ZipRecruiter

Log In

1

Associate Project Administrator Jobs in Virginia

IPL (Indiana)

Associate Project Manager

Arlington, VA

$94K - $112K/yr

Associate Project Manager AES Clean Energy is currently seeking an Associate Project Manager to ... Administer the final assembly of construction contract documents and execution of contract ...

Instrata

Project Management Administrator

Richmond, VA · On-site

... Management Administrator to support our teams in delivering seamless, high-quality project ... Associate's or equivalent experience preferred * 1-2 years in an administrative or project support ...

GDIT

Subcontracts Administrator Associate

Herndon, VA · On-site

$25.63 - $29.80/hr

As a Subcontracts Administrator Associate you will help ensure today is safe and tomorrow is ... Participates in special projects as required WHAT YOU'LL NEED TO SUCCEED: * Education: Bachelor ...

next page

Showing results 1-20

All JobsAssociate Project Administrator JobsAssociate Project Administrator Jobs in Virginia

Associate Project Administrator information

What does an associate project administrator do?

An Associate Project Administrator supports project managers and teams by handling administrative tasks such as scheduling meetings, maintaining project documentation, tracking project progress, and assisting with budget and resource management. They facilitate communication among team members and stakeholders, help ensure deadlines are met, and contribute to the overall organization and efficiency of projects. This entry-level role is a great way to gain experience in project management and develop skills in coordination, problem-solving, and communication.

What are the key skills and qualifications needed to thrive as an associate project administrator, and why are they important?

To thrive as an Associate Project Administrator, you need strong organizational skills, attention to detail, and a solid understanding of project management principles, often supported by a bachelor's degree in business or a related field. Familiarity with project management software such as Microsoft Project, Asana, or Smartsheet, and sometimes a CAPM certification, is typically required. Excellent communication, problem-solving, and time management abilities are crucial soft skills for effectively coordinating tasks and supporting teams. These competencies are essential for ensuring projects run smoothly, deadlines are met, and stakeholders remain informed and engaged.

What are some common challenges an associate project administrator may face when managing multiple projects simultaneously?

As an Associate Project Administrator, balancing multiple projects often involves coordinating competing deadlines, managing diverse stakeholder expectations, and maintaining accurate documentation for each assignment. Staying organized and prioritizing tasks is essential, as project timelines may shift and urgent issues can arise unexpectedly. Collaborating effectively with project managers and team members helps ensure that communication remains clear and that project goals are consistently met.

What is the difference between Associate Project Administrator vs Project Coordinator?

AspectAssociate Project AdministratorProject Coordinator
CredentialsTypically requires an associate degree or relevant certificationOften requires a bachelor's degree or related experience
Work EnvironmentOffice setting, supporting project teamsOffice environment, coordinating project activities
Employer & Industry UsageCommon in construction, IT, and engineering firmsWidely used across industries like marketing, construction, and tech
Search & Comparison IntentOften searched by entry-level professionals or those seeking support rolesCompared for roles involving project support and coordination

The Associate Project Administrator typically supports project teams with administrative tasks and requires relevant certifications or an associate degree. In contrast, a Project Coordinator often has a broader role in managing project schedules and communication, usually requiring a bachelor's degree. Both roles are vital in project management but differ in scope and experience level.

What are the most commonly searched types of Project Administrator jobs in Virginia?

The most popular types of Project Administrator jobs in Virginia are:

What cities in Virginia are hiring for Associate Project Administrator jobs?

Cities in Virginia with the most Associate Project Administrator job openings:

Associate Project Administrator jobs near you
Infographic showing various Associate Project Administrator job openings in Virginia as of June 2026, with employment types broken down into 60% Full Time, 19% Part Time, 4% Temporary, 15% Contract, and 2% Nights. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution.

Project Administrator, Associate

Ashburn, VA • On-site

M.C. Dean, Inc
Engineering Professional Services • 10K+ employees
Learn more about M.C. Dean, Incexternal

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 13 days ago

M.C. Dean rating

7.8

Company rating: 7.8 out of 10

Based on 46 frontline employees who took The Breakroom Quiz

Job description

Overview
About M.C. Dean
M.C. Dean is Building Intelligence. We design, build, operate, and maintain cyber-physical solutions for the nation's most mission-critical facilities, secure environments, complex infrastructure, and global enterprises. With over 7,000 employees, our capabilities span electrical, electronic security, telecommunications, life safety, automation and controls, audiovisual, and IT systems. Headquarters in Tysons, Virginia, M.C. Dean delivers resilient, secure, and innovative power and technology solutions through engineering expertise and smart systems integration.
Why Join Us?
Our people are passionate about engineering innovation that improves lives and drives impactful change. Guided by our core values-agility, expertise, and trust-we foster a collaborative and forward-thinking work environment. At M.C. Dean, we are committed to building the next generation of technical leaders in electrical, engineering, and cybersecurity industries.
The Project Administrator assists the project operations team with daily documentation data entry and administrative tasks supporting the entirety of the project lifecycle.
Responsibilities
  • Work and collaborate with Program Management personnel on matters of business and contractual nature, such as preparation of proposal responses; preparation and monitoring of project deliverables; preparation and monitoring and project reporting; and addressing performance and/or funding issues.
  • Maintain proposal, project and contractual documentation including contract repositories.
  • Ensure compliance with contract requirements and perform all other position related duties as assigned.
  • Perform responsibilities as focal point for ongoing issue resolution, including commercial and federal compliance (terms and conditions), acceptance, and payment issues.
  • Responsibility for the administration of commercial and U.S. Federal contracts based on project milestones, to include responsibility for tracking and documenting change orders.
  • Develop and maintain tracking lists for proposal, deliverable, project and contract management for team reviews and compliance.
  • Responsible for ensuring team is compliant with project and contract requirements, deliverables requirements, and schedule requirements.
  • Assist Program Manager in preparation of monthly reports and other financial reports.
  • Organize project, proposal and contract meetings and assist in preparation of briefs, plans, spreadsheets, and other material.
  • Prepare documentation for employee permits, security, certification, travel requests.
  • Design, create, lay out, and produce technical documentation, including information sheets, reference guides, briefs, and presentations.
  • Convey complex information and concepts in appropriate fashion to audiences with different levels of technical knowledge.
  • Document and accurately capture information from meetings, conversations, and presentations.
  • Research, analyze, and cite reference materials from print and online sources.
  • Design professional document templates for internal and external use.
  • Develop schedules, outlines, and templates for various types of proposal and project documentation.
  • Write, edit, and proofread contract materials in response to client requests and requirements while meeting established schedules and deadlines.
  • Conceptualize graphics, figures, tables, and other presentation techniques to optimize impact of information provided.
  • Coordinate and assist with contract and proposal deliverables production, packing, and delivery (hard / soft copy) per RFP requirements.

Qualifications
  • Minimum of high school diploma with two years of experience, or combination of equivalent experience and training.
  • Experience in professional writing, editing, and document production required.
  • Excellent organizational skills and ability to work well under stress, despite numerous interruptions.
  • Accuracy and attention to detail.
  • Ability to work independently and resolve practical problems.
  • Must be an effective leader with excellent written and oral communication skills.
  • Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writing.
  • Must have strong multitasking skills.
  • Must have strong computer skills in word processing, spreadsheets, databases, and interaction with customer portals and advanced knowledge of MS Office Suite.
  • Experience authoring responses to statements of work, staffing plans, past performance sections, management plans, and executive summaries.

Beneficial Skills:
  • Microsoft SharePoint, Visio, and Project. Adobe software, including Acrobat Professional, Creative Suite Federal and DoD contract experience.
  • Some U.S. Government acquisitions experience.
  • Experience working with Government contract vehicles to include ID/IQs and Multiple Award Contracts (MAC).
  • Knowledge of proposal preparation, contract or pricing functions, contract administration principles, industry practices, regulations and policies.

Abilities:
  • Exposure to computer screens for an extended period of time.
  • Sitting for extended periods of time.
  • Reach by extending hands or arms in any direction.
  • Have finger dexterity in order to manipulate objects with fingers rather than whole hands or arms, for example, using a keyboard.
  • Listen to and understand information and ideas presented through spoken words and sentences.
  • Communicate information and ideas in speaking so others will understand.
  • Read and understand information and ideas presented in writing.
  • Apply general rules to specific problems to produce answers that make sense.
  • Identify and understand the speech of another person.

We offer an excellent benefits package including:
  • A competitive salary
  • Medical, dental, vision, life, and disability insurance
  • Paid time off
  • Tuition reimbursement
  • 401k Retirement Plan
  • Military Reserve pay offset
  • Paid maternity leave

Pay Range
USD $23.19 - USD $28.99 /Hr.

What M.C. Dean employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

M.C. Dean logo

About M.C. Dean

Sourced by ZipRecruiter

M.C. Dean is Building Intelligence®. We design, build, operate, and maintain cyber-physical solutions for the nation's most recognizable mission-critical facilities, secure environments, complex infrastructure, and global enterprises. The company's capabilities include electrical, electronic security, telecommunications, life-safety, instrumentation and control, and command and control systems. M.C. Dean is headquartered in Tysons, Virginia, and employs more than 5,100 professionals who engineer and deploy automated, secure, and resilient power and technology systems; and deliver the management platforms essential for long-term system sustainability.

Industry

Engineering professional services

Company size

10,000+ Employees

Headquarters location

Tysons, VA, US

Year founded

1949

Social media

FacebookTwitter

View All M.C. Dean Jobs

Apply