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Project Administrative Assistant

Hammond, WI · On-site

$25 - $29/hr

Project Administrative Assistant Siding Unlimited, Inc. - Hammond, WI (In-Office) Siding Unlimited, Inc., a stable and growing residential construction company with more than 24 years of success, is ...

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GlassRatner

Project & Administrative Assistant

Boca Raton, FL · On-site

$17 - $23/hr

As a Project & Administrative Assistant, you will play a key role in supporting a variety of administrative and technical duties. Responsibilities: * Perform general administrative and office support ...

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How much do project administrative assistant jobs pay per hour?

As of Jun 11, 2026, the average hourly pay for project administrative assistant in the United States is $23.64, according to ZipRecruiter salary data. Most workers in this role earn between $19.23 and $26.92 per hour, depending on experience, location, and employer.

What are Project Administrative Assistants?

Project Administrative Assistants are professionals who provide essential support to project managers and teams by handling administrative tasks such as scheduling meetings, preparing documents, maintaining project records, and facilitating communication among team members. They help ensure that projects run smoothly by organizing logistics, tracking deadlines, and assisting with budgeting or reporting. Their role is crucial for keeping projects on track, allowing project managers to focus on higher-level planning and execution.

What is the difference between Project Administrative Assistant vs Project Coordinator?

AspectProject Administrative AssistantProject Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsBachelor's degree often preferred; certifications like CAPM can be advantageous
Work EnvironmentOffice settings, supporting project teams with administrative tasksOffice or on-site, managing project schedules and communication
Employer & Industry UsageCommon in construction, IT, and corporate sectorsUsed across various industries including engineering, IT, and marketing
Search & Comparison IntentFocuses on administrative support roles within projectsInvolves coordinating project activities and timelines

The Project Administrative Assistant primarily handles administrative tasks to support project teams, while the Project Coordinator manages project schedules, communication, and coordination efforts. Both roles are essential but differ in scope and responsibilities within project environments.

What are the key skills and qualifications needed to thrive as a Project Administrative Assistant, and why are they important?

To thrive as a Project Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by an associate degree or equivalent experience. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheets, and document management systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you effectively support project teams and manage competing priorities. These skills are vital for ensuring projects run smoothly, deadlines are met, and administrative processes are efficient.

How does a Project Administrative Assistant typically collaborate with project managers and other team members?

A Project Administrative Assistant plays a key role in supporting project managers and teams by handling scheduling, preparing documentation, and coordinating meetings. They often serve as a communication hub, ensuring that information flows smoothly between stakeholders, team members, and external partners. This position frequently involves tracking project progress, managing shared resources, and assisting with reporting tasks, which helps keep everyone aligned and projects on track. Collaboration is usually facilitated through regular team meetings, shared digital platforms, and close partnership with project leads.
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Who are the top companies hiring for Project Administrative Assistant jobs? The top employers for Project Administrative Assistant jobs are:
What states have the most Project Administrative Assistant jobs? States with the most job openings for Project Administrative Assistant jobs include:
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Project Administrative Assistant jobs near you
Infographic showing various Project Administrative Assistant job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $49,167 per year, or $23.6 per hour.
Project Administrative Assistant

Project Administrative Assistant

Brayman Construction

Felicity, OH

Other

Posted 3 days ago

Job description

Project Administrative Assistant

Brayman Construction is seeking a seasoned business professional to join the team in the role of Administrative Assistant located in Felicity, Ohio. This fast-paced and dynamic environment will best suit a candidate with high energy, a flexible and positive attitude, extreme attention to details with the ability to be very organized. The incumbent will be supporting multiple managers in an administrative and operational fashion.

Brayman Construction Corporation is a leading heavy civil and geotechnical contractor with office headquarters in suburban Pittsburgh. Incorporated in 1947, Brayman has grown, diversified, and evolved its construction services from a small bridge and concrete company to a large, nationally recognized provider of complex, heavy civil construction projects servicing both public and private sector clients throughout the Midwest and along the entire east coast. The Company has expertise in a wide variety of projects including large scale complex bridges, deep foundation, marine and dam construction and rehabilitation, complex and heavy steel erection and rehabilitation and demolition services.

Essential Responsibilities for Project Administrative Assistant (varying):

  • Assisting in preparing varied project and non-project correspondence
  • Compiling data provided by managers, supporting multiple activities around the office, providing guidance to project managers and related project staff
  • Initial set up of job files; in addition to continual updating if needed
  • Ensuring proper work and administrative flow between corporate office and individual job sites
  • Coordination of meetings
  • Completing all scanning, copying, faxing, filing, and ordering of supplies/materials as needed
  • Review and maintenance of insurance certificates
  • Processing of purchase orders and subcontract management
  • Must be comfortable working both independently or with managers in order to maximize efficiency of the role
  • Must effectively be able to coordinate between field staff and management staff

Other Skills/Qualifications for Project Administrative Assistant:

  • 3-5 years of recent administrative experience; preferable in a Construction environment.
  • High degree of computer proficiency utilizing Microsoft Office (Outlook, Word, Excel, PowerPoint, OneNote), internet applications, and mobile devices
  • Exceptional proofreading and communication skills (written and verbal), organizational and interpersonal skills, time management, and goal setting abilities
  • Strong decision-making and problem-solving skills and a strong attention to detail are a must
  • Ability to anticipate the needs of the managers while prioritizing time efficiently
  • Experience with Agreement/ Contract Routing
  • Experience with Data Entry

Physical Demands for Project Administrative Assistant:

  • Stands frequently and walks about the work areas
  • Occasionally stretches up and across when completing daily tasks
  • Squatting, crouching, or kneeling may be required occasionally.
  • Twisting the body or neck may be required occasionally.
  • Bending is occasionally required to facilitate the lifting of items used daily
  • The employee must be able to perform the physical demands of the job with or without reasonable accommodation.

Educational Qualifications for Project Administrative Assistant :

  • High School diploma required
  • At least two years' minimum of related experience in an administrative assistant role required.
  • Must be a self-starter and able to function well in a high-paced and, at times, stressful environment.

SAFETY SENSITIVE POSITION

This is a Safety Sensitive Position requiring work on project sites, including federal projects. This position may require working at heights, in confined spaces, around heavy equipment, around high voltage, and under constantly changing circumstances. This position will be subject to more stringent drug testing and compliance policies associated with our status as a federal contractor.

EEO STATEMENT

Brayman and Affiliate Companies are Equal Opportunity Employers. All qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, veteran status, or on any other characteristic protected by law.

CONFIDENTIALITY

Some positions with the company will have access to confidential and proprietary information. Successful candidates for those positions will be required to sign our standard confidentiality agreement as a condition of employment.

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