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Assistant Project Administrator Jobs in Virginia

SEG Inc

Project Administrator

Hamilton, VA · On-site

The Project Administrator works alongside SEG's Project Managers, Assistant Project Managers, and Project Administration Manager, providing administrative support while learning the processes and ...

SEG Inc.

Project Administrator

Hamilton, VA · On-site

The Project Administrator works alongside SEG's Project Managers, Assistant Project Managers, and Project Administration Manager, providing administrative support while learning the processes and ...

Miller Electric Company

Project Admin

Richmond, VA · On-site

$30 - $35/hr

The Project Administrator will work with the Project Managers and Assistant Project Managers to provide project support. Essential Duties & Responsibilities * Organize and maintain project billing ...

Miller Electric Company

Project Admin

Richmond, VA · On-site

$30 - $35/hr

The Project Administrator will work with the Project Managers and Assistant Project Managers to provide project support. Essential Duties & Responsibilities * Organize and maintain project billing ...

EMCOR Group Inc

Miller Electric Company

Richmond, VA · On-site

$30 - $35/hr

The Project Administrator will work with the Project Managers and Assistant Project Managers to provide project support. * Organize and maintain project billing records, including but not limited to ...

ECS Ltd

Project Administrator

Williamsburg, VA · On-site

$18 - $25/hr

Attend project meetings with senior staff and assist with resolutions to administrative problems * Communicate with client and external team members consistently. * Assist in managing project budgets ...

New

ECS Ltd

Project Administrator

Williamsburg, VA · On-site

$18 - $25/hr

Attend project meetings with senior staff and assist with resolutions to administrative problems * Communicate with client and external team members consistently. * Assist in managing project budgets ...

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Assistant Project Administrator information

What is an assistant project administrator?

Assistant Project Administrators are professionals who support project managers and teams by handling administrative tasks related to project planning, coordination, and execution. They help maintain project documentation, monitor timelines, prepare reports, and facilitate communication among team members. Their role is crucial in ensuring projects run smoothly and stay on schedule, providing organizational support and handling logistical details. Assistant Project Administrators often work in various industries, including construction, IT, healthcare, and more.

What are the key skills and qualifications needed to thrive as an assistant project administrator?

To thrive as an Assistant Project Administrator, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheet tools, and sometimes certifications like CAPM are typically required. Excellent communication, time management, and problem-solving abilities set outstanding candidates apart. These skills and qualities are crucial for ensuring smooth project coordination, timely task completion, and effective support for project managers.

What are some typical challenges an assistant project administrator might face when supporting multiple projects simultaneously?

Assistant Project Administrators often juggle responsibilities across several projects, which can make prioritizing tasks and managing time effectively a challenge. Balancing the needs of different project managers, keeping track of varied deadlines, and ensuring that documentation is accurate and up to date are common hurdles. Strong organizational skills and clear communication with both team members and stakeholders are essential to successfully navigate these demands. Proactively seeking clarification and regularly updating project tracking tools can greatly help in staying on top of multiple assignments.

What are the most commonly searched types of Project Administrator jobs in Virginia?

The most popular types of Project Administrator jobs in Virginia are:

What cities in Virginia are hiring for Assistant Project Administrator jobs?

Cities in Virginia with the most Assistant Project Administrator job openings:

Assistant Project Administrator jobs near you
Infographic showing various Assistant Project Administrator job openings in Virginia as of August 2026, with employment types broken down into 80% Full Time, 17% Part Time, and 3% Contract. Highlights an 82% Physical, 5% Hybrid, and 13% Remote job distribution.

Project Administrator

Hamilton, VA • On-site

SEG Inc
Non-Profits • 51 - 200 employees
Learn more about SEG Incexternal

Full-time

Posted 23 days ago

Job description

SEG is seeking a Project Administrator to join our team in Hamilton, Virginia.
This is an entry-level opportunity for a recent graduate or someone interested in beginning a career in the construction industry. Previous construction experience is not required-we are looking for someone who is organized, detail-oriented, eager to learn, and ready to grow.
The Project Administrator works alongside SEG's Project Managers, Assistant Project Managers, and Project Administration Manager, providing administrative support while learning the processes and documentation involved in managing federal construction projects.
What You'll Do
  • Maintain organized project files, records, correspondence, and documentation
  • Upload, organize, distribute, and track project documents in Procore
  • Assist with project logs and tracking outstanding documentation
  • Prepare meeting agendas, meeting minutes, and project correspondence
  • Collect and organize project closeout documentation
  • Collect and maintain required subcontractor and vendor documentation
  • Follow up with subcontractors and vendors for outstanding paperwork
  • Assist with government and contract compliance documentation
  • Support the Project Administration Manager with subcontract, purchase order, invoice, and change-order documentation
  • Organize drawings, specifications, submittals, RFIs, and other project records
  • Provide general administrative support to the Project Management team

What We're Looking For
  • Bachelor's degree in Business Administration, Construction Management, Communications, English, or a related field; equivalent education and relevant experience may be considered
  • Strong organizational skills and attention to detail
  • Ability to manage multiple priorities and deadlines
  • Strong written and verbal communication skills
  • Proficiency with Microsoft Word, Excel, and Outlook
  • Willingness to learn construction terminology, project documentation, and federal contracting requirements
  • Previous administrative or construction experience is a plus, but not required
  • Experience with Procore or other construction management software is a plus

What You'll Learn
This position is designed to provide hands-on exposure to the construction industry. You'll receive training on SEG's processes, Procore, construction documentation, subcontractor coordination, and federal contracting requirements while working directly with experienced members of our Project Management team.
About SEG
SEG is a small, growing construction company specializing in commercial, institutional, civil, and federal government construction. We work on projects throughout the DMV region for federal clients, including agencies such as GSA, NPS, and USACE.
As a smaller company, employees have the opportunity to work closely with experienced team members, learn different aspects of the business, and take on additional responsibility as their skills and experience grow.
Location: Hamilton, VA
Position: Full-Time, In Office
Experience Level: Entry Level

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