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Project Administrator Jobs in California (NOW HIRING)

Essel

Project Administrator

Los Gatos, CA

The Project Administrator will be responsible for providing administrative support to ensure the smooth operation of projects. This role requires excellent organizational skills, attention to detail ...

Essel

Project Administrator

Los Gatos, CA · On-site

The Project Administrator will be responsible for providing administrative support to ensure the smooth operation of projects. This role requires excellent organizational skills, attention to detail ...

Essel

Project Administrator

Los Gatos, CA · On-site

The Project Administrator will be responsible for providing administrative support to ensure the smooth operation of projects. This role requires excellent organizational skills, attention to detail ...

Northland Controls

Project Administrator

San Lorenzo, CA · On-site

$3.0K - $5.0K/mo

Northland Controls is looking for a proactive and detail-oriented Project Administrator to support the Project Management Office (PMO) in delivering global physical security system projects. You'll ...

Collabera

Project Administrator

La Palma, CA · On-site

Project Administrator Location : La Palma, CA 90623 Urgent Fill by the client !!! This role supports the District Project Operations team by providing timely and accurate completing of assigned "SAP ...

A & G Construction Inc

Project Administrator

Los Gatos, CA · On-site

$50K - $65K/yr

Project Administrator A Project Administrator provides comprehensive administrative support to project managers by overseeing a variety of operational tasks and facilitating effective communication.

Aston Carter

Project Administrator

Modesto, CA · On-site

$25 - $28/hr

Construction Project Administrator The Construction Project Administrator supports the planning and execution of construction projects by managing documentation, coordinating communication, and ...

HDR

Project Administrator

San Diego, CA · On-site

In the role of Project Administrator, we'll count on you to: * Take responsibility for a wide variety of executive-level and specialized project-related administrative and accounting functions * Work ...

Aston Carter

Project Administrator

Modesto, CA

$25/hr

Construction Project Administrator The Construction Project Administrator supports the planning and execution of construction projects by managing documentation, coordinating communication, and ...

HDR

Project Administrator

San Diego, CA · On-site

In the role of Project Administrator, we'll count on you to: * Take responsibility for a wide variety of executive-level and specialized project-related administrative and accounting functions * Work ...

BEI Construction

Project Administrator

Alameda, CA · On-site

Salary: $30 per hour to $36 per hour BEI Construction is seeking a Project Administrator to support our low voltage division. This position will provide support to multiple project management teams ...

BEI Construction, Inc.

Project Administrator

Alameda, CA · On-site

$30 - $36/hr

BEI Construction is seeking a Project Administrator to support our low voltage division. This position will provide support to multiple project management teams within the division. This position ...

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All JobsProject Administrator JobsProject Administrator Jobs in California

Project Administrator information

See California salary details

$14

$28

$51

How much do project administrator jobs pay per hour?

As of Jul 30, 2026, the average hourly pay for project administrator in California is $28.58, according to ZipRecruiter salary data. Most workers in this role earn between $21.59 and $32.98 per hour, depending on experience, location, and employer.

How does a Project Administrator typically interact with project managers and other team members?

As a Project Administrator, you will work closely with project managers to track progress, prepare reports, and ensure that documentation is accurate and up to date. You’ll also coordinate with team members across various departments to schedule meetings, monitor deadlines, and address logistical issues. This role requires strong communication and organizational skills, as you often serve as the central point of contact for project-related information. Effective collaboration and proactive follow-up are key to success in this position.

What is the difference between Project Administrator vs Project Coordinator?

AspectProject AdministratorProject Coordinator
ResponsibilitiesHandles administrative tasks, documentation, scheduling, and resource managementAssists in project planning, communication, and coordinating team activities
Required CredentialsTypically requires a diploma or degree in business or related fieldSimilar educational background, often with certifications in project management
Work EnvironmentOffice-based, supporting project teams across various industriesOffice or on-site, facilitating project execution and team collaboration

Project Administrators focus on administrative support and documentation, ensuring project processes run smoothly. Project Coordinators assist with planning and team coordination, often working closely with Project Managers. While their roles overlap, Project Administrators are more administrative, whereas Project Coordinators are more involved in project execution and communication.

What is the role of a project administrator?

A project administrator is responsible for supporting project management by coordinating schedules, maintaining documentation, tracking progress, and communicating with team members. They often use project management tools and ensure that project tasks are completed on time and within scope. Strong organizational and communication skills are essential for this role.

What are Project Administrators?

Project Administrators are professionals who provide essential administrative support to project managers and teams throughout the lifecycle of a project. They handle tasks such as scheduling meetings, preparing documents, tracking project progress, managing budgets, and ensuring that all project documentation is up to date. Their role helps ensure that projects run smoothly by organizing resources, facilitating communication, and assisting with problem-solving as needed. Project Administrators are vital in keeping projects on track and supporting the overall success of the team.

What skills do you need to be a project administrator?

A project administrator needs strong organizational and communication skills, proficiency with project management tools like Microsoft Project or Excel, and the ability to coordinate tasks and schedules effectively. Attention to detail, problem-solving abilities, and basic understanding of project workflows are also important for success in this role.

Is project administrator an entry-level job?

A project administrator role can be entry-level or require some experience, depending on the organization. Entry-level positions typically require basic organizational skills and familiarity with project management tools, while more advanced roles may need prior experience or certifications such as CAPM or PMP.

How much do project administrators make in the US?

Project administrators in the US typically earn a median annual salary of around $55,000 to $70,000, depending on experience, industry, and location. Entry-level roles may start lower, while experienced professionals with certifications can earn higher salaries, especially in larger organizations or specialized fields.

What are the key skills and qualifications needed to thrive as a Project Administrator, and why are they important?

To thrive as a Project Administrator, you need strong organizational skills, attention to detail, and a background in project management or business administration, often supported by relevant degrees or certifications. Familiarity with project management software (such as MS Project, Asana, or Trello), spreadsheets, and document management systems is typically required. Excellent communication, time management, and problem-solving abilities are crucial soft skills for coordinating tasks and supporting project teams. These skills ensure projects stay on track, resources are efficiently allocated, and stakeholders remain informed, contributing to successful project outcomes.
More about Project Administrator jobs
What are the most commonly searched types of Project Administrator jobs in California? The most popular types of Project Administrator jobs in California are:
What are popular job titles related to Project Administrator jobs in California? For Project Administrator jobs in California, the most frequently searched job titles are:
What job categories do people searching Project Administrator jobs in California look for? The top searched job categories for Project Administrator jobs in California are:
What cities in California are hiring for Project Administrator jobs? Cities in California with the most Project Administrator job openings:
What are popular job titles related to Project Administrator jobs in CA? For Project Administrator jobs in CA, the most frequently searched job titles are:
Project Administrator jobs near you
Infographic showing various Project Administrator job openings in California as of July 2026, with employment types broken down into 1% As Needed, 82% Full Time, 13% Part Time, 1% Temporary, and 3% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $59,441 per year, or $28.6 per hour.

Project Administrator

Essel

Los Gatos, CA

Contractor

Re-posted 17 days ago

Job description

Job Summary:
We are seeking a highly organized and detail-oriented Project Administrator to join our team. The Project Administrator will be responsible for providing administrative support to ensure the smooth operation of projects. This role requires excellent organizational skills, attention to detail, and the ability to multitask effectively.

Duties:

  • A
    • ssist in the coordination and management of project activities
  • P
    • repare and distribute project-related documents, reports, and correspondence
  • M
    • aintain project files and documentation
  • S
    • chedule meetings and appointments, and coordinate project-related events
  • M
    • onitor project timelines and deadlines
  • C
    • ommunicate with team members and stakeholders to ensure project progress
  • P
    • rovide administrative support to project managers as needed
  • P
    • erform general clerical duties such as filing, typing, and data entry

    Requirements

    Skills:

  • P
    • revious experience in a construction, industrial, manufacturing or similar environment is preferred
  • S
    • trong clerical skills with proficiency in file management and organization
  • E
    • xcellent customer service skills with the ability to communicate effectively with clients and team members
  • P
    • roficient in office management software and phone systems
  • D
    • etail-oriented with strong problem-solving abilities
  • A
    • bility to multitask and prioritize tasks effectively

    Additional Info:

    Duration: 6-8+ Month Contract

    Target Hours - 7:00 am - 3:30 pm

    Job Type: Contract

    Apply