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Jacobs

Project Administrative Assistant

Honolulu, HI · On-site

If you want to join a company invested in you, your success and the global community, join us as a Project Administrative Assistant. As a vital member of our Honolulu-based Transportation team, you ...

Jacobs

Project Administrative Assistant

Honolulu, HI · On-site

If you want to join a company invested in you, your success and the global community, join us as a Project Administrative Assistant. As a vital member of our Honolulu-based Transportation team, you ...

Low Country Building Solutions

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Project Administrative Assistant

Pittsburgh, PA

The project administrative assistant will be responsible for ensuring proper efficiencies applicable to all construction and project related tasks. This position will support and work with the ...

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How much do project administrative jobs pay per hour?

As of May 28, 2026, the average hourly pay for project administrative in the United States is $23.64, according to ZipRecruiter salary data. Most workers in this role earn between $19.23 and $26.92 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Project Administrator, and why are they important?

To thrive as a Project Administrator, you need strong organizational abilities, attention to detail, and a background in business administration or project management. Familiarity with project management software (like MS Project or Asana), spreadsheets, and document management systems is typically required. Excellent communication, problem-solving, and multitasking skills help you coordinate teams and manage shifting priorities. These skills ensure projects run smoothly, deadlines are met, and stakeholders are kept informed throughout the project lifecycle.

How does a Project Administrative role typically support project managers and team members during the project lifecycle?

As a Project Administrative professional, you play a critical role in ensuring that projects run smoothly by handling scheduling, documentation, and communication tasks. You’ll coordinate meetings, track project milestones, manage records, and help prepare reports, allowing project managers and team members to focus on core tasks. This role often involves acting as a liaison between different departments, ensuring everyone stays informed and aligned on project progress. Your organizational skills directly support the successful delivery of projects and can open doors to more advanced project management roles.

What are Project Administrative professionals?

Project Administrative professionals are responsible for providing administrative support to project managers and teams. They help coordinate project activities, manage documentation, schedule meetings, and ensure that project deadlines and requirements are met. Their role is crucial in keeping projects organized and running smoothly by handling communication, tracking progress, and assisting with budgeting and reporting tasks. They often serve as a liaison between different departments and stakeholders to facilitate effective project execution.

What is the difference between Project Administrative vs Project Coordinator?

AspectProject AdministrativeProject Coordinator
CredentialsTypically requires administrative or project management certificationsOften requires project management experience or certifications
Work EnvironmentOffice-based, supporting project teamsOffice or on-site, coordinating project activities
Employer & Industry UsageCommon in construction, IT, and engineering sectorsWidely used across industries like construction, marketing, and tech
Primary FocusAdministrative support, documentation, schedulingOverseeing project tasks, communication, and timelines

While both roles support project execution, Project Administrative focuses on administrative tasks and documentation, whereas Project Coordinator manages project activities and team communication to ensure project success.

What cities are hiring for Project Administrative jobs? Cities with the most Project Administrative job openings:
What are the most commonly searched types of Project Administrative jobs? The most popular types of Project Administrative jobs are:
What states have the most Project Administrative jobs? States with the most job openings for Project Administrative jobs include:
Project Administrative jobs near you
Infographic showing various Project Administrative job openings in the United States as of May 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 4% Hybrid, and 3% Remote job distribution, with an average salary of $49,167 per year, or $23.6 per hour.
Project Administrative Assistant

Project Administrative Assistant

Curtis Contracting

West Point, VA • On-site

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

Job Description: Project Administrative Assistant
The Project Administrative Assistant provides essential administrative and clerical support to project managers, superintendents, and other team members involved in highway construction projects. This role is responsible for maintaining project documentation, ensuring contract compliance, generating and managing subcontracts and purchase orders, and assisting in generating monthly progress billings. The successful candidate will help to streamline project operations, ensuring accuracy, efficiency, and adherence to industry standards.
Key Responsibilities:
* Documentation and Compliance: Maintain and organize project records, including tracking submittals, lien waivers, contract compliance documents, and daily production quantities. Ensure all files are current, accurate, and easily accessible.
* Invoice Management:
Enter and review project-related invoices to ensure they align with budgetary guidelines.
* Subcontract and Purchase Order Administration:
Collaborate with project managers and team members to create, submit, and manage subcontracts and purchase orders. Track and manage the timely receipt of lien waivers to ensure compliance with contractual requirements. Issue vendor payments once requirements have been met.
* Production Tracking and Project Billing:
Assist in tracking project quantities related to daily production and verifying accuracy. Generate and submit monthly progress billings along with tracking payments.
* General Administrative Support:
Provide general clerical support, including data entry, file maintenance, answering phones, and other tasks to assist with the smooth operation of the project team.
Qualifications:
* High school diploma or equivalent; Associates degree or relevant administrative certification is a plus.
* 3-5+ years of accounting experience, preferably within the construction industry.
* Proficiency required in the use of Microsoft Windows applications: Word, Excel and Outlook.
* Strong organizational skills with attention to detail and accuracy.
* Ability to prioritize multiple assignments and meet deadlines in a fast-paced environment.
* Strong communication skills, both written and verbal.
Curtis Contracting, Inc. (CCI) is a Class "A" contractor prequalified with VDOT and has been in business since 1985. The company is organized into multiple divisions, including Civil, Heavy Highway, Road & Bridge Maintenance, and Federal.
Curtis Contracting, Inc. was founded on the principles of ethics, partnering, quality, integrity, safety, and environmental stewardship. These values continue to guide our leadership team and daily operations. We hope you will consider joining our team.

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