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Virtual Project Coordinator Jobs in California (NOW HIRING)

WinMax Systems Corporation

Project Coordinator

Fremont, CA · On-site

$38 - $40/hr

  • Medical

  • Retirement

Project Coordinator (Meetings and Events Planner) Location:Fremont,CA Contract: 3+ Month Meetings ... Coordinate onsite, virtual, and hybrid events across multiple locations. * Develop event agendas ...

iKrusher Inc.

Project Coordinator

Arcadia, CA

$25 - $27/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Project Coordinator Arcadia, CA | Full-Time | Onsite (No Remote Work) Work Location : 11818 Clark ... virtual product education sessions. * Coordinate the R amp;D team and marketing team to jointly ...

Techlink Systems

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Sr. Project Coordinator FB2026

Alameda, CA · On-site

$30 - $35/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Project Coordinator Sr. Location: Alameda, CA (onsite) Contract Duration: Contract until 08/31/2027 ... Striving to create personal relationships with clients, TechLink Systems becomes a virtual ...

Techlink Systems

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Regulatory Compliance Project Coordinator (SC2025)

Alameda, CA · On-site

$34 - $36/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Project Coordinator Sr. Location (On-site, Remote, or Hybrid?): Alameda, CA (onsite) Contract ... Striving to create personal relationships with clients, TechLink Systems becomes a virtual ...

QuinStreet

Sr. Project Coordinator

Foster City, CA · Hybrid

$100K - $120K/yr

We run these virtual- and private-label marketplaces in one of the nation's largest media networks ... Job Category The Sr. Project Coordinator to the Chief Technology Officer (CTO) serves as a ...

QuinStreet

Sr. Project Coordinator

Foster City, CA · On-site

$100K - $120K/yr

  • Medical

  • Retirement

  • PTO

We run these virtual- and private-label marketplaces in one of the nation's largest media networks ... Job Category The Sr. Project Coordinator to the Chief Technology Officer (CTO) serves as a ...

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Virtual Project Coordinator information

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$46

How much do virtual project coordinator jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for virtual project coordinator in California is $28.43, according to ZipRecruiter salary data. Most workers in this role earn between $22.07 and $32.74 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a virtual project coordinator?

To thrive as a Virtual Project Coordinator, you generally need strong organizational abilities, attention to detail, time management skills, and experience with project management processes, often supported by a relevant degree. Familiarity with project management tools like Asana, Trello, or Microsoft Project, and proficiency in communication platforms such as Slack or Zoom are typically required; a certification like PMP or CAPM is a plus. Excellent communication, proactive problem-solving, and the ability to collaborate remotely help individuals excel in this position. These competencies are crucial for managing tasks, meeting deadlines, and ensuring seamless coordination across distributed teams.

What are the typical daily responsibilities of a virtual project coordinator?

A Virtual Project Coordinator’s daily responsibilities usually include scheduling meetings, tracking project progress, updating documentation, and communicating regularly with team members and stakeholders to resolve issues as they arise. You will manage project timelines, monitor deliverables, and help ensure that everyone involved remains aligned with project goals, often using digital collaboration and tracking tools. Additionally, you may be responsible for preparing progress reports and ensuring that all necessary resources are available for the team to stay on schedule. This role requires a proactive approach to identifying and addressing potential roadblocks, making it ideal for individuals who thrive in a fast-paced, virtual work environment.

Is a virtual project coordinator a high paying job?

Virtual project coordinators typically earn salaries that are comparable to traditional project coordinators, with pay varying based on experience, industry, and location. While some positions offer competitive wages, they are generally not among the highest-paying roles but can include benefits such as flexible schedules and remote work options.

What is a virtual project coordinator?

A Virtual Project Coordinator supports project managers by handling administrative tasks, scheduling, communication, and documentation—entirely in a remote setting. They help ensure that projects stay on track by managing timelines, coordinating team efforts, and organizing resources. Their role often involves using digital tools like project management software, video conferencing platforms, and cloud storage solutions. Strong organizational and communication skills are essential for success in this role.

What does a virtual project coordinator do?

A virtual project coordinator manages and oversees projects remotely, coordinating tasks, schedules, and communication among team members using digital tools like project management software. They ensure project milestones are met on time and within budget, often requiring strong organizational and communication skills. This role typically involves regular virtual meetings and documentation to keep projects on track.

What are the most commonly searched types of Virtual Project jobs in California?

The most popular types of Virtual Project jobs in California are:

What are popular job titles related to Virtual Project Coordinator jobs in California?

For Virtual Project Coordinator jobs in California, the most frequently searched job titles are:

What job categories do people searching Virtual Project Coordinator jobs in California look for?

The top searched job categories for Virtual Project Coordinator jobs in California are:

What cities in California are hiring for Virtual Project Coordinator jobs?

Cities in California with the most Virtual Project Coordinator job openings:

Virtual Project Coordinator jobs near you
Infographic showing various Virtual Project Coordinator job openings in California as of August 2026, with employment types broken down into 85% Full Time, 9% Part Time, 2% Temporary, and 4% Contract. Highlights an 86% Physical, 5% Hybrid, and 9% Remote job distribution, with an average salary of $59,131 per year, or $28.4 per hour.

Project Coordinator

WinMax Systems Corporation

Fremont, CA • On-site

$38 - $40/hr

Other

Medical, Retirement

Re-posted 19 days ago

Job description

Project Coordinator (Meetings and Events Planner)
Location:Fremont,CA
Contract: 3+ Month
Job Description:
Meetings and Events Planner - Job Summary
The Meetings and Events Planner is responsible for the planning, coordination, and execution of corporate meetings, conferences, executive events, employee engagement activities, training sessions, and special events. This role serves as the primary point of contact for event logistics, vendor management, budgeting, and stakeholder communication to ensure successful and seamless event experiences that support organizational objectives.
Event Planning and Management
  • Plan, coordinate, and execute a wide range of corporate meetings, conferences, town halls, training sessions, employee appreciation events, and special programs.
  • Manage event timelines, project plans, and deliverables to ensure all milestones are completed on schedule.
  • Coordinate onsite, virtual, and hybrid events across multiple locations.
  • Develop event agendas, schedules, registration processes, and attendee communications.
  • Ensure events align with company standards, branding, and business objectives.

Budget and Financial Management
  • Develop and manage event budgets, ensuring cost-effective use of resources.
  • Track expenses and reconcile event costs.
  • Process vendor payments.
  • Negotiate pricing and service agreements with vendors to maximize value and stay within budget.

Venue and Vendor Coordination
  • Identify and secure meeting venues, conference facilities, and event spaces.
  • Coordinate catering, audiovisual services, transportation, lodging, entertainment, and other event-related services.
  • Manage relationships with vendors, suppliers, and service providers.
  • Review and negotiate contracts while ensuring compliance with company procurement policies.

Logistics and Operations
  • Oversee all event logistics, including room setups, seating arrangements, signage, registration, and attendee support.
  • Coordinate technology requirements such as audio/visual equipment, live streaming, and virtual meeting platforms.
  • Develop contingency plans and resolve issues quickly during events.
  • Conduct site visits and post-event evaluations.

Communications and Stakeholder Management
  • Serve as the primary liaison between event sponsors, executives, attendees, vendors, and internal teams.
  • Communicate event details, expectations, and updates to stakeholders.
  • Create promotional materials, invitations, surveys, and event-related communications.
  • Support executive meetings and leadership events with a high level of professionalism and confidentiality.

Reporting and Continuous Improvement
  • Collect and analyze event feedback and participation metrics.
  • Prepare post-event reports and recommendations for future improvements.
  • Track event attendance, engagement, budgets, and overall program effectiveness.
  • Identify opportunities to enhance the attendee experience and improve event processes.

Skills:
Core Skill Competencies
  • Event Planning & Execution
  • Project Management
  • Budget Administration
  • Vendor Negotiation
  • Customer Service
  • Problem Solving
  • Communication & Collaboration
  • Time Management
  • Strategic Planning
  • Attention to Detail

Education:
Qualifications
  • Bachelor's degree or equivalent in Event Management, Hospitality, Business Administration, or Communications.
  • 3+ years of experience planning corporate meetings and events.
  • Strong project management, organizational, and multitasking skills.
  • Excellent communication and relationship-building abilities.
  • Experience managing budgets, contracts, and vendor relationships.
  • Proficiency with Microsoft Office, virtual meeting platforms, event management tools, and registration systems.

Top 3 Skills:
  • Organizer
  • Customer Service
  • Background in Meetings and Events

Pay Transparency: "The expected pay range for this position is $38.00-$40.00 per hour. Final compensation will be determined based on experience, skills, and qualifications. Non-exempt employees are eligible for overtime. Full-time employees are eligible to select from different benefits packages. Packages may include medical, 401(k) without employer match. Paid Sick leave is provided based on state or local laws."

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