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Project Administrative Assistant Jobs (NOW HIRING)

HR Manager

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Project Administrative Assistant

Schaumburg, IL · On-site

$55K - $60K/yr

Project Administrative Assistant Salary: $55,000 - $60,000 Annually Location: Schaumburg, IL We are a nationally recognized luxury hospitality design and branding firm specializing in boutique hotels ...

DOC

Project Administrative Assistant

Naples, FL · Hybrid

Project Administrative Assistant Location: Hybrid (Naples, FL) Reports To: Manager of Field Administration About Daniel O'Connell's Sons (DOC) Founded in 1879, Daniel O'Connell's Sons (DOC) is a ...

Technical Staffing Resources

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Project Administrative Assistant

Houston, TX · On-site

Admin Specialist IV TSR is seeking a Project Administrative Assistant to support engineering on a major new project here at the KBR tower in Downtown Houston. The Project Admin will act as an ...

New

APTIM

Project Administrative Assistant

Linden, NJ · On-site

$22.12 - $36.54/hr

The Administrative Assistant will provide support to the Site Supervisor, Project Quality Control Manager, and the Project Health and Safety Lead. Tasks will include but not be limited to document ...

APTIM

Project Administrative Assistant

Linden, NJ · On-site

$22.12 - $36.54/hr

The Administrative Assistant will provide support to the Site Supervisor, Project Quality Control Manager, and the Project Health and Safety Lead. Tasks will include but not be limited to document ...

APTIM

Project Administrative Assistant

Linden, NJ · On-site

$22.12 - $36.54/hr

The Administrative Assistant will provide support to the Site Supervisor, Project Quality Control Manager, and the Project Health and Safety Lead. Tasks will include but not be limited to document ...

Mortenson

Project Administrative Assistant

Lebanon, IN · On-site

$24.52 - $33.12/hr

As a Project Administrative Assistant, you are at the heart of the business operations and activities and the soul that keeps your team moving forward. Must be open to travel to work on projects ...

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Project Administrative Assistant information

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How much do project administrative assistant jobs pay per hour?

As of Aug 31, 2026, the average hourly pay for project administrative assistant in the United States is $23.64, according to ZipRecruiter salary data. Most workers in this role earn between $19.23 and $26.92 per hour, depending on experience, location, and employer.

What is a project administrative assistant?

Project Administrative Assistants are professionals who provide essential support to project managers and teams by handling administrative tasks such as scheduling meetings, preparing documents, maintaining project records, and facilitating communication among team members. They help ensure that projects run smoothly by organizing logistics, tracking deadlines, and assisting with budgeting or reporting. Their role is crucial for keeping projects on track, allowing project managers to focus on higher-level planning and execution.

How does a project administrative assistant typically collaborate with project managers and other team members?

A Project Administrative Assistant plays a key role in supporting project managers and teams by handling scheduling, preparing documentation, and coordinating meetings. They often serve as a communication hub, ensuring that information flows smoothly between stakeholders, team members, and external partners. This position frequently involves tracking project progress, managing shared resources, and assisting with reporting tasks, which helps keep everyone aligned and projects on track. Collaboration is usually facilitated through regular team meetings, shared digital platforms, and close partnership with project leads.

What are the key skills and qualifications needed to thrive as a project administrative assistant, and why are they important?

To thrive as a Project Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by an associate degree or equivalent experience. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheets, and document management systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you effectively support project teams and manage competing priorities. These skills are vital for ensuring projects run smoothly, deadlines are met, and administrative processes are efficient.

What is the difference between Project Administrative Assistant vs Project Coordinator?

AspectProject Administrative AssistantProject Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsBachelor's degree often preferred; certifications like CAPM can be advantageous
Work EnvironmentOffice settings, supporting project teams with administrative tasksOffice or on-site, managing project schedules and communication
Employer & Industry UsageCommon in construction, IT, and corporate sectorsUsed across various industries including engineering, IT, and marketing
Search & Comparison IntentFocuses on administrative support roles within projectsInvolves coordinating project activities and timelines

The Project Administrative Assistant primarily handles administrative tasks to support project teams, while the Project Coordinator manages project schedules, communication, and coordination efforts. Both roles are essential but differ in scope and responsibilities within project environments.

How much is a project administrative assistant paid?

The average salary for a project administrative assistant ranges from $40,000 to $55,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.
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What states have the most Project Administrative Assistant jobs?

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Project Administrative Assistant jobs near you
Infographic showing various Project Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 90% Full Time, 6% Part Time, and 4% Contract. Highlights an 84% Physical, 4% Hybrid, and 12% Remote job distribution, with an average salary of $49,167 per year, or $23.6 per hour.

Project Administrative Assistant

HR Manager

Schaumburg, IL • On-site

$55K - $60K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 5 days ago

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Job description

Project Administrative Assistant

Salary: $55,000 – $60,000 Annually

Location: Schaumburg, IL



We are a nationally recognized luxury hospitality design and branding firm specializing in boutique hotels, rooftop venues, restaurants, and private member spaces across the country. Our team combines architectural design, custom fabrication, lighting, and sensory storytelling to create environments that feel both elevated and unforgettable.



We are currently seeking a Project Administrative Assistant to join our growing team! In this role, you will serve as a key point of contact for clients, helping manage project communication, coordinate timelines and deliverables, and provide updates throughout the design process.



We offer competitive pay and a comprehensive benefits package that includes medical, dental, vision, life insurance, and a 401(k) with company match.


What You’ll Do


  • Oversee day-to-day client inquiries and ensure timely, professional responses that maintain a high-touch service experience
  • Act as the primary liaison between clients, designers, and project managers to ensure clear and consistent communication across all project phases
  • Track project milestones and proactively flag risks, delays, or scope changes to internal leadership
  • Prepare and maintain client-facing documentation, including status reports, meeting summaries, and presentation materials
  • Coordinate scheduling for client meetings, design reviews, site visits, and installation timelines
  • Support onboarding of new clients by organizing project kickoffs and outlining workflow expectations
  • Manage revisions and approvals process for design concepts, materials, and deliverables


What We’re Looking For


  • 1+ years of administrative or customer service experience
  • Strong capability to handle multiple cases while prioritizing effectively in a fast-paced setting
  • Basic computer skills, including email, word processing, and spreadsheets



Corporate Resources, on behalf of our client located in Carol Stream, IL, is hiring a full-time, permanent Project Administrative Assistant.