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Project Administrator Jobs in California (NOW HIRING)

Aston Carter

Project Administrator

Palo Alto, CA · On-site

$33.02 - $64.08/hr

Manages project schedules. Coordinates departmental project activities and ensures project phases ... It is unlawful in Massachusetts to require or administer a lie detector test as a condition of ...

Gallaher Co

Project Admin.

San Jose, CA

Project Administrator Do you thrive in a fast-paced environment where you can make a real difference? Are you passionate about project success, ensuring smooth operations while exceeding customer ...

Gallaher Co

Project Admin.

San Jose, CA · On-site

$70K/yr

Project Administrator Do you thrive in a fast-paced environment where you can make a real difference? Are you passionate about project success, ensuring smooth operations while exceeding customer ...

Gallaherco

Project Admin.

San Jose, CA · On-site

Salary: $70,720 annual salary Project Administrator Do you thrive in a fast-paced environment where you can make a real difference? Are you passionate about project success, ensuring smooth ...

Gallaherco

Project Admin.

San Jose, CA · On-site

$70K/yr

Project Administrator Do you thrive in a fast-paced environment where you can make a real difference? Are you passionate about project success, ensuring smooth operations while exceeding customer ...

General Atomics

Project Administrator III

Poway, CA · On-site

$73K - $128K/yr

This role provides Project Administration support to the Advanced Programs Office. With general supervision, this position is responsible for the administration of operational aspects for one or more ...

KabaFusion

RCM Project Administrator

Cerritos, CA · On-site

$25 - $30/hr

... project implementations. 5. Maintain project documentation, including meeting minutes, action logs, scope changes, and post-project evaluations. 6. Provide administrative support for revenue cycle ...

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All JobsProject Administrator JobsProject Administrator Jobs in California

Project Administrator information

See California salary details

$14

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How much do project administrator jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for project administrator in California is $28.58, according to ZipRecruiter salary data. Most workers in this role earn between $21.59 and $32.98 per hour, depending on experience, location, and employer.

How does a project administrator typically interact with project managers and other team members?

As a Project Administrator, you will work closely with project managers to track progress, prepare reports, and ensure that documentation is accurate and up to date. You’ll also coordinate with team members across various departments to schedule meetings, monitor deadlines, and address logistical issues. This role requires strong communication and organizational skills, as you often serve as the central point of contact for project-related information. Effective collaboration and proactive follow-up are key to success in this position.

What is the difference between Project Administrator vs Project Coordinator?

AspectProject AdministratorProject Coordinator
ResponsibilitiesHandles administrative tasks, documentation, scheduling, and resource managementAssists in project planning, communication, and coordinating team activities
Required CredentialsTypically requires a diploma or degree in business or related fieldSimilar educational background, often with certifications in project management
Work EnvironmentOffice-based, supporting project teams across various industriesOffice or on-site, facilitating project execution and team collaboration

Project Administrators focus on administrative support and documentation, ensuring project processes run smoothly. Project Coordinators assist with planning and team coordination, often working closely with Project Managers. While their roles overlap, Project Administrators are more administrative, whereas Project Coordinators are more involved in project execution and communication.

What is a project administrator?

Project Administrators are professionals who provide essential administrative support to project managers and teams throughout the lifecycle of a project. They handle tasks such as scheduling meetings, preparing documents, tracking project progress, managing budgets, and ensuring that all project documentation is up to date. Their role helps ensure that projects run smoothly by organizing resources, facilitating communication, and assisting with problem-solving as needed. Project Administrators are vital in keeping projects on track and supporting the overall success of the team.

Is a project administrator a good job?

A project administrator is a role that involves coordinating project activities, managing schedules, and supporting team communication, often requiring skills in organization and use of project management tools. It can be a good job for those interested in organizational tasks and project coordination, with opportunities for career growth in project management. Job satisfaction depends on individual preferences and the work environment.

How much do project administrators make in the US?

Project administrators in the US typically earn a median annual salary of around $55,000 to $70,000, depending on experience, industry, and location. Entry-level roles may start lower, while experienced professionals with certifications can earn higher salaries, especially in larger organizations or specialized fields.

What are the key skills and qualifications needed to thrive as a project administrator, and why are they important?

To thrive as a Project Administrator, you need strong organizational skills, attention to detail, and a background in project management or business administration, often supported by relevant degrees or certifications. Familiarity with project management software (such as MS Project, Asana, or Trello), spreadsheets, and document management systems is typically required. Excellent communication, time management, and problem-solving abilities are crucial soft skills for coordinating tasks and supporting project teams. These skills ensure projects stay on track, resources are efficiently allocated, and stakeholders remain informed, contributing to successful project outcomes.
More about Project Administrator jobs
What are the most commonly searched types of Project Administrator jobs in California? The most popular types of Project Administrator jobs in California are:
What are popular job titles related to Project Administrator jobs in California? For Project Administrator jobs in California, the most frequently searched job titles are:
What job categories do people searching Project Administrator jobs in California look for? The top searched job categories for Project Administrator jobs in California are:
What cities in California are hiring for Project Administrator jobs? Cities in California with the most Project Administrator job openings:
What are popular job titles related to Project Administrator jobs in CA? For Project Administrator jobs in CA, the most frequently searched job titles are:
Project Administrator jobs near you
Infographic showing various Project Administrator job openings in California as of August 2026, with employment types broken down into 78% Full Time, 16% Part Time, 2% Temporary, and 4% Contract. Highlights an 87% Physical, 4% Hybrid, and 9% Remote job distribution, with an average salary of $59,441 per year, or $28.6 per hour.

Project Administrator

PREMIER Design + Build Group

Irvine, CA • On-site

$55K - $60K/yr

Full-time

Re-posted 12 days ago

Job description

General Summary: The project coordinator performs general project responsibilities in support of the Project Team. In addition, this position assists their division by performing reception and other office duties as needed.
Essential Duties and Responsibilities:
1. Responsible for project specific duties including, but not limited to:
• Attends the 1-2-3 Go! Kick Off and 3-2-1 Closeout Meeting
• Gathers information to setup project specific templates
• Ensures that all applicable subcontractor licensing is current
• Prepares the Premier payment application with the necessary items from the approved sworn statement
• Creates, requests and compiles subcontractor waivers for the payment applications and check runs
• Packages owner and subcontractor documents (contracts and change orders) for routing through Procore and DocuSign
• Requests and compiles closeouts from subcontractors
2. Follows up with subcontractors for unconditional waivers after funds are received
3. Reviews subcontractor waivers for accuracy and requests revisions as needed
4. Reviews documents prior to sending for visual organization and clerical errors
5. Follows up with the necessary parties to receive timely responses on urgent or outstanding items
6. Electronically saves completed documents and files
7. Document Management: file naming and saving in the appropriate file location
8. Assists the project management team with additional tasks as requested
9. Performs related duties as assigned or as the situation dictates
10. General Office responsibilities:
• Welcomes clients, guests, and all visitors either in person or via telephone
• Addresses all general office inquiries personally or routes to other applicable company personal
• Receives, sorts, and distributes all mail and deliveries, as well as handles outbound mail/shipments
• Maintains office space and conference room areas to ensure each appears in a professional and organized manner
11. Demonstrates Premier Values: teamwork, accountability and integrity
Required Knowledge, Skills, and Abilities:
1. Consistently exhibits a team oriented, customer focus with strong attention to detail
2. Knowledge of Microsoft Office Products including Word, Excel, and PowerPoint as well as Google Chrome
3. Knowledge of general construction industry and project management for the same
4. Ability to plan and prioritize work autonomously
5. Ability to conduct oneself in a professional manner to both internal and external customers
6. Skilled in communication (both in person and via phone and other media) for the use of information exchange
7. Must be assertive, and display a sense of urgency, motivation, confidence, and a self-starter
8. Ability to fulfill requirements to become a Notary Public
Salary Range $55,000.-$60,000. annually plus benefits

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