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Project Administrative Assistant Jobs in Virginia

Amteck

Administrative Assistant

Richmond, VA · On-site

$17.75 - $24/hr

Field Administrative Assistant The Field Administrative Assistant has a vital role in the overall ... They report to the project manager of the site that they are assigned. Responsibilities which will ...

FBR & Co.

Administrative Assistant

Arlington, VA

$20.50 - $27.75/hr

Summary of Position The Administrative Assistant provides administrative and general project support to various departments and senior leaders within the bank. They will assist the executives and ...

Butterfly Home Care

Administrative Assistant

Sterling, VA · On-site

$20 - $25/hr

Order office supplies and keep the office clean, organized, and presentable. * Assist with meetings, calendars, and special projects. * Perform general administrative duties to support the day-to-day ...

CVW Event Productions

Be Seen First

Administrative Assistant

Chantilly, VA · On-site

$45K/yr

The Administrative Assistant will support both the operational and business development activities ... This role serves as a central point of coordination for scheduling, communications, project ...

State of Virginia

Administrative Assistant

Henrico, VA · On-site

$60K - $73K/yr

Administrative Assistant Apply now Job no: 5108619 Work type: Full-Time (Salaried) Location ... Skill in coordinating projects, managing logistics, and supporting multidepartment workflows. Skill ...

ASCENDING

Administrative Assistant

Richmond, VA · On-site

$17.75 - $24/hr

We are seeking an experienced Administrative Assistant to provide high-level support to executive leaders and manage a diverse range of projects and administrative tasks. This role is responsible for ...

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All JobsProject Administrative JobsProject Administrative Assistant JobsProject Administrative Assistant Jobs in Virginia

Project Administrative Assistant information

See Virginia salary details

$13

$23

$35

How much do project administrative assistant jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for project administrative assistant in Virginia is $23.44, according to ZipRecruiter salary data. Most workers in this role earn between $19.09 and $26.68 per hour, depending on experience, location, and employer.

What is a project administrative assistant?

Project Administrative Assistants are professionals who provide essential support to project managers and teams by handling administrative tasks such as scheduling meetings, preparing documents, maintaining project records, and facilitating communication among team members. They help ensure that projects run smoothly by organizing logistics, tracking deadlines, and assisting with budgeting or reporting. Their role is crucial for keeping projects on track, allowing project managers to focus on higher-level planning and execution.

How much is a project administrative assistant paid?

The average salary for a project administrative assistant typically ranges from $40,000 to $55,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What is the difference between Project Administrative Assistant vs Project Coordinator?

AspectProject Administrative AssistantProject Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsBachelor's degree often preferred; certifications like CAPM can be advantageous
Work EnvironmentOffice settings, supporting project teams with administrative tasksOffice or on-site, managing project schedules and communication
Employer & Industry UsageCommon in construction, IT, and corporate sectorsUsed across various industries including engineering, IT, and marketing
Search & Comparison IntentFocuses on administrative support roles within projectsInvolves coordinating project activities and timelines

The Project Administrative Assistant primarily handles administrative tasks to support project teams, while the Project Coordinator manages project schedules, communication, and coordination efforts. Both roles are essential but differ in scope and responsibilities within project environments.

What are the key skills and qualifications needed to thrive as a project administrative assistant, and why are they important?

To thrive as a Project Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by an associate degree or equivalent experience. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheets, and document management systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you effectively support project teams and manage competing priorities. These skills are vital for ensuring projects run smoothly, deadlines are met, and administrative processes are efficient.

How does a project administrative assistant typically collaborate with project managers and other team members?

A Project Administrative Assistant plays a key role in supporting project managers and teams by handling scheduling, preparing documentation, and coordinating meetings. They often serve as a communication hub, ensuring that information flows smoothly between stakeholders, team members, and external partners. This position frequently involves tracking project progress, managing shared resources, and assisting with reporting tasks, which helps keep everyone aligned and projects on track. Collaboration is usually facilitated through regular team meetings, shared digital platforms, and close partnership with project leads.
What are popular job titles related to Project Administrative Assistant jobs in Virginia? For Project Administrative Assistant jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Project Administrative Assistant jobs in Virginia look for? The top searched job categories for Project Administrative Assistant jobs in Virginia are:
What cities in Virginia are hiring for Project Administrative Assistant jobs? Cities in Virginia with the most Project Administrative Assistant job openings:
Project Administrative Assistant jobs near you
Infographic showing various Project Administrative Assistant job openings in Virginia as of August 2026, with employment types broken down into 87% Full Time, 8% Part Time, and 5% Contract. Highlights an 86% Physical, 4% Hybrid, and 10% Remote job distribution, with an average salary of $48,745 per year, or $23.4 per hour.

Project Administrative Assistant$18-$28hr

Curtis Contracting

West Point, VA • On-site

$18 - $28/hr

Other

Posted 7 days ago

Job description


Job Description: Project Administrative Assistant
The Project Administrative Assistant provides essential administrative and clerical support to project managers, superintendents, and other team members involved in highway construction projects. This role is responsible for maintaining project documentation, ensuring contract compliance, generating and managing subcontracts and purchase orders, and assisting in generating monthly progress billings. The successful candidate will help to streamline project operations, ensuring accuracy, efficiency, and adherence to industry standards.
Key Responsibilities:
* Documentation and Compliance: Maintain and organize project records, including tracking submittals, lien waivers, contract compliance documents, and daily production quantities. Ensure all files are current, accurate, and easily accessible.
* Invoice Management:
Enter and review project-related invoices to ensure they align with budgetary guidelines.
* Subcontract and Purchase Order Administration:
Collaborate with project managers and team members to create, submit, and manage subcontracts and purchase orders. Track and manage the timely receipt of lien waivers to ensure compliance with contractual requirements. Issue vendor payments once requirements have been met.
* Production Tracking and Project Billing:
Assist in tracking project quantities related to daily production and verifying accuracy. Generate and submit monthly progress billings along with tracking payments.
* General Administrative Support:
Provide general clerical support, including data entry, file maintenance, answering phones, and other tasks to assist with the smooth operation of the project team.
Qualifications:
* High school diploma or equivalent; Associates degree or relevant administrative certification is a plus.
* 3-5+ years of accounting experience, preferably within the construction industry.
* Proficiency required in the use of Microsoft Windows applications: Word, Excel and Outlook.
* Strong organizational skills with attention to detail and accuracy.
* Ability to prioritize multiple assignments and meet deadlines in a fast-paced environment.
* Strong communication skills, both written and verbal.
Curtis Contracting, Inc. (CCI) is a Class "A" contractor prequalified with VDOT and has been in business since 1985. The company is organized into multiple divisions, including Civil, Heavy Highway, Road & Bridge Maintenance, and Federal.
Curtis Contracting, Inc. was founded on the principles of ethics, partnering, quality, integrity, safety, and environmental stewardship. These values continue to guide our leadership team and daily operations. We hope you will consider joining our team.
Curtis Contracting, Inc. is an equal opportunity employer, including individuals with disabilities and veterans.

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