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Project Administrative Assistant Jobs in Florida

DOC

Project Administrative Assistant

Naples, FL · Hybrid

Project Administrative Assistant Location: Hybrid (Naples, FL) Reports To: Manager of Field Administration About Daniel O'Connell's Sons (DOC) Founded in 1879, Daniel O'Connell's Sons (DOC) is a ...

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Project Administrative Assistant

Boca Raton, FL · On-site

$60K - $65K/yr

PRIMARY RESPONSIBLITIES: · Perform and execute project functions: Assist in defining project scope and objectives with relevant internal stakeholders. Coordinate internal resources and third parties ...

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Project Administrative Assistant information

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How much do project administrative assistant jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for project administrative assistant in Florida is $17.66, according to ZipRecruiter salary data. Most workers in this role earn between $14.38 and $20.10 per hour, depending on experience, location, and employer.

What is a project administrative assistant?

Project Administrative Assistants are professionals who provide essential support to project managers and teams by handling administrative tasks such as scheduling meetings, preparing documents, maintaining project records, and facilitating communication among team members. They help ensure that projects run smoothly by organizing logistics, tracking deadlines, and assisting with budgeting or reporting. Their role is crucial for keeping projects on track, allowing project managers to focus on higher-level planning and execution.

How much is a project administrative assistant paid?

The average salary for a project administrative assistant typically ranges from $40,000 to $55,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What is the difference between Project Administrative Assistant vs Project Coordinator?

AspectProject Administrative AssistantProject Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsBachelor's degree often preferred; certifications like CAPM can be advantageous
Work EnvironmentOffice settings, supporting project teams with administrative tasksOffice or on-site, managing project schedules and communication
Employer & Industry UsageCommon in construction, IT, and corporate sectorsUsed across various industries including engineering, IT, and marketing
Search & Comparison IntentFocuses on administrative support roles within projectsInvolves coordinating project activities and timelines

The Project Administrative Assistant primarily handles administrative tasks to support project teams, while the Project Coordinator manages project schedules, communication, and coordination efforts. Both roles are essential but differ in scope and responsibilities within project environments.

What are the key skills and qualifications needed to thrive as a project administrative assistant, and why are they important?

To thrive as a Project Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by an associate degree or equivalent experience. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheets, and document management systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you effectively support project teams and manage competing priorities. These skills are vital for ensuring projects run smoothly, deadlines are met, and administrative processes are efficient.

How does a project administrative assistant typically collaborate with project managers and other team members?

A Project Administrative Assistant plays a key role in supporting project managers and teams by handling scheduling, preparing documentation, and coordinating meetings. They often serve as a communication hub, ensuring that information flows smoothly between stakeholders, team members, and external partners. This position frequently involves tracking project progress, managing shared resources, and assisting with reporting tasks, which helps keep everyone aligned and projects on track. Collaboration is usually facilitated through regular team meetings, shared digital platforms, and close partnership with project leads.

What are popular job titles related to Project Administrative Assistant jobs in Florida?

For Project Administrative Assistant jobs in Florida, the most frequently searched job titles are:

What job categories do people searching Project Administrative Assistant jobs in Florida look for?

The top searched job categories for Project Administrative Assistant jobs in Florida are:

What cities in Florida are hiring for Project Administrative Assistant jobs?

Cities in Florida with the most Project Administrative Assistant job openings:

Project Administrative Assistant jobs near you
Infographic showing various Project Administrative Assistant job openings in Florida as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $36,742 per year, or $17.7 per hour.

Project Administrative Assistant

DOC

Naples, FL • Hybrid

Full-time

Posted 8 days ago

Job description

Job Title: Project Administrative Assistant
Location: Hybrid (Naples, FL)
Reports To: Manager of Field Administration

About Daniel O'Connell's Sons (DOC)

Founded in 1879, Daniel O'Connell's Sons (DOC) is a construction leader with a legacy of innovation, integrity, and impact. With offices across the Northeast and Florida, we deliver building and heavy/civil projects for public and private clients. Our mission is to be a problem-solving ally that transcends risk, fosters a compelling and cohesive work environment, and propels our industry forward.

When you join DOC, you become part of a collaborative team that values better ways of building. We embrace new technologies, delivery methods, and ideas that shape the future of construction.

Position Summary

We are seeking a highly organized, detail-driven, and tech-savvy Project Administrative Assistant to support multiple active projects with precision and care. This role provides consistent, high-quality project support while maintaining accurate documentation and dependable follow-through.

Key Responsibilities

  • Provide administrative and financial support across multiple construction projects.
  • Process invoices and assist with basic accounts payable (AP) tasks.
  • Generate commitments and manage contracts and project documents.
  • Review certified payroll for compliance with applicable prevailing wage/Davis–Bacon Act (DBA) requirements.
  • Maintain organized digital documentation using cloud-based systems.
  • Communicate effectively with internal stakeholders, subcontractors, and vendors.
  • Review hourly change order labor rates for compliance with prevailing wage/DBA or CBA rate sheets.
  • Collect, verify, and track COIs and required endorsements/limits.
  • Use Excel and email tools to track, report, and share project data.
  • Contribute to a culture of urgency, attention to detail, and continuous improvement.

Qualifications

  • Experience supporting construction or project-based teams preferred.
  • Strong organizational and communication skills.
  • Comfortable working with financial systems and processing invoices.
  • Proficiency in Microsoft 365 and cloud-based document management platforms.
  • Ability to adapt to new technologies and systems quickly.
  • Experience with Sage or Vista (or similar financial software) is a plus.