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Project Administrative Jobs in California (NOW HIRING)

Legence

Project Administrative Assistant

San Jose, CA · On-site

$25 - $32/hr

We are seeking a Project Administrative Assistant with a passion for organization, project coordination, and driving operational excellence. This role is a great opportunity for a detail-oriented ...

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Project Administrative information

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$13

$23

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How much do project administrative jobs pay per hour?

As of Sep 1, 2026, the average hourly pay for project administrative in California is $23.33, according to ZipRecruiter salary data. Most workers in this role earn between $18.99 and $26.59 per hour, depending on experience, location, and employer.

What is a project administrative?

Project Administrative professionals are responsible for providing administrative support to project managers and teams. They help coordinate project activities, manage documentation, schedule meetings, and ensure that project deadlines and requirements are met. Their role is crucial in keeping projects organized and running smoothly by handling communication, tracking progress, and assisting with budgeting and reporting tasks. They often serve as a liaison between different departments and stakeholders to facilitate effective project execution.

What does a project administrative do?

As a Project Administrative professional, you play a critical role in ensuring that projects run smoothly by handling scheduling, documentation, and communication tasks. You’ll coordinate meetings, track project milestones, manage records, and help prepare reports, allowing project managers and team members to focus on core tasks. This role often involves acting as a liaison between different departments, ensuring everyone stays informed and aligned on project progress. Your organizational skills directly support the successful delivery of projects and can open doors to more advanced project management roles.

What are the key skills and qualifications needed to thrive as a project administrator?

To thrive as a Project Administrator, you need strong organizational abilities, attention to detail, and a background in business administration or project management. Familiarity with project management software (like MS Project or Asana), spreadsheets, and document management systems is typically required. Excellent communication, problem-solving, and multitasking skills help you coordinate teams and manage shifting priorities. These skills ensure projects run smoothly, deadlines are met, and stakeholders are kept informed throughout the project lifecycle.

What is the difference between Project Administrative vs Project Coordinator?

AspectProject AdministrativeProject Coordinator
CredentialsTypically requires administrative or project management certificationsOften requires project management experience or certifications
Work EnvironmentOffice-based, supporting project teamsOffice or on-site, coordinating project activities
Employer & Industry UsageCommon in construction, IT, and engineering sectorsWidely used across industries like construction, marketing, and tech
Primary FocusAdministrative support, documentation, schedulingOverseeing project tasks, communication, and timelines

While both roles support project execution, Project Administrative focuses on administrative tasks and documentation, whereas Project Coordinator manages project activities and team communication to ensure project success.

How much do project administrators make in the US?

Project administrators in the US typically earn a median annual salary of around $55,000 to $70,000, depending on experience, industry, and location. Entry-level roles may start lower, while experienced professionals with certifications can earn higher salaries, especially in larger organizations or specialized fields.

Is a project administrative a stressful job?

A project administrative role can be stressful due to managing multiple tasks, deadlines, and coordinating between teams. However, stress levels often depend on the complexity of projects, organizational support, and individual skills in time management and communication.

What are the most commonly searched types of Project Administrative jobs in California?

The most popular types of Project Administrative jobs in California are:

What are popular job titles related to Project Administrative jobs in California?

For Project Administrative jobs in California, the most frequently searched job titles are:

What job categories do people searching Project Administrative jobs in California look for?

The top searched job categories for Project Administrative jobs in California are:

Project Administrative jobs near you
Infographic showing various Project Administrative job openings in California as of August 2026, with employment types broken down into 100% Full Time. Highlights an 74% In-person, and 26% Hybrid job distribution, with an average salary of $48,523 per year, or $23.3 per hour.

Project Administrative Assistant

San Diego, CA • On-site

HMC Architects
Architectural Services • 201 - 500 employees
Learn more about HMC Architectsexternal

$19.34 - $26.31/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 9 days ago

Job description

Who We Are
HMC Architects is an employee-owned design firm with a desire to make a difference in our communities. As a purpose-driven firm based on values, our mission to design for good drives everything we do. And our ownership culture creates alignment and increased commitment to that mission, keeping us on track to being successful.
What We Do
Founded with the purpose of anticipating community needs, HMC aims to create designs that have a positive impact, now and into the future. We focus primarily on opportunities to have the most direct contribution to communities�through healthcare, education, and civic spaces.
Why Join HMC
As an employee owned company you become an owner after one year�receiving company-provided shares at no cost and building long-term financial growth as the firm succeeds. We also give back through our volunteerism with our Designing Futures Foundation, which advances sustainable and regenerative design and supports the next generation of innovators. In addition to this, we also support our team through:
  • Culture: We put people over profits, giving them the flexibility to manage their work and life. We believe in fairness, equality in opportunity, and rewarding those who perform.
  • Wellness: company paid wellness courses, on-site gyms (at select locations), access to financial advisors and discounts to wellness platforms, gyms and more.
  • Professional Development: LinkedIn learning access, business development training, supportive mentorship, company-paid ARE study materials, exam fees, and licensure completion bonuses.
  • Comprehensive Comp and Benefits: Base+Bonus+Equity+401k, including student loan repayments, wellness programs, full medical, dental, vision, time off and holidays above industry standard.

Summary
We are looking for a detail-oriented and organized Project Administrative Assistant. Responsibilities include administrative support to construction administrators, project managers and principals throughout the course of a project. This position interacts with employees, consultants, clients, contractors, and office guests. Encourages teamwork by creating a climate where others are respected and valued. This position performs document control during all phases of a project.
This position is located in our San Diego, California office. The position requires 3 days in the office and the ability to work from home Mondays and Fridays.
Position Responsibilities
  • Responds promptly to client needs, solicits client feedback to improve service, responds to requests for service and assistance, meets commitments
  • Act as a point of contact for architects, clients, consultants, contractors, and various construction services teams
  • Responsible for all project data entry on various platforms
  • Utilizes resources, establishes priorities, and organizes work to meet/complete required department, program, project, or firm deadline
  • Participates in meetings and help follow up on actions needed
  • Responsible for writing and distributing meeting minutes for various projects and project managers
  • Plans and organizes work assignments for optimum results
  • Performs document control during all phases of a project, including governing agency submissions and communications, routing of RFIs, Submittals, change documents, and all correspondence between contractor and design team
  • Light general office duties may also be required
  • Assist with setting up conference rooms for meetings and coordinating with vendors

Position Requirements
  • High School Diploma with two (2) years college related courses preferred, or equivalent experience.
  • Minimum two (2) years general and administrative office experience.
  • Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
  • Detail-oriented, multi-tasking, energetic, adept at succeeding in fast-paced environment.
  • Organizational skills and ability to establish priorities, objectives, and deadlines.
  • Familiarity with the construction industry is desired, but not required.

The hourly range for this position is $19.34 - $26.31/hour ($40,232 - $54,734).
The actual offered salary for this position will vary depending on multiple factors including the candidate's qualification, education, position knowledge, work experience, skills, ability, work location, and internal incumbent compensation for similar roles. We do not anticipate individuals hired into this position will start at or near the top half of the range listed; the decision will be based on each individual case. The salary range listed above does not include other compensation elements such as discretionary bonus opportunities, employee stock ownership grants, paid time off, medical insurance, and other wage and benefit opportunities.

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