ZipRecruiter

Log In

1

Assistant Project Administrator Jobs in California

HMC Architects

Project Administrator

Los Angeles, CA · On-site

$25.41 - $36.87/hr

Summary The Project Administrator provides comprehensive administrative and document control ... requirements. * Assist with staff training, mentorship, and implementation of project ...

HMC Architects

Project Administrator

Los Angeles, CA · On-site

$25.41 - $36.87/hr

Summary The Project Administrator provides comprehensive administrative and document control ... requirements. * Assist with staff training, mentorship, and implementation of project ...

Core Builders

Project Administrator

San Jose, CA · On-site

$80K - $95K/yr

Position Summary As the Project Administrator , you are responsible for document control management ... Preferably 2 - 5 years of experience in a Project or Administrative assistant role * High School ...

HMC Architects

Project Administrator

Los Angeles, CA · On-site

$25.41 - $36.87/hr

Summary The Project Administrator provides comprehensive administrative and document control ... requirements. * Assist with staff training, mentorship, and implementation of project ...

General Atomics

Project Administrator III

Poway, CA · On-site

$73K - $128K/yr

Will assist with root cause analysis and implementation of corrective action and preventative action for process and product related non-conformances. * Integrates and analyzes project plans to ...

KabaFusion

RCM Project Administrator

Cerritos, CA · On-site

$25 - $30/hr

... Assist in maintaining RCM policies, procedures, and training materials for compliance and ... project evaluations. 6. Provide administrative support for revenue cycle management efforts ...

General Atomics

Project Administrator III

Poway, CA · On-site

$73K - $128K/yr

The position may assist Program and Project managers in the preparation and delivery of deliverables, as well as organize and coordinate hosting of government stakeholders and customers. DUTIES AND ...

Cal Builders, Inc.

Be Seen First

Construction Administrator - Assistant Project Manager

Sacramento, CA · On-site

$25 - $35/hr

Our team is looking for a construction administrator or assistant project manager with experience and/or knowledge of the construction field and processes. The admin will work on managing all ...

previous pagenext page

Showing results 21-40

All JobsProject Administrator JobsAssistant Project Administrator JobsAssistant Project Administrator Jobs in California

Assistant Project Administrator information

What is an assistant project administrator?

Assistant Project Administrators are professionals who support project managers and teams by handling administrative tasks related to project planning, coordination, and execution. They help maintain project documentation, monitor timelines, prepare reports, and facilitate communication among team members. Their role is crucial in ensuring projects run smoothly and stay on schedule, providing organizational support and handling logistical details. Assistant Project Administrators often work in various industries, including construction, IT, healthcare, and more.

What are the key skills and qualifications needed to thrive as an assistant project administrator?

To thrive as an Assistant Project Administrator, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheet tools, and sometimes certifications like CAPM are typically required. Excellent communication, time management, and problem-solving abilities set outstanding candidates apart. These skills and qualities are crucial for ensuring smooth project coordination, timely task completion, and effective support for project managers.

What are some typical challenges an assistant project administrator might face when supporting multiple projects simultaneously?

Assistant Project Administrators often juggle responsibilities across several projects, which can make prioritizing tasks and managing time effectively a challenge. Balancing the needs of different project managers, keeping track of varied deadlines, and ensuring that documentation is accurate and up to date are common hurdles. Strong organizational skills and clear communication with both team members and stakeholders are essential to successfully navigate these demands. Proactively seeking clarification and regularly updating project tracking tools can greatly help in staying on top of multiple assignments.

What are the most commonly searched types of Project Administrator jobs in California?

The most popular types of Project Administrator jobs in California are:

What cities in California are hiring for Assistant Project Administrator jobs?

Cities in California with the most Assistant Project Administrator job openings:

Assistant Project Administrator jobs near you
Infographic showing various Assistant Project Administrator job openings in California as of August 2026, with employment types broken down into 90% Full Time, 7% Part Time, and 3% Contract. Highlights an 82% Physical, 5% Hybrid, and 13% Remote job distribution.

Project Administrator (Time/Travel)

JT4, LLC

Ridgecrest, CA • On-site

$85K - $100K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 21 days ago

Job description

JT4, LLC provides engineering and technical support to multiple western test ranges for the U.S. Air Force, Space Force, and Navy under the Joint Range Technical Services Contract, better known as J-Tech II. JT4 develops and maintains realistic, integrated test and training environments and prepares our nation's war-fighting aircraft, weapons systems, and aircrews for today's missions and tomorrow's global challenges.
JT4 China Lake is seeking an experienced Project Administrator (time/travel). This role is responsible for managing employee timesheets and coordinating business travel while ensuring accuracy and compliance with company policies. The Project Administrator (time/travel) supports employees by maintaining timekeeping records, processing documentation, and resolving travel related inquiries. This position requires strong organizational and communication skills, with the ability to manage multiple priorities.
**An ideal candidate will be eligible to receive an active Secret clearance**
**This position is located at China Lake and is not eligible for telework**
RANGE POSITION DESCRIPTION
  • Timesheet Administration: to include but not limited to weekly approvals, employee profile setup/management, reporting, timesheet review/correction/communication, financial data tracking/processing/reporting, analyze timesheet data for errors/trends/process improvement, perform quarterly and impromptu timesheet audits, plan for and execute timekeeping upgrades and projects, professional and strategic communications to ensure execution of timekeeping requirements, manage fiscal year-end requirements.
  • Travel Administration: to include but not limited to review, correct, approve requests and reports, track travel lifecycle, process financial tracking for travel costs, verify travel authorizations, analyze travel data for errors/trends/process improvement, plan for and execute travel upgrades and projects, professional and strategic communications to ensure execution of travel requirements.
  • Must possess excellent time management skills, meet deadlines for all reporting, record management/retention, training creation/presentation, provide both in-person and virtual support/training as needed.

JOB DUTIES - ESSENTIAL FUNCTIONS
Using basic knowledge of project management fundamentals, the incumbent individually leads relatively small projects of low to medium complexity supporting Company and customer requirements.
Employee will be responsible to perform the following functions/duties:
  • Assist Project and/or /Program Managers with the daily conduct of large project/program activities involving Project tasks including:
    • Make priority determinations
    • Develop, review, and approve project documentation
    • Maintain established project portfolio
    • Establish, execute and report on project budget
    • Manage project risk
    • Monitor/control and re-plan project
    • Provide project status through project/program reviews
    • Annotate lessons learned and archive project data
    • Administer Work Management System (WMS) activities through the use of identified scheduling tools
  • Follow company and Government processes and procedures as required maintaining accountability and responsibility for project schedule, budget, and requirements to deliver projects on time meeting required budget
  • May be required to recruit and hire appropriate technical personnel to ensure the accomplishment of project requirements
  • Use established policies, procedures, and subject matter knowledge to complete assignments of medium complexity that vary in nature and sequence
  • Performs other related Project assignments as requested.

REQUIREMENTS - EDUCATION, TECHNICAL, AND WORK EXPERIENCE
Must have a bachelor's or higher degree, or any combination of formal education, training and experience equivalent to six (6) years involvement in technically demanding program or project assignments.
In addition, a Project Lead I must possess the following qualifications:
  • Must demonstrate knowledge and skills in resource organization and allocation, planning and budgeting, continuous quality and process improvement, configuration management, setting and measurement of program goals
  • Must have good verbal and written communication skills
  • Must qualify for and maintain a government security clearance
  • Must possess a valid, state-issued driver's license.

SALARY
The expected salary range for this position is $85,946.00 to $100,946.00 annually.
Note: The salary range offered for this position is a good faith description of the expected salary range this role will pay. JT4, LLC considers factors such as (but not limited to) responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and business considerations when extending an offer.
BENEFITS
  • Medical, Dental, Vision Insurance
    • Benefits Active on Day 1
  • Life Insurance
  • Health Savings Accounts/FSA's
  • Disability Insurance
  • Paid Time Off
  • 401(k) Plan Options with Employer Match
    • JT4 will match 50% up to an 8% contribution
    • 100% Immediate Vesting
  • Tuition Reimbursement

OTHER RESPONSIBILITIES
Each employee must read, understand, and implement the general and specific operational, safety, quality, and environmental requirements of all plans, procedures, and policies pertaining to their job.
WORKING CONDITIONS
This position involves work typical of an office environment with no unusual hazards. There is occasional lifting to 20 pounds, constant sitting and use of a computer terminal, constant use of sight abilities while writing, reviewing, and editing documents, constant use of speech/hearing abilities for communication, and constant mental alertness. The incumbent must possess planning/organizing skills, be able to work under deadlines, and be able to work independently with minimal supervision. The incumbent must be able to work duty days in excess of eight hours and perform shift and weekend work to meet required schedule demands. This position may require travel.
DISCLAIMER
The above statements are intended to describe the general nature and level of work being performed by personnel assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of persons so classified.
Tasking is in support of a federal government contract that requires U.S. citizenship. Some jobs may require a candidate to be eligible for a government security clearance, state-issued driver's license or other licenses / certifications and the inability to obtain and maintain the required clearance, license or certification may affect an employee's ability to maintain employment.
SCC: JPM6, JABO33; A4CLR
JT4 logo

About JT4

Sourced by ZipRecruiter

JT4 provides engineering and technical support to multiple western test ranges for the U.S. Air Force and Navy under the Joint Range Technical Services Contract, better known as J-Tech II. We develop and maintain realistic integrated test and training environments, and prepare our nation's war-fighting aircraft, weapons systems, and aircrews for today's missions and tomorrow's global challenges.

Industry

Engineering professional services

Company size

1,001 - 5,000 Employees

Headquarters location

Las Vegas, NV, US

Year founded

2001

Social media

FacebookInstagram

View All JT4 Jobs

Apply