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Associate Project Administrator Jobs in Virginia

Instrata

Project Management Administrator

Richmond, VA · On-site

... Management Administrator to support our teams in delivering seamless, high-quality project ... Associate's or equivalent experience preferred * 1-2 years in an administrative or project support ...

Akima, LLC

Property Administrator

Alexandria, VA · On-site

$21.50 - $28.75/hr

Coordinates property control activities to ensure continual accountability of Govt or associate ... May projects manage administrative property administration and inventory projects with limited ...

New

GDIT

Subcontracts Administrator Associate

Falls Church, VA · On-site

$25.63 - $28.85/hr

Participates in special projects as required * May coach and provide guidance to less experienced ... The Subcontracts Administrator Associate must have: * Education: Bachelor's degree * Required ...

Bonitz

Project Specialist

Roanoke, VA · On-site

... associate payroll, billing projects, accounts receivable, collections assistance, and project ... Administer and maintain project records in Microsoft D365. * Reviewing job changes to ensure they ...

SSI

Data Storage Administrator

Fort Belvoir, VA · On-site

Must complete weekly, daily and as needed detailed reporting requirements for status of projects ... NetApp Certified Technology Associate, NetApp Certified Data Administrator, ONTAP, Veritas ...

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All JobsAssociate Project Administrator JobsAssociate Project Administrator Jobs in Virginia

Associate Project Administrator information

What is the difference between Associate Project Administrator vs Project Coordinator?

AspectAssociate Project AdministratorProject Coordinator
CredentialsTypically requires an associate degree or relevant certificationOften requires a bachelor's degree or related experience
Work EnvironmentOffice setting, supporting project teamsOffice environment, coordinating project activities
Employer & Industry UsageCommon in construction, IT, and engineering firmsWidely used across industries like marketing, construction, and tech
Search & Comparison IntentOften searched by entry-level professionals or those seeking support rolesCompared for roles involving project support and coordination

The Associate Project Administrator typically supports project teams with administrative tasks and requires relevant certifications or an associate degree. In contrast, a Project Coordinator often has a broader role in managing project schedules and communication, usually requiring a bachelor's degree. Both roles are vital in project management but differ in scope and experience level.

What are some common challenges an Associate Project Administrator may face when managing multiple projects simultaneously?

As an Associate Project Administrator, balancing multiple projects often involves coordinating competing deadlines, managing diverse stakeholder expectations, and maintaining accurate documentation for each assignment. Staying organized and prioritizing tasks is essential, as project timelines may shift and urgent issues can arise unexpectedly. Collaborating effectively with project managers and team members helps ensure that communication remains clear and that project goals are consistently met.

What does an Associate Project Administrator do?

An Associate Project Administrator supports project managers and teams by handling administrative tasks such as scheduling meetings, maintaining project documentation, tracking project progress, and assisting with budget and resource management. They facilitate communication among team members and stakeholders, help ensure deadlines are met, and contribute to the overall organization and efficiency of projects. This entry-level role is a great way to gain experience in project management and develop skills in coordination, problem-solving, and communication.

What are the key skills and qualifications needed to thrive as an Associate Project Administrator, and why are they important?

To thrive as an Associate Project Administrator, you need strong organizational skills, attention to detail, and a solid understanding of project management principles, often supported by a bachelor's degree in business or a related field. Familiarity with project management software such as Microsoft Project, Asana, or Smartsheet, and sometimes a CAPM certification, is typically required. Excellent communication, problem-solving, and time management abilities are crucial soft skills for effectively coordinating tasks and supporting teams. These competencies are essential for ensuring projects run smoothly, deadlines are met, and stakeholders remain informed and engaged.
What are the most commonly searched types of Project Administrator jobs in Virginia? The most popular types of Project Administrator jobs in Virginia are:
What cities in Virginia are hiring for Associate Project Administrator jobs? Cities in Virginia with the most Associate Project Administrator job openings:
Associate Project Administrator jobs near you
Federal Construction Project Administrator

Federal Construction Project Administrator

Greenland Enterprises Inc

Newport News, VA • On-site

$28 - $30/hr

Full-time

Posted 8 days ago

Job description

Federal Construction Project Administrator

Project Administrator (On-Site)

Newport News, Virginia

At Greenland Enterprises, we are more than just a workplace, we are a team built on collaboration, respect, and a commitment to excellence. Our culture emphasizes teamwork, accountability, and professional growth, and we take pride in supporting one another to achieve both individual and company success.

We offer a welcoming and supportive environment where employees are empowered to contribute, grow their skills, and make a meaningful impact. If you’re looking to join a company that values its people and creates a positive, professional atmosphere, Greenland Enterprises is the place for you.

What You’ll Do

As a Project Administrator, you will play a vital role in supporting project success and maintaining operational efficiency. Responsibilities include:


Create and manage subcontracts, subcontract modifications, and purchase orders

Assist Project Managers with project coordination tasks such as submittals, transmittals, and O&M manuals

Assist with correspondence and documentation related to operational and financial processes and project tasks

Track subcontractor activity and communicate progress updates

Maintain subcontractor compliance, including:

  • Insurance verification
  • Required documentation

Administer certified payroll processes and coordinate with stakeholders ensuring contract compliance

Maintain accurate company logs, spreadsheets, and records (electronic and physical)

Support internal administrative initiatives and implementation projects

Perform front desk responsibilities (phones, visitors, logs)

What You Bring

  • Strong organizational and time management skills
  • Exceptional attention to detail and accuracy
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office (Outlook, Word, Excel)
  • Ability to work independently and manage multiple priorities
  • Professional communication skills across all levels of the organization
  • Self-motivated, reliable, and team-oriented mindset

Qualifications

  • Associate’s degree (or equivalent experience/training)
  • Experience in administrative or an office management role preferred
  • Knowledge of purchasing processes is a plus
  • Experience working with federal contracts or government contracting environments is highly desirable

Work Environment & Schedule

  • 100% on-site role at our Newport News, VA corporate office
  • Monday – Friday, 8:00 AM – 4:30 PM
  • Standard office environment with light physical activity

Apply Today

If you’re ready to bring your organizational skills and administrative expertise to a growing and dynamic team, we’d love to hear from you.

Apply