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Assistant Project Administrator Jobs in Phoenix, AZ

SCHUFF STEEL CO

Project Administrator

Phoenix, AZ · On-site

Project Administrators are responsible to assist Project Managers and Project Management Teams in coordinating the necessary activities to ensure the fulfillment of project requirements, job scope ...

Bechtel

CSU Admin

Chandler, AZ

$17.75 - $24.50/hr

When designated, acts as project administrator on a small project or study, or assistant project administrator on a larger project. Implements established administrative procedures for the project ...

Bechtel

CSU Admin

Chandler, AZ · On-site

$17.75 - $24.25/hr

When designated, acts as project administrator on a small project or study, or assistant project administrator on a larger project. Implements established administrative procedures for the project ...

Bechtel Global Corporation

CSU Admin

Chandler, AZ · On-site

$18.50 - $25.25/hr

When designated, acts as project administrator on a small project or study, or assistant project administrator on a larger project. Implements established administrative procedures for the project ...

Instrata

Project Management Administrator

Chandler, AZ · On-site

... Management Administrator to support our teams in delivering seamless, high-quality project ... Administrative Support: Assist Project Managers with scheduling, purchasing, and general project ...

RK Industries, LLC

Assistant Project Manager

Phoenix, AZ · On-site

$80K - $100K/yr

The Mechanical Assistant Project Manager plays a key supporting role in the successful execution of ... Administer contracts, buyout, documentation, meetings, billings, change conditions, labor ...

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Assistant Project Administrator information

See Phoenix, AZ salary details

$25.8K

$67.7K

$135.5K

How much do assistant project administrator jobs pay per year?

As of Sep 3, 2026, the average yearly pay for assistant project administrator in Phoenix, AZ is $67,731.00, according to ZipRecruiter salary data. Most workers in this role earn between $44,700.00 and $79,900.00 per year, depending on experience, location, and employer.

What is an assistant project administrator?

Assistant Project Administrators are professionals who support project managers and teams by handling administrative tasks related to project planning, coordination, and execution. They help maintain project documentation, monitor timelines, prepare reports, and facilitate communication among team members. Their role is crucial in ensuring projects run smoothly and stay on schedule, providing organizational support and handling logistical details. Assistant Project Administrators often work in various industries, including construction, IT, healthcare, and more.

What are the key skills and qualifications needed to thrive as an assistant project administrator?

To thrive as an Assistant Project Administrator, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheet tools, and sometimes certifications like CAPM are typically required. Excellent communication, time management, and problem-solving abilities set outstanding candidates apart. These skills and qualities are crucial for ensuring smooth project coordination, timely task completion, and effective support for project managers.

What are some typical challenges an assistant project administrator might face when supporting multiple projects simultaneously?

Assistant Project Administrators often juggle responsibilities across several projects, which can make prioritizing tasks and managing time effectively a challenge. Balancing the needs of different project managers, keeping track of varied deadlines, and ensuring that documentation is accurate and up to date are common hurdles. Strong organizational skills and clear communication with both team members and stakeholders are essential to successfully navigate these demands. Proactively seeking clarification and regularly updating project tracking tools can greatly help in staying on top of multiple assignments.

What are the most commonly searched types of Project Administrator jobs in Phoenix, AZ?

The most popular types of Project Administrator jobs in Phoenix, AZ are:

What cities near Phoenix, AZ are hiring for Assistant Project Administrator jobs?

Cities near Phoenix, AZ with the most Assistant Project Administrator job openings:

Assistant Project Administrator jobs near you
Infographic showing various Assistant Project Administrator job openings in Phoenix, AZ as of August 2026, with employment types broken down into 86% Full Time, 10% Part Time, and 4% Contract. Highlights an 86% Physical, 4% Hybrid, and 10% Remote job distribution, with an average salary of $67,731 per year, or $32.6 per hour.

Project Administrator

SCHUFF STEEL CO

Phoenix, AZ • On-site

Full-time

Re-posted 20 days ago

Schuff Steel rating

4.9

Company rating: 4.9 out of 10

Based on 9 frontline employees who took The Breakroom Quiz

Job description

Project Administrators are responsible to assist Project Managers and Project Management Teams in coordinating the necessary activities to ensure the fulfillment of project requirements, job scope and client contracts. Project Administrators are the backbone of the Project Team in the areas of organization and critical document flow. Schuff Project Administrators have worked on some of the unique and exciting projects in the United States. If you desire to learn and grow your career, please consider joining our growing Project Management Team.

Key Performance Objectives:

  • Complete AIA documents for customer billing on a monthly basis.
  • Creates and submits timely billings and necessary supporting documentation.
  • Monitors the status of invoices and payments in connection with Accounting Dept.
  • Coordinates subcontractor and vendor pay applications and related lien releases.
  • Provides necessary administrative support to the Project Management teams as related to documentation distribution, copying, filing and maintenance of necessary hard copy and electronic files.
  • Assists Contracts Department in the routing of contracts and change orders.
  • Prepare close-out documents as needed.
  • Arrange for travel reservations and temporary living accommodations for personnel.
  • Distribute necessary documents to appropriate personnel.
  • Send collection notices when needed and required.
  • Distribute preliminary notices for related projects.
  • Maintains documentation and file keeping for management and project records.
  • Process contracts and change orders accordingly.
  • Distribute and handle necessary bond information and consent of sureties.
  • Monitor and ensure that the company complies with all insurance requirements for each project. #LI-KF1

Work Experience

At least two (2) years of related experience in construction field supporting project management teams.

Education/Training

HS Diploma or equivalent.

Specialized Knowledge - Certificates & Licenses

In-depth knowledge of lien releases. Excellent time management, written communication and organizational skills.

Software & Technology

MS Windows 10; MS Office 365; MS Word, Excel, and Outlook; Contract Manager, Primavera Scheduling, Fabtrol and Tekla system.

Work Environment

Position may require frequent road travel as needed and required.A clean driving record will be required due to required road travel.Current and valid driver's license and proof of acceptable insurance is required.This position is generally indoors in a climate-controlled office.However, frequent trips to deliver/pick up materials and items are common. Reasonable accommodations will be made upon request for those who have disabilities that qualify under the American with Disabilities Act.

Our organization is committed to ensuring equal opportunity for all applicants. If you require reasonable accommodation to participate in the application or interview process, please contact our recruiting team at recruiting@dbmglobal.com.

Schuff Steel is an Equal Opportunity Employer.

Rated by ENR as a leading builder in America, please consider joining our elite organization today. Apply directly. No agencies

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