. Collaborating effectively with project managers and team members helps ensure that communication remains clear and that project goals are consistently met.

What does an associate project administrator do?

An Associate Project Administrator supports project managers and teams by handling administrative tasks such as scheduling meetings, maintaining project documentation, tracking project progress, and assisting with budget and resource management. They facilitate communication among team members and stakeholders, help ensure deadlines are met, and contribute to the overall organization and efficiency of projects. This entry-level role is a great way to gain experience in project management and develop skills in coordination, problem-solving, and communication.

How much does an associate project administrator earn?

An associate project administrator typically earns between $45,000 and $65,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while those with specialized skills or certifications can earn higher salaries.

What are the 5 responsibilities of an associate project administrator?

An associate project administrator is responsible for supporting project coordination by preparing documentation, tracking project progress, scheduling meetings, communicating with team members, and maintaining project records. They often use project management tools and require strong organizational skills to ensure project tasks are completed on time. These responsibilities help facilitate smooth project execution and effective team collaboration.

What are the key skills and qualifications needed to thrive as an associate project administrator, and why are they important?

To thrive as an Associate Project Administrator, you need strong organizational skills, attention to detail, and a solid understanding of project management principles, often supported by a bachelor's degree in business or a related field. Familiarity with project management software such as Microsoft Project, Asana, or Smartsheet, and sometimes a CAPM certification, is typically required. Excellent communication, problem-solving, and time management abilities are crucial soft skills for effectively coordinating tasks and supporting teams. These competencies are essential for ensuring projects run smoothly, deadlines are met, and stakeholders remain informed and engaged.
What are the most commonly searched types of Project Administrator jobs in California? The most popular types of Project Administrator jobs in California are:
What cities in California are hiring for Associate Project Administrator jobs? Cities in California with the most Associate Project Administrator job openings:
Associate Project Administrator jobs near you
Infographic showing various Associate Project Administrator job openings in California as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 25% Part Time, 2% Temporary, and 1% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Associate Research Administrator

University of Southern California

Los Angeles, CA • On-site, Remote

$42 - $44/hr

Full-time

Medical, Retirement

Re-posted 29 days ago

University Of Southern California rating

8.4

Company rating: 8.4 out of 10

Based on 53 frontline employees who took The Breakroom Quiz

98th of 618 rated colleges and universities

Job description

It is an exciting time at USC. We are world-renowned for our innovative education, academic excellence and path-breaking research in a vibrant region exploding with potential. As part of a university that is on an upward trajectory, excellent development and advancement opportunities are possible here. Ultimately, you will support the university's expansive, humanity-centered mission: "The development of human beings and society as a whole through the cultivation and enrichment of the human mind and spirit."
The Dana and David Dornsife College of Letters, Arts and Sciences Research Office is seeking an Associate Research Administrator to join its team and support the department in managing its day-to-day contracts and grants administrative operations.
Essential responsibilities include:
  • Participates with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines.
  • Develops, prepares, and finalizes project budgets.
  • Reviews and approves expenditures.
  • Serves as primary liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments.
  • Collaborates with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled.
  • Develops and communicates reports supporting project status.
  • Participates in contract closeout process.
  • Understands, applies, and advises on university and government policies for projects.
  • Serves as a resource on subject area and overall technical resource to principal investigator and other university staff.
  • Participates in and contributes to process improvements.
  • Participates as a mentor and provides cross-training, as necessary.
  • Experience in creating and analyzing statistical reports.
  • Must be able to utilize computer technology to access data, maintain records and generate reports.
  • Requires strong interpersonal and communication skills (verbal and written), strong financial and accounting acumen, the ability to follow through with assigned tasks within established time frames and minimal supervision in a fast-paced environment, and exceptional focus on attention to detail and accuracy.
  • Must be skilled in using the Microsoft Office Suite (especially Excel), other internet applications (search engines, online portals), and similar software.
  • Broad knowledge of relevant research computer software (e.g., Microsoft Access, Outlook, SPSS, Visio, SunGard).
  • Competency in project management.
  • Applicant must ensure confidentiality when dealing with sensitive information, including but not limited to student, staff, or faculty files.

Preferred Qualifications:
  • Preferred Education: Bachelor's degree in Business (Accounting/Finance preferred) or combined experience/education as a substitute for minimum education.
  • Preferred experience: 4 years
  • Educational administrative experience is a plus.
  • Directly related contracts/grants administration experience.
  • Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
  • Ability to review a proposal or manage a project with an understanding of the overall scope and goal of each sponsored project.

Supervises: Level:
  • May lead other staff in related work duties.

Hourly range: The hourly rate range for this position is $42 - $44. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer alignment, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
Required Documents and Additional Information:
  • Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents. Applications without required documents will not be considered.
  • Job openings are posted for a minimum of (5) five business days. This job may be removed from posting boards and filled any time after the minimum posting period has ended, so please apply on the same business day if interested.
  • USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions after six months of employment; tuition benefits for staff and their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains, buses and free tram pick up services; discounts to sporting and other campus events.

Performs other related duties as assigned or requested. The University reserves the right to add or change duties at any time.
Minimum Education:
Bachelor's degree
Combined experience/education as substitute for minimum education
Minimum Experience:
3 years
Minimum Field of Expertise:
Basic knowledge of governmental regulations. Strong accounting skills. Competency in
project management. A Bachelor's Degree with broad knowledge of relevant research
computer software, e.g.: Microsoft Access, Word, Excel, PowerPoint; Outlook, SPSS,
Visio, and SunGard. Experience in creating and analyzing statistical reports. Must be able
to utilize computer technology to access data, maintain records and generate reports.
Proven oral and written communication skills to interact with other employees.
USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying.
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law.
  • Notice of Non-discrimination
  • Employment Equity
  • Read USC's Clery Act Annual Security Report
  • USC is a smoke-free environment
  • Digital Accessibility

If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser:
https://wd5.myworkday.com/usc/d/inst/1$9925/9925$143007.htmld

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About University of Southern California

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The University of Southern California (USC) is not a conventional company, but a private research university established in the heart of Los Angeles, CA, US. Founded in 1880, it's one of the oldest private research universities in California. USC operates in the education industry providing primary services of higher education, research, and community development. This prestigious institution offers a comprehensive array of undergraduate, graduate, and professional programs across various disciplines, including the humanities, social sciences, and STEM (Science, Technology, Engineering, and Mathematics). The University is guided by its commitment to foster creativity, innovation, leadership, and discovery through academic excellence.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Los Angeles , CA, US

Year founded

1880

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