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Project Administrative Jobs in Florida (NOW HIRING)

DOC

Project Administrative Assistant

Naples, FL · Hybrid

Project Administrative Assistant Location: Hybrid (Naples, FL) Reports To: Manager of Field Administration About Daniel O'Connell's Sons (DOC) Founded in 1879, Daniel O'Connell's Sons (DOC) is a ...

AA2IT

Assistant Project Manager

Palm Beach Gardens, FL · On-site

In this role, you will assist with managing projects from initiation through completion and provide key reporting and administrative support. Responsibilities : • Request and provide reporting on ...

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Project Administrative information

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How much do project administrative jobs pay per hour?

As of Aug 24, 2026, the average hourly pay for project administrative in Florida is $17.66, according to ZipRecruiter salary data. Most workers in this role earn between $14.38 and $20.10 per hour, depending on experience, location, and employer.

What is a project administrative?

Project Administrative professionals are responsible for providing administrative support to project managers and teams. They help coordinate project activities, manage documentation, schedule meetings, and ensure that project deadlines and requirements are met. Their role is crucial in keeping projects organized and running smoothly by handling communication, tracking progress, and assisting with budgeting and reporting tasks. They often serve as a liaison between different departments and stakeholders to facilitate effective project execution.

What does a project administrative do?

As a Project Administrative professional, you play a critical role in ensuring that projects run smoothly by handling scheduling, documentation, and communication tasks. You’ll coordinate meetings, track project milestones, manage records, and help prepare reports, allowing project managers and team members to focus on core tasks. This role often involves acting as a liaison between different departments, ensuring everyone stays informed and aligned on project progress. Your organizational skills directly support the successful delivery of projects and can open doors to more advanced project management roles.

What are the key skills and qualifications needed to thrive as a project administrator?

To thrive as a Project Administrator, you need strong organizational abilities, attention to detail, and a background in business administration or project management. Familiarity with project management software (like MS Project or Asana), spreadsheets, and document management systems is typically required. Excellent communication, problem-solving, and multitasking skills help you coordinate teams and manage shifting priorities. These skills ensure projects run smoothly, deadlines are met, and stakeholders are kept informed throughout the project lifecycle.

What is the difference between Project Administrative vs Project Coordinator?

AspectProject AdministrativeProject Coordinator
CredentialsTypically requires administrative or project management certificationsOften requires project management experience or certifications
Work EnvironmentOffice-based, supporting project teamsOffice or on-site, coordinating project activities
Employer & Industry UsageCommon in construction, IT, and engineering sectorsWidely used across industries like construction, marketing, and tech
Primary FocusAdministrative support, documentation, schedulingOverseeing project tasks, communication, and timelines

While both roles support project execution, Project Administrative focuses on administrative tasks and documentation, whereas Project Coordinator manages project activities and team communication to ensure project success.

How much do project administrators make in the US?

Project administrators in the US typically earn a median annual salary of around $55,000 to $70,000, depending on experience, industry, and location. Entry-level roles may start lower, while experienced professionals with certifications can earn higher salaries, especially in larger organizations or specialized fields.

Is a project administrative a stressful job?

A project administrative role can be stressful due to managing multiple tasks, deadlines, and coordinating between teams. However, stress levels often depend on the complexity of projects, organizational support, and individual skills in time management and communication.

What are the most commonly searched types of Project Administrative jobs in Florida?

The most popular types of Project Administrative jobs in Florida are:

What are popular job titles related to Project Administrative jobs in Florida?

For Project Administrative jobs in Florida, the most frequently searched job titles are:

What job categories do people searching Project Administrative jobs in Florida look for?

The top searched job categories for Project Administrative jobs in Florida are:

Project Administrative jobs near you
Infographic showing various Project Administrative job openings in Florida as of August 2026, with employment types broken down into 100% Full Time. Highlights an 74% In-person, and 26% Hybrid job distribution, with an average salary of $36,742 per year, or $17.7 per hour.

Project Administrative Assistant

DOC

Naples, FL • Hybrid

Full-time

Posted 17 days ago

Job description

Job Title: Project Administrative Assistant
Location: Hybrid (Naples, FL)
Reports To: Manager of Field Administration

About Daniel O'Connell's Sons (DOC)

Founded in 1879, Daniel O'Connell's Sons (DOC) is a construction leader with a legacy of innovation, integrity, and impact. With offices across the Northeast and Florida, we deliver building and heavy/civil projects for public and private clients. Our mission is to be a problem-solving ally that transcends risk, fosters a compelling and cohesive work environment, and propels our industry forward.

When you join DOC, you become part of a collaborative team that values better ways of building. We embrace new technologies, delivery methods, and ideas that shape the future of construction.

Position Summary

We are seeking a highly organized, detail-driven, and tech-savvy Project Administrative Assistant to support multiple active projects with precision and care. This role provides consistent, high-quality project support while maintaining accurate documentation and dependable follow-through.

Key Responsibilities

  • Provide administrative and financial support across multiple construction projects.
  • Process invoices and assist with basic accounts payable (AP) tasks.
  • Generate commitments and manage contracts and project documents.
  • Review certified payroll for compliance with applicable prevailing wage/Davis–Bacon Act (DBA) requirements.
  • Maintain organized digital documentation using cloud-based systems.
  • Communicate effectively with internal stakeholders, subcontractors, and vendors.
  • Review hourly change order labor rates for compliance with prevailing wage/DBA or CBA rate sheets.
  • Collect, verify, and track COIs and required endorsements/limits.
  • Use Excel and email tools to track, report, and share project data.
  • Contribute to a culture of urgency, attention to detail, and continuous improvement.

Qualifications

  • Experience supporting construction or project-based teams preferred.
  • Strong organizational and communication skills.
  • Comfortable working with financial systems and processing invoices.
  • Proficiency in Microsoft 365 and cloud-based document management platforms.
  • Ability to adapt to new technologies and systems quickly.
  • Experience with Sage or Vista (or similar financial software) is a plus.