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Administrative Project Coordinator Jobs (NOW HIRING)

Kelly Services

Administrative Project Coordinator

Bellevue, WA

$28 - $30/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

We at Kelly ® hear you, and we're here for you! We're seeking a Administrative Project Coordinator to work at a cutting-edge company in Bellevue, WA. Sound good? Take a closer look below. You owe it ...

Aston Carter

Administrative Project Coordinator

Arlington, VA

$26/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Administrative Project Coordinator works as part of a fast-paced recruiting organization, partnering closely with other coordinators to manage end-to-end recruiting activities and build strong ...

Aston Carter

Administrative Project Coordinator

Arlington, VA · On-site

$26/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Administrative Project Coordinator works as part of a fast-paced recruiting organization, partnering closely with other coordinators to manage end-to-end recruiting activities and build strong ...

HDR

Administrative Project Coordinator

Newport News, VA · On-site

$19.50 - $26/hr

In the role of Administrative Project Coordinator, we'll count on you to: * Type, format and organize project documents, reports, specifications and correspondence * Create and maintain paper and ...

HDR

Administrative Project Coordinator

Rancho Cucamonga, CA · On-site

$22 - $29.50/hr

In the role of Administrative Project Coordinator, we'll count on you to: * Work with multiple Project Managers and multiple disciplines as needed. * Coordinate with Project Managers and Project ...

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Administrative Project Coordinator information

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How much do administrative project coordinator jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for administrative project coordinator in the United States is $24.63, according to ZipRecruiter salary data. Most workers in this role earn between $20.67 and $27.64 per hour, depending on experience, location, and employer.

Is an administrative project coordinator a high paying job?

Administrative project coordinators typically earn a moderate salary that varies by industry, experience, and location. While some positions offer competitive pay, it is generally not considered a high-paying role compared to managerial or specialized positions, but it can serve as a stepping stone for career advancement in project management. Certifications like PMP or proficiency with project management tools can enhance earning potential.

What is the difference between Administrative Project Coordinator vs Administrative Assistant?

AspectAdministrative Project CoordinatorAdministrative Assistant
Primary RoleManages project tasks, coordinates teams, and ensures project milestones are metProvides general administrative support, manages schedules, and handles correspondence
Required SkillsProject management, organization, communication, multitaskingOffice software, communication, organization, customer service
Work EnvironmentProject teams, multiple departments, dynamic settingsOffice settings, administrative offices, reception areas
Common UsageIn project-driven industries like construction, IT, marketingIn general office environments across various industries

The Administrative Project Coordinator focuses on managing specific projects and coordinating teams to meet project goals, while the Administrative Assistant provides broader administrative support to ensure daily office operations run smoothly. Both roles require strong organizational skills, but their scope and responsibilities differ significantly.

What does an administrative project coordinator do?

An administrative project coordinator manages and supports project activities by coordinating schedules, communicating with team members, and ensuring deadlines are met. They often handle documentation, assist with resource allocation, and use tools like Microsoft Office or project management software to track progress. This role requires strong organizational skills and attention to detail.

What cities are hiring for Administrative Project Coordinator jobs?

Cities with the most Administrative Project Coordinator job openings:

What are the most commonly searched types of Administrative Project jobs?

The most popular types of Administrative Project jobs are:

Who are the top companies hiring for Administrative Project Coordinator jobs?

The top employers for Administrative Project Coordinator jobs are:

What states have the most Administrative Project Coordinator jobs?

States with the most job openings for Administrative Project Coordinator jobs include:

Administrative Project Coordinator jobs near you
Infographic showing various Administrative Project Coordinator job openings in the United States as of August 2026, with employment types broken down into 88% Full Time, 7% Part Time, and 5% Contract. Highlights an 86% Physical, 5% Hybrid, and 9% Remote job distribution, with an average salary of $51,237 per year, or $24.6 per hour.

Administrative Project Coordinator

Thompson Thrift

Indianapolis, IN • On-site

$20.50 - $27.50/hr

Full-time

Re-posted 21 days ago

Job description

Thompson Thrift is hiring an Administrative Project Coordinator in Indianapolis, IN!

Thompson Thrift is seeking a proactive, highly organized, and service-minded Administrative Project Coordinator to provide administrative, clerical, logistical, and personal support for executive leaders and the Executive Assistant who supports those leaders.

This is a hands-on role that blends traditional administrative responsibilities with active, on-the-go support. The Administrative Project Coordinator will assist with office tasks, meeting preparation, scheduling support, errands, event coordination, special projects, and other day-to-day needs that help keep priorities moving smoothly.

This role is a great fit for someone early in their career who is driven, polished, dependable, and eager to grow. The ideal candidate enjoys being trusted with important details, takes pride in being helpful and resourceful, and is excited to build a strong foundation in business, operations, and executive support.

What You'll Do

As the Administrative Project Coordinator, you will support a wide range of administrative and coordination needs, including office tasks, scheduling support, meeting preparation, event assistance, errands, recordkeeping, and special projects. You will work closely with a senior-level Executive Assistant to help ensure priorities are organized, details are handled, and daily needs are completed accurately and on time.

Our Ideal Candidate

This role is a great fit for someone who is eager to build a strong foundation in administrative support, business operations, and executive-level coordination. They are organized, trustworthy, professional, and willing to jump in wherever needed. They are comfortable supporting a variety of administrative, logistical, event, errand, and personal assistance needs, and they bring a positive, service-focused attitude to every task.

Key Responsibilities and Duties

Team members in this role have versatile responsibilities, including:

  • Providing administrative, clerical, and logistical support for executive leaders and their Executive Assistant.
  • Assisting with document preparation, filing, copying, scanning, data entry, and recordkeeping.
  • Preparing, formatting, organizing, and distributing reports, documents, meeting materials, and other administrative resources.
  • Logging, tracking, and organizing data or information for reporting, follow-up, and project coordination purposes.
  • Coordinating schedules, appointments, reservations, meeting logistics, and calendar-related details as assigned.
  • Supporting event planning and execution, including vendor coordination, supplies, setup, teardown, guest needs, materials, and day-of logistics.
  • Completing errands, deliveries, pickups, appointments, and other off-site tasks as needed to support executive, office, event, or personal assistance needs.
  • Protecting sensitive and confidential information with the utmost discretion and confidentiality.
  • Supporting special projects, administrative initiatives, and other duties as assigned. (Included but not limited to property management assistance).

Qualifications

  • Proficiency with technology and Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and SharePoint.
  • Strong customer service and hospitality mindset.
  • Ability to manage multiple tasks, shifting priorities, and time-sensitive requests.
  • Strong attention to detail and ability to follow through on assigned tasks.
  • Ability to work effectively under pressure while maintaining professionalism and composure.
  • Strong organizational, problem-solving, and time-management skills.
  • Excellent verbal and written communication skills.
  • Demonstrated dependability, reliability, discretion, and initiative.
  • Ability to maintain confidentiality of sensitive business and personal information.
  • Ability to work independently while also thriving in a team-oriented environment.
  • Flexibility and willingness to support a variety of administrative, logistical, event, errand, and personal assistance needs.
  • Professional presence and ability to interact appropriately with executives, team members, guests, vendors, and external partners.
  • Growth-oriented mindset with a desire to learn, take on responsibility, and build a strong foundation for future career growth.
  • Valid driver's license and reliable transportation may be required due to errands, deliveries, off-site event support, and other local travel during the workday.

Education

  • High school diploma or GED required. Vocational or technical school training, or a bachelor's degree, is preferred.

Experience

  • 1 year administrative, office support, customer service, hospitality, personal assistance, internship, or related experience preferred.

Travel

  • Travel: Willingness to travel for up to 25%
Use of AI in Hiring
Thompson Thrift uses AI-assisted tools within our applicant tracking system to support parts of the recruiting process. These tools assist recruiters but do not make hiring decisions or independently determine candidate outcomes. All hiring decisions are made by human reviewers. If you have questions about our hiring process, please contact us at recruiting@thompsonthrift.com.
By submitting your application, you acknowledge this information and confirm that the information you have provided is accurate and complete to the best of your knowledge.