ZipRecruiter

Log In

1

Assistant Project Administrator Jobs in Virginia

Hourigan

Assistant Project Manager

Richmond, VA

$76K - $118K/yr

The Assistant Project Manager typically manages multiple projects at one time, usually in different ... Collaborate with Project Administrator and Project Manager in completion of close-out activities.

KONE

Project Administrator

Richmond, VA · On-site

$72K - $95K/yr

Are you ready to make your next career move to join our team and assist your local territory as our Project Administrator for KONE Richmond, VA? * Do you enjoy working in a fast-paced environment?

Commercial Construction Subcontractor

Be Seen First

Project Administrator

Mechanicsville, VA · On-site

$40K - $45K/yr

General Responsibilities The Project Administrator executes the core administrative workflows for ... * Assist with departmental projects and process improvements. * Perform other related duties as ...

New

next page

Showing results 1-20

All JobsProject Administrator JobsAssistant Project Administrator JobsAssistant Project Administrator Jobs in Virginia

Assistant Project Administrator information

What are some typical challenges an Assistant Project Administrator might face when supporting multiple projects simultaneously?

Assistant Project Administrators often juggle responsibilities across several projects, which can make prioritizing tasks and managing time effectively a challenge. Balancing the needs of different project managers, keeping track of varied deadlines, and ensuring that documentation is accurate and up to date are common hurdles. Strong organizational skills and clear communication with both team members and stakeholders are essential to successfully navigate these demands. Proactively seeking clarification and regularly updating project tracking tools can greatly help in staying on top of multiple assignments.

What are the key skills and qualifications needed to thrive as an Assistant Project Administrator, and why are they important?

To thrive as an Assistant Project Administrator, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheet tools, and sometimes certifications like CAPM are typically required. Excellent communication, time management, and problem-solving abilities set outstanding candidates apart. These skills and qualities are crucial for ensuring smooth project coordination, timely task completion, and effective support for project managers.

What are Assistant Project Administrators?

Assistant Project Administrators are professionals who support project managers and teams by handling administrative tasks related to project planning, coordination, and execution. They help maintain project documentation, monitor timelines, prepare reports, and facilitate communication among team members. Their role is crucial in ensuring projects run smoothly and stay on schedule, providing organizational support and handling logistical details. Assistant Project Administrators often work in various industries, including construction, IT, healthcare, and more.
What are the most commonly searched types of Project Administrator jobs in Virginia? The most popular types of Project Administrator jobs in Virginia are:
What cities in Virginia are hiring for Assistant Project Administrator jobs? Cities in Virginia with the most Assistant Project Administrator job openings:
Assistant Project Administrator jobs near you
Infographic showing various Assistant Project Administrator job openings in Virginia as of July 2026, with employment types broken down into 1% As Needed, 83% Full Time, 12% Part Time, 1% Temporary, and 3% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Executive Assistant/Project Administrator

Gaithersburg Cabinetry and Millwork Co Inc.

Warrenton, VA • On-site

Full-time

Posted 7 days ago

Job description

Description:

Position Summary

Gaithersburg Architectural Millwork is seeking a highly organized, detail-oriented Executive Assistant / Project Administrator to support company leadership and project teams in a fast-paced environment.

The ideal candidate is a proactive professional who thrives in a fast-paced construction and manufacturing environment, can manage multiple priorities, and possesses exceptional communication and organizational skills.

Key Responsibilities

  • Manage executive calendars, meetings, travel arrangements, and schedules.
  • Take meeting minutes and track action items to completion.
  • Provide administrative support along with project support.
  • Maintain project documents and correspondence.
  • Prepare and distribute project submittals with accuracy.

Qualifications

  • Experience in executive support, project coordination.
  • Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint,Teams).
  • Excellent written and verbal communication skills.
  • Strong organizational skills and attention to detail.
  • Ability to manage multiple priorities and meet deadlines.

Preferred

  • Experience in construction, architectural millwork, manufacturing, or related industries.
  • Familiarity with project management software such as Procore, Bluebeam, or similar platforms.
  • Experience in the construction industry is a plus.

Key Competencies

  • Organization and Time Management
  • Problem Solving
  • Professional Communication
  • Customer Service
  • Team Collaboration
  • Adaptability
  • Initiative and Follow-Through

Why Join Us?

At Gaithersburg Architectural Millwork, you'll be part of a team that creates exceptional custom millwork and cabinetry for high-profile projects.

Requirements: