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Project Administrator Jobs in Boca Raton, FL (NOW HIRING)

Flooring Concepts Inc

Be Seen First

Project Administrator

Briny Breezes, FL · On-site

Flooring Concepts is a leading flooring company looking for an organized and detail-oriented Project Administrator to join our team in West Palm Beach (Okeechobee Blvd & Jog Road area). If you thrive ...

Urgent

Dometic

Project Administrator

Pompano Beach, FL · On-site

As a Project Administrator of the Pompano Beach team, you will be responsible for driving execution and momentum across multiple product development projects from concept to launch. This role is ...

Flooring Concepts Inc

Be Seen First

Project Administrator

West Palm Beach, FL · On-site

Flooring Concepts is a leading flooring company looking for an organized and detail-oriented Project Administrator to join our team in West Palm Beach (Okeechobee Blvd & Jog Road area). If you thrive ...

Urgent

Aston Carter

Project Coordinator

Boca Raton, FL · On-site

$25 - $29/hr

Maintain the Project Administrator calendar on SharePoint and keep it current for team visibility. * Provide ongoing support to the Project Administrator team, assisting with day-to-day project ...

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All JobsProject Administrator JobsProject Administrator Jobs in Boca Raton, FL

Project Administrator information

See Boca Raton, FL salary details

$14

$27

$49

How much do project administrator jobs pay per hour?

As of Aug 2, 2026, the average hourly pay for project administrator in Boca Raton, FL is $27.48, according to ZipRecruiter salary data. Most workers in this role earn between $20.77 and $31.73 per hour, depending on experience, location, and employer.

How does a Project Administrator typically interact with project managers and other team members?

As a Project Administrator, you will work closely with project managers to track progress, prepare reports, and ensure that documentation is accurate and up to date. You’ll also coordinate with team members across various departments to schedule meetings, monitor deadlines, and address logistical issues. This role requires strong communication and organizational skills, as you often serve as the central point of contact for project-related information. Effective collaboration and proactive follow-up are key to success in this position.

What is the difference between Project Administrator vs Project Coordinator?

AspectProject AdministratorProject Coordinator
ResponsibilitiesHandles administrative tasks, documentation, scheduling, and resource managementAssists in project planning, communication, and coordinating team activities
Required CredentialsTypically requires a diploma or degree in business or related fieldSimilar educational background, often with certifications in project management
Work EnvironmentOffice-based, supporting project teams across various industriesOffice or on-site, facilitating project execution and team collaboration

Project Administrators focus on administrative support and documentation, ensuring project processes run smoothly. Project Coordinators assist with planning and team coordination, often working closely with Project Managers. While their roles overlap, Project Administrators are more administrative, whereas Project Coordinators are more involved in project execution and communication.

What is the role of a project administrator?

A project administrator is responsible for supporting project management by coordinating schedules, maintaining documentation, tracking progress, and communicating with team members. They often use project management tools and ensure that project tasks are completed on time and within scope. Strong organizational and communication skills are essential for this role.

What are Project Administrators?

Project Administrators are professionals who provide essential administrative support to project managers and teams throughout the lifecycle of a project. They handle tasks such as scheduling meetings, preparing documents, tracking project progress, managing budgets, and ensuring that all project documentation is up to date. Their role helps ensure that projects run smoothly by organizing resources, facilitating communication, and assisting with problem-solving as needed. Project Administrators are vital in keeping projects on track and supporting the overall success of the team.

What skills do you need to be a project administrator?

A project administrator needs strong organizational and communication skills, proficiency with project management tools like Microsoft Project or Excel, and the ability to coordinate tasks and schedules effectively. Attention to detail, problem-solving abilities, and basic understanding of project workflows are also important for success in this role.

Is project administrator an entry-level job?

A project administrator role can be entry-level or require some experience, depending on the organization. Entry-level positions typically require basic organizational skills and familiarity with project management tools, while more advanced roles may need prior experience or certifications such as CAPM or PMP.

How much do project administrators make in the US?

Project administrators in the US typically earn a median annual salary of around $55,000 to $70,000, depending on experience, industry, and location. Entry-level roles may start lower, while experienced professionals with certifications can earn higher salaries, especially in larger organizations or specialized fields.

What are the key skills and qualifications needed to thrive as a Project Administrator, and why are they important?

To thrive as a Project Administrator, you need strong organizational skills, attention to detail, and a background in project management or business administration, often supported by relevant degrees or certifications. Familiarity with project management software (such as MS Project, Asana, or Trello), spreadsheets, and document management systems is typically required. Excellent communication, time management, and problem-solving abilities are crucial soft skills for coordinating tasks and supporting project teams. These skills ensure projects stay on track, resources are efficiently allocated, and stakeholders remain informed, contributing to successful project outcomes.
More about Project Administrator jobs
What are popular job titles related to Project Administrator jobs in Boca Raton, FL? For Project Administrator jobs in Boca Raton, FL, the most frequently searched job titles are:
What job categories do people searching Project Administrator jobs in Boca Raton, FL look for? The top searched job categories for Project Administrator jobs in Boca Raton, FL are:
What cities near Boca Raton, FL are hiring for Project Administrator jobs? Cities near Boca Raton, FL with the most Project Administrator job openings:
Project Administrator jobs near you
Infographic showing various Project Administrator job openings in Boca Raton, FL as of July 2026, with employment types broken down into 1% As Needed, 83% Full Time, 12% Part Time, 1% Temporary, and 3% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $57,156 per year, or $27.5 per hour.

Construction Project Administrator

Florida Construction Connection

Fort Lauderdale, FL

$24.25 - $32.50/hr

Other

Retirement, PTO

Re-posted 15 days ago

Job description

Construction Project Administrator (Northeast Broward County, Florida)

ABOUT THE COMPANY:

A growing commercial construction firm committed to delivering quality projects while building strong relationships with clients, consultants, subcontractors, and team members. We are seeking a Project Administrator who thrives in a fast-paced environment and enjoys being the organizational backbone of multiple construction projects.

POSITION SUMMARY:

The Project Administrator reports directly to a Senior Project Manager and provides administrative and project support for multiple active construction projects from preconstruction through closeout.

This role is responsible for maintaining project documentation, coordinating communication, tracking critical project activities, supporting project financial administration, and helping ensure projects remain organized, compliant, and moving forward.

The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities simultaneously while supporting a team of construction professionals.

YOU WOULD BE RESPONSIBLE FOR:

Project Documentation & Control

  • Maintain electronic project files
  • Establish and maintain project filing structures
  • Manage document control processes
  • Maintain current project drawings and document revisions
  • Track and distribute updated plans, specifications, bulletins, and addenda
  • Ensure project records are accurate, complete, and current
  • Maintain ShareFile and project management software documentation

RFIs & Submittals

  • Prepare, log, distribute, and track Requests for Information (RFIs)
  • Maintain accurate RFI logs and follow up on outstanding responses
  • Prepare, distribute, and track submittals
  • Maintain submittal logs and approval status reports
  • Coordinate communication between consultants, subcontractors, vendors, and project teams regarding RFIs and submittals
  • Track material approval status and outstanding items

Permitting & Compliance

  • Assist with permit application preparation and submission
  • Track permit status and permit logs
  • Monitor permit revisions, comments, and approvals
  • Coordinate required inspections and documentation
  • Maintain project compliance documentation
  • Process and track Notice to Owner (NTO) documentation
  • Track insurance certificates and subcontractor compliance requirements

Contracts & Financial Administration

  • Assist with subcontract and purchase order documentation
  • Track contract execution status
  • Maintain subcontractor and vendor documentation
  • Support invoice processing and documentation
  • Assist with project billing documentation and draw support
  • Track change order documentation and approvals
  • Support cost reporting and project financial administration

Meeting & Communication Coordination

  • Schedule project meetings
  • Prepare meeting agendas
  • Attend meetings as required
  • Prepare and distribute meeting minutes
  • Track action items and follow-up responsibilities
  • Coordinate communication between project managers, field personnel, consultants, clients, and subcontractors
  • Maintain project contact lists and distribution groups

Project Support

  • Support project startup activities
  • Coordinate project closeout requirements
  • Assemble closeout documentation packages
  • Collect warranties, as-built drawings, operations manuals, and turnover documentation
  • Support project schedules and milestone tracking
  • Assist Senior Project Managers with reporting requirements
  • Coordinate travel and expense reporting as needed
  • Provide day-to-day administrative support to project leadership

DO YOU HAVE WHAT IT TAKES?

Required

  • Minimum 3 years of experience in a Project Administrator, Construction Administrator, Project Coordinator, or similar construction support role
  • Experience supporting multiple construction projects simultaneously
  • Strong organizational and time-management skills
  • Excellent written and verbal communication abilities
  • High attention to detail and follow-through
  • Strong problem-solving and prioritization skills
  • Proficiency with Microsoft Office Suite including Outlook, Word, Excel, and Teams

Preferred

  • Commercial construction experience
  • Experience supporting national or multi-site construction programs
  • Experience with permitting, RFIs, submittals, contracts, change orders, and project closeout documentation
  • Experience with ShareFile and construction management software platforms
  • Experience working with General Contractors, Owners, Developers, or Construction Management firms

HOW IS SUCCESS MEASURED:

The successful Project Administrator will be known for:

  • Keeping projects organized and moving forward
  • Maintaining accurate and timely project documentation
  • Following through on commitments and deadlines
  • Supporting project managers proactively
  • Anticipating project administrative needs before issues arise
  • Communicating effectively with internal and external stakeholders
  • Helping project teams deliver successful projects

WHY YOU WANT THIS OPPORTUNITY:

This is an opportunity to become a key member of a growing construction team where your organizational skills, attention to detail, and ability to support project execution will have a direct impact on project success. If you enjoy being the person who keeps projects organized, information flowing, and teams operating efficiently, we encourage you to apply.

COMPENSATION & BENEFITS:

  • $75,000 - $85,000 annually
  • Bonus
  • 401(k) with Company Contribution
  • Paid Time Off and Holidays
  • Professional working environment

If you’re ready for your next strategic step, Florida Construction Connection is the industry-rooted partner that guides construction professionals to aligned roles.

DOES THIS SOUND LIKE THE CAREER YOU ARE LOOKING FOR?

CONFIDENTIAL CONVERSATIONS ONLY - CALL OR TEXT US 305-361-0094 TO MAKE IT HAPPEN!

Florida Construction Connection – The Breistol Method®

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