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Project Administrator Jobs in California (NOW HIRING)

Essel

Project Administrator

Los Gatos, CA

The Project Administrator will be responsible for providing administrative support to ensure the smooth operation of projects. This role requires excellent organizational skills, attention to detail ...

Essel

Project Administrator

Los Gatos, CA · On-site

The Project Administrator will be responsible for providing administrative support to ensure the smooth operation of projects. This role requires excellent organizational skills, attention to detail ...

Essel

Project Administrator

Los Gatos, CA · On-site

The Project Administrator will be responsible for providing administrative support to ensure the smooth operation of projects. This role requires excellent organizational skills, attention to detail ...

Collabera

Project Administrator

La Palma, CA · On-site

Project Administrator Location : La Palma, CA 90623 Urgent Fill by the client !!! This role supports the District Project Operations team by providing timely and accurate completing of assigned "SAP ...

SoTalent

Project Administrator

Vacaville, CA · On-site

Project Administrator - Technology Transfer & CAPEX Location: Vacaville, CA Industry: Biotechnology / Pharmaceuticals / Life Sciences / Biomanufacturing About the Role A global life sciences ...

AlfaTech

Project Administrator

San Francisco, CA · On-site

$35 - $40/hr

The Project Administrator will provide backup to other Project Administrators (PA) and/or Document Controllers in the group, as the project workload and schedules dictate. Core Responsibilities ...

AlfaTech

Project Administrator

San Francisco, CA

$35 - $40/hr

The Project Administrator will provide backup to other Project Administrators (PA) and/or Document Controllers in the group, as the project workload and schedules dictate. Core Responsibilities ...

AlfaTech

Project Administrator

San Francisco, CA · On-site

$35 - $40/hr

The Project Administrator will provide backup to other Project Administrators (PA) and/or Document Controllers in the group, as the project workload and schedules dictate. Core Responsibilities ...

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Project Administrator information

See California salary details

$14

$28

$51

How much do project administrator jobs pay per hour?

As of Aug 26, 2026, the average hourly pay for project administrator in California is $28.58, according to ZipRecruiter salary data. Most workers in this role earn between $21.59 and $32.98 per hour, depending on experience, location, and employer.

What is a project administrator?

Project Administrators are professionals who provide essential administrative support to project managers and teams throughout the lifecycle of a project. They handle tasks such as scheduling meetings, preparing documents, tracking project progress, managing budgets, and ensuring that all project documentation is up to date. Their role helps ensure that projects run smoothly by organizing resources, facilitating communication, and assisting with problem-solving as needed. Project Administrators are vital in keeping projects on track and supporting the overall success of the team.

What are the key skills and qualifications needed to thrive as a project administrator, and why are they important?

To thrive as a Project Administrator, you need strong organizational skills, attention to detail, and a background in project management or business administration, often supported by relevant degrees or certifications. Familiarity with project management software (such as MS Project, Asana, or Trello), spreadsheets, and document management systems is typically required. Excellent communication, time management, and problem-solving abilities are crucial soft skills for coordinating tasks and supporting project teams. These skills ensure projects stay on track, resources are efficiently allocated, and stakeholders remain informed, contributing to successful project outcomes.

How does a project administrator typically interact with project managers and other team members?

As a Project Administrator, you will work closely with project managers to track progress, prepare reports, and ensure that documentation is accurate and up to date. You’ll also coordinate with team members across various departments to schedule meetings, monitor deadlines, and address logistical issues. This role requires strong communication and organizational skills, as you often serve as the central point of contact for project-related information. Effective collaboration and proactive follow-up are key to success in this position.

What is the difference between Project Administrator vs Project Coordinator?

AspectProject AdministratorProject Coordinator
ResponsibilitiesHandles administrative tasks, documentation, scheduling, and resource managementAssists in project planning, communication, and coordinating team activities
Required CredentialsTypically requires a diploma or degree in business or related fieldSimilar educational background, often with certifications in project management
Work EnvironmentOffice-based, supporting project teams across various industriesOffice or on-site, facilitating project execution and team collaboration

Project Administrators focus on administrative support and documentation, ensuring project processes run smoothly. Project Coordinators assist with planning and team coordination, often working closely with Project Managers. While their roles overlap, Project Administrators are more administrative, whereas Project Coordinators are more involved in project execution and communication.

How much do project administrators make in the US?

Project administrators in the US typically earn a median annual salary of around $55,000 to $70,000, depending on experience, industry, and location. Entry-level roles may start lower, while experienced professionals with certifications can earn higher salaries, especially in larger organizations or specialized fields.

Is a project administrator a good job?

A project administrator is a role that involves coordinating project activities, managing schedules, and supporting project teams, often requiring skills in organization and communication. It can be a good job for those interested in project management and administrative work, with opportunities for career advancement and certification such as PMP. Job satisfaction depends on individual preferences and the work environment.
More about Project Administrator jobs

What are the most commonly searched types of Project Administrator jobs in California?

The most popular types of Project Administrator jobs in California are:

What are popular job titles related to Project Administrator jobs in California?

For Project Administrator jobs in California, the most frequently searched job titles are:

What job categories do people searching Project Administrator jobs in California look for?

The top searched job categories for Project Administrator jobs in California are:

What cities in California are hiring for Project Administrator jobs?

Cities in California with the most Project Administrator job openings:

What are popular job titles related to Project Administrator jobs in CA?

For Project Administrator jobs in CA, the most frequently searched job titles are:

Project Administrator jobs near you
Infographic showing various Project Administrator job openings in California as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $59,441 per year, or $28.6 per hour.

Project Administrator

Sacramento, CA

GrowthWise Search Partners
Recruiting and Staffing Services • 1 - 10 employees
Learn more about GrowthWise Search Partnersexternal

$28 - $34/hr

Full-time

Posted 9 days ago

Job description

100% On Site

Bring your construction knowledge and experience to an opportunity where you will apply your skills working on a diverse range of projects, including commercial, industrial, education, office, and retail. Join a stable, quality-driven company and a team known for excellence.

If you are supporting projects for a subcontractor and want exposure to more variety and the bigger picture at a general contractor, this could be your opportunity.

If you are working for a smaller construction company as an Office Manager, Accounting Clerk or Administrator and want to become more involved in the project side of the business, you can expand your horizons here.

 

Project Administrator – Your Job Duties

As a Project Administrator, you will support 2-3 Project Managers from the beginning of a construction project through final closeout. You will own the project coordination that keeps contracts, billing, payments and project documentation moving.

You will:

  • Set up new construction projects and project documentation
  • Issue and track subcontracts, signatures and subcontractor insurance
  • Prepare, process and track subcontract change orders
  • Collect and review monthly subcontractor invoices
  • Run project cost reports and prepare monthly owner billing packages
  • Track preliminary notices, subcontractor releases and required payment documentation
  • Process subcontractor payments after project funding is received
  • Coordinate jobsite logistics, including storage containers, trailers and temporary facilities
  • Attend project staff meetings and OAC meetings as needed
  • Maintain accurate project files, contracts, billing documentation and correspondence
  • Support project closeout and archive final project documentation
  • Use Sage 300 and Procore to manage contracts, change orders, cost reporting, billing and project documentation
  • Track outstanding items and follow through to keep project administration moving

Project Administrator – You Have (Required Skills, Experience & Team Fit)

You are:

  • An organization master – you are someone that is always on top of many moving parts and never lets anything slip through the cracks
  • Attention to detail focused – you catch little data entry errors, have a keen eye for detail
  • Reliable. You follow through, show up and do what you say you will do. People know they can count on you
  • Interested in variety of work without needing your next move to be into a Project Engineer or Project Manager position

You might have:

  • Prior experience working in construction for either a general contractor or subcontractor
  • Prior experience providing construction project administration, project coordination, office management or similar
  • Prior experience with SAGE 300 (formerly Timberline)

Project Administrator – Benefits for You

Your pay will be $28 to $34 per hour, depending on your experience, with flexibility.

Your benefits are a major advantage of this opportunity. You will have access to an extremely strong benefits package for you and your dependents, with excellent coverage, multiple plan options and very little to potentially no out-of-pocket cost for you and your family, depending on the plans you select.

You will work 100% in office, with flexibility around your daily start and stop time.