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Project Administrator Jobs in Florida (NOW HIRING)

Apex Companies

Project Administrator

Naples, FL

Position Summary: The Project Administrator will support Project Managers and technical teams based out of our Naples office. This role focuses on administrative, contractual, and project ...

Ajax Building

Project Administrator

Gainesville, FL · On-site

PROJECT ADMINISTRATOR SUMMARY The basic function of the Project Administrator is to provide direct administrative support to all jobsite staff. REQUIREMENTS Education • Required: High School ...

Apex Companies

Project Administrator

Naples, FL · On-site

The Project Administrator will support Project Managers and technical teams based out of our Naples office. This role focuses on administrative, contractual, and project coordination tasks that help ...

Apex Companies

Project Administrator

Naples, FL

The Project Administrator will support Project Managers and technical teams based out of our Naples office. This role focuses on administrative, contractual, and project coordination tasks that help ...

RK&K

Project Administrator

Orlando, FL · Hybrid

RK&K is excited to add a Project Administrator to our Construction, Engineering and Inspection (CEI) team in Central Florida. This position will work within our Construction Management group under ...

RK&K

Project Administrator

Tallahassee, FL · Hybrid

RK&K is excited to add a Project Administrator to our Construction, Engineering and Inspection (CEI) team in the Northwest Florida area (Tallahassee, Chipley, Pensacola, Gainesville)This position ...

Heidrick & Struggles

Project Administrator

Tampa, FL · On-site

The Project Administrator drives search and consulting processes with high attention to detail, curiosity, proactiveness, along with strong operational, communication and software skills. This role ...

Flooring Concepts Inc

Be Seen First

Project Administrator

Briny Breezes, FL · On-site

Flooring Concepts is a leading flooring company looking for an organized and detail-oriented Project Administrator to join our team in West Palm Beach (Okeechobee Blvd & Jog Road area). If you thrive ...

Urgent

Flooring Concepts Inc

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Project Administrator

North Palm Beach, FL · On-site

Flooring Concepts is a leading flooring company looking for an organized and detail-oriented Project Administrator to join our team in West Palm Beach (Okeechobee Blvd & Jog Road area). If you thrive ...

Urgent

Flooring Concepts Inc

Be Seen First

Project Administrator

North Palm Beach, FL · On-site

Flooring Concepts is a leading flooring company looking for an organized and detail-oriented Project Administrator to join our team in West Palm Beach (Okeechobee Blvd & Jog Road area). If you thrive ...

Urgent

Flooring Concepts Inc

Be Seen First

Project Administrator

Palm Beach Gardens, FL · On-site

Flooring Concepts is a leading flooring company looking for an organized and detail-oriented Project Administrator to join our team in West Palm Beach (Okeechobee Blvd & Jog Road area). If you thrive ...

Urgent

Heidrick & Struggles

Project Administrator

Tampa, FL

The Project Administrator drives search and consulting processes with high attention to detail, curiosity, proactiveness, along with strong operational, communication and software skills. This role ...

Flooring Concepts Inc

Be Seen First

Project Administrator

Jupiter, FL · On-site

Flooring Concepts is a leading flooring company looking for an organized and detail-oriented Project Administrator to join our team in West Palm Beach (Okeechobee Blvd & Jog Road area). If you thrive ...

Urgent

Dometic

Project Administrator

Pompano Beach, FL · On-site

As a Project Administrator of the Pompano Beach team, you will be responsible for driving execution and momentum across multiple product development projects from concept to launch. This role is ...

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All JobsProject Administrator JobsProject Administrator Jobs in Florida

Project Administrator information

See Florida salary details

$11

$21

$38

How much do project administrator jobs pay per hour?

As of Jul 26, 2026, the average hourly pay for project administrator in Florida is $21.64, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $24.95 per hour, depending on experience, location, and employer.

How does a Project Administrator typically interact with project managers and other team members?

As a Project Administrator, you will work closely with project managers to track progress, prepare reports, and ensure that documentation is accurate and up to date. You’ll also coordinate with team members across various departments to schedule meetings, monitor deadlines, and address logistical issues. This role requires strong communication and organizational skills, as you often serve as the central point of contact for project-related information. Effective collaboration and proactive follow-up are key to success in this position.

What is the difference between Project Administrator vs Project Coordinator?

AspectProject AdministratorProject Coordinator
ResponsibilitiesHandles administrative tasks, documentation, scheduling, and resource managementAssists in project planning, communication, and coordinating team activities
Required CredentialsTypically requires a diploma or degree in business or related fieldSimilar educational background, often with certifications in project management
Work EnvironmentOffice-based, supporting project teams across various industriesOffice or on-site, facilitating project execution and team collaboration

Project Administrators focus on administrative support and documentation, ensuring project processes run smoothly. Project Coordinators assist with planning and team coordination, often working closely with Project Managers. While their roles overlap, Project Administrators are more administrative, whereas Project Coordinators are more involved in project execution and communication.

What is the role of a project administrator?

A project administrator is responsible for supporting project management by coordinating schedules, maintaining documentation, tracking progress, and communicating with team members. They often use project management tools and ensure that project tasks are completed on time and within scope. Strong organizational and communication skills are essential for this role.

What are Project Administrators?

Project Administrators are professionals who provide essential administrative support to project managers and teams throughout the lifecycle of a project. They handle tasks such as scheduling meetings, preparing documents, tracking project progress, managing budgets, and ensuring that all project documentation is up to date. Their role helps ensure that projects run smoothly by organizing resources, facilitating communication, and assisting with problem-solving as needed. Project Administrators are vital in keeping projects on track and supporting the overall success of the team.

What skills do you need to be a project administrator?

A project administrator needs strong organizational and communication skills, proficiency with project management tools like Microsoft Project or Excel, and the ability to coordinate tasks and schedules effectively. Attention to detail, problem-solving abilities, and basic understanding of project workflows are also important for success in this role.

Is project administrator an entry-level job?

A project administrator role can be entry-level or require some experience, depending on the organization. Entry-level positions typically require basic organizational skills and familiarity with project management tools, while more advanced roles may need prior experience or certifications such as CAPM or PMP.

How much do project administrators make in the US?

Project administrators in the US typically earn a median annual salary of around $55,000 to $70,000, depending on experience, industry, and location. Entry-level roles may start lower, while experienced professionals with certifications can earn higher salaries, especially in larger organizations or specialized fields.

What are the key skills and qualifications needed to thrive as a Project Administrator, and why are they important?

To thrive as a Project Administrator, you need strong organizational skills, attention to detail, and a background in project management or business administration, often supported by relevant degrees or certifications. Familiarity with project management software (such as MS Project, Asana, or Trello), spreadsheets, and document management systems is typically required. Excellent communication, time management, and problem-solving abilities are crucial soft skills for coordinating tasks and supporting project teams. These skills ensure projects stay on track, resources are efficiently allocated, and stakeholders remain informed, contributing to successful project outcomes.
More about Project Administrator jobs
What are the most commonly searched types of Project Administrator jobs in Florida? The most popular types of Project Administrator jobs in Florida are:
What are popular job titles related to Project Administrator jobs in Florida? For Project Administrator jobs in Florida, the most frequently searched job titles are:
What job categories do people searching Project Administrator jobs in Florida look for? The top searched job categories for Project Administrator jobs in Florida are:
What cities in Florida are hiring for Project Administrator jobs? Cities in Florida with the most Project Administrator job openings:
What are popular job titles related to Project Administrator jobs in FL? For Project Administrator jobs in FL, the most frequently searched job titles are:
Project Administrator jobs near you
Infographic showing various Project Administrator job openings in Florida as of July 2026, with employment types broken down into 93% Full Time, and 7% Contract. Highlights an 93% In-person, and 7% Remote job distribution, with an average salary of $45,009 per year, or $21.6 per hour.
Project Administrator

Project Administrator

Apex Companies

Naples, FL

Other

Medical, Dental, Life, Retirement

Posted 5 days ago

Job description

Position Summary: 
The Project Administrator will support Project Managers and technical teams based out of our Naples office. This role focuses on administrative, contractual, and project coordination tasks that help ensure smooth execution of projects across the Southeast Division. The ideal candidate is organized, detailoriented, and comfortable working in a fastpaced consulting environment.

Your Responsibilities as a Project Administrator:

  • Assist Project Managers with contract administration, including drafting, reviewing, and tracking contract documents, amendments, sub-agreements, and compliance requirements.
  • Support project setup in internal systems, ensuring accuracy of budgets, billing rates, task codes, and contractual obligations.
  • Coordinate project schedules, deadlines, and deliverables with internal staff and external partners.
  • Maintain project files, documentation logs, subcontractor records, and QA/QC forms in SharePoint or designated systems.
  • Track project progress, deliverable status, risks, and issues; assist with preparing project status reports.
  • Support invoice preparation, accounts payable coordination, and monthly billing cycles.
  • Monitor aged receivables and support project managers with collections.
  • Schedule and coordinate project meetings, take notes, and distribute action items.
  • Provide general administrative support to project teams across the Woburn and Quincy offices.

What we're looking for:

  • Associate or Bachelor's degree in Business Administration, Project Management, Engineering, or related field preferred.
  • 3+ years of experience in an administrative support or project coordination role (AEC industry preferred).
  • Strong organizational skills with excellent attention to detail.
  • Proficiency with Microsoft Office 365 (Outlook, Teams, Excel, Word, PowerPoint) and collaboration tools such as SharePoint and Teams.
  • Basic understanding of contracts, proposals, or project financials.
  • Excellent written and verbal communication skills.
  • Ability to manage multiple priorities and work both independently and collaboratively.
  • Sponsorship not available now or in the future.

Why you'll love working for us:

  • Company-subsidized medical and dental.
  • Company-paid life, short, and long-term disability.
  • 401k match, tuition assistance, and more.
  • Cross-training and the ability to work on a variety of projects.
  • Performance-based bonuses or other incentives.
  • Working with the best and brightest in the industry.
  • 2,000+ employee national firm with 70+ locations across the US.

Apex Job Title: Project Administrator

Req ID: 11865

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