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Project Coordinator Entry Jobs in California (NOW HIRING)

Professional Search Group - Orange County

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Project Coordinator

Cypress, CA · On-site

$70K - $85K/yr

... entry, and accounts receivable/payable activities. * Manage monthly certificate renewals ... Project Coordinator Qualifications * Previous experience as a Project Coordinator, Project ...

ISEC, Inc.

Project Coordinator

Pleasanton, CA · On-site

$31.39 - $41.25/hr

Data entry * Document control * Administrative assistance * Support Field teams as assigned ... Project Coordinator, Project Assistant/Administrator or Contracts Administrator * Experience ...

ISEC, Inc.

Project Coordinator

Dixon, CA · On-site

$26.52 - $34.85/hr

Data entry * Document control * Administrative assistance * Support Field teams as assigned ... Project Coordinator, Project Assistant/Administrator or Contracts Administrator * Experience ...

CRI

Project Coordinator

San Francisco, CA · On-site

$28 - $40/hr

The Project Coordinator is responsible for the entire sales order fulfillment process, including ... Coordinates order entry, order management, manufacturers interface and close out of orders. This ...

isec

Project Coordinator

Dixon, CA

Data entry * Document control * Administrative assistance * Support Field teams as assigned ... Project Coordinator, Project Assistant/Administrator or Contracts Administrator * Experience ...

isec

Project Coordinator

Pleasanton, CA

Data entry * Document control * Administrative assistance * Support Field teams as assigned ... Project Coordinator, Project Assistant/Administrator or Contracts Administrator * Experience ...

isec

Project Coordinator

Dixon, CA · On-site

Data entry * Document control * Administrative assistance * Support Field teams as assigned ... Project Coordinator, Project Assistant/Administrator or Contracts Administrator * Experience ...

isec

Project Coordinator

Pleasanton, CA

Data entry * Document control * Administrative assistance * Support Field teams as assigned ... Project Coordinator, Project Assistant/Administrator or Contracts Administrator * Experience ...

KBM Hogue

Sr. Project Coordinator

San Jose, CA · On-site

Complete time-entry reconciliation and required project documentation prior to project closeout ... Mentor and coach Project Coordinators and other team members on Project Coordination processes ...

PM2CM

Project Coordinator

Monterey Park, CA · On-site

The Project Coordinator supports the PMO Program Manager and Risk Analyst by handling project cost ... Perform data-entry and tracking of invoices, task orders, change orders and other financial ...

Quanta Services

Project Coordinator

Ontario, CA

The Project Coordinator in Ontario, CA , will work directly with Project Managers to serve as a ... entry, resource tracking, and serve as the primary point of contact for all permit-related ...

HBK Engineering, LLC

Project Coordinator

Ontario, CA · On-site

About this Role The Project Coordinator in Ontario, CA , will work directly with Project Managers ... entry, resource tracking, and serve as the primary point of contact for all permit-related ...

HBK Engineering, LLC

Project Coordinator

Ontario, CA · On-site

$24/hr

About this Role The Project Coordinator in Ontario, CA , will work directly with Project Managers ... entry, resource tracking, and serve as the primary point of contact for all permit-related ...

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Project Coordinator Entry information

What is a project coordinator entry?

Project Coordinator Entry positions are entry-level roles that support project managers and teams in organizing, tracking, and delivering projects efficiently. These coordinators assist with scheduling meetings, maintaining project documentation, communicating with stakeholders, and ensuring deadlines are met. The role is ideal for individuals starting their careers in project management, offering valuable experience in managing timelines, resources, and project deliverables. Entry-level project coordinators often work under the supervision of more experienced managers and may progress to more senior project management roles over time.

What is the difference between Project Coordinator Entry vs Project Assistant?

AspectProject Coordinator EntryProject Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer certifications in project managementHigh school diploma; often no formal certifications required
Work EnvironmentOffice setting, supporting project teams, coordinating schedulesOffice or administrative setting, assisting with project documentation and logistics
Employer & Industry UsageCommon in construction, IT, marketing, and engineering industriesUsed across similar industries, often as an entry-level support role
Search & Comparison IntentPeople seeking entry-level project coordination roles or understanding responsibilitiesIndividuals looking for administrative support roles in projects

The main difference is that Project Coordinator Entry focuses on supporting project planning and execution, often requiring some basic project management knowledge, while Project Assistant primarily handles administrative tasks. Both roles are entry-level and serve as stepping stones into project management careers, but the Project Coordinator Entry role involves more direct involvement in project activities.

How to get hired as a project coordinator?

To get hired as a project coordinator, candidates should have a relevant bachelor's degree, such as in business or management, and demonstrate strong organizational, communication, and problem-solving skills. Experience with project management tools like MS Project or Asana and obtaining certifications like CAPM can improve prospects. Employers often look for prior experience in coordinating projects or teams and the ability to work under deadlines in a team environment.

How to get started as a project coordinator?

To start as a project coordinator, gain relevant education such as a bachelor's degree in business, management, or a related field. Develop skills in communication, organization, and time management, and consider obtaining certifications like CAPM or PMP to enhance your qualifications. Entry-level roles often require familiarity with project management tools like MS Project or Asana and some experience in team coordination or administrative support.

What are the key skills and qualifications needed to thrive as a project coordinator entry?

To thrive as an Entry-Level Project Coordinator, you need strong organizational abilities, attention to detail, and a basic understanding of project management principles, often supported by a bachelor’s degree in business or a related field. Familiarity with project management software like Microsoft Project, Asana, or Trello and basic proficiency in Microsoft Office are typically required. Effective communication, time management, and teamwork skills help entry-level coordinators manage tasks and support project teams. These skills and qualities ensure that projects stay on track, deadlines are met, and stakeholders are kept informed, contributing to overall project success.

What are some common challenges faced by entry-level project coordinators, and how can they effectively overcome them?

Entry-level Project Coordinators often face challenges such as managing multiple tasks simultaneously, keeping track of project timelines, and communicating effectively with various stakeholders. To overcome these, it's important to develop strong organizational skills, utilize project management tools for tracking progress, and proactively seek clarification when instructions are unclear. Building good relationships with team members and being open to feedback also helps in navigating the learning curve and contributing positively to the project's success.
What are popular job titles related to Project Coordinator Entry jobs in California? For Project Coordinator Entry jobs in California, the most frequently searched job titles are:
What job categories do people searching Project Coordinator Entry jobs in California look for? The top searched job categories for Project Coordinator Entry jobs in California are:
What cities in California are hiring for Project Coordinator Entry jobs? Cities in California with the most Project Coordinator Entry job openings:
Project Coordinator Entry jobs near you
Infographic showing various Project Coordinator Entry job openings in California as of August 2026, with employment types broken down into 85% Full Time, 9% Part Time, 2% Temporary, and 4% Contract. Highlights an 86% Physical, 5% Hybrid, and 9% Remote job distribution.

Project Coordinator

Coordinated Resources Inc

San Francisco, CA • On-site

$28 - $40/hr

Full-time

Posted 6 days ago

Job description

Job Type
Full-time
Description
About CRI:
Over the past 30+ years, CRI has partnered with countless companies to create workplaces that become ecosystems for imagination, inspiration, and ideas.
In the landscape of ever-changing office design, we strive to create resilient workplaces that become launch pads for teams to feel excited, motivated and encouraged to do their best work.
Our expertise is built upon a solid foundation of workplace strategy and furniture design, project management, and client advocacy. We are passionate about our values and strive to be an example of excellence in all that we do.
Your Role:
The Project Coordinator is responsible for the entire sales order fulfillment process, including management of customer orders from order entry through punch list resolution, providing support to sales staff and project managers, accurate and timely service to customers. Coordinates order entry, order management, manufacturers interface and close out of orders.
This role is eligible for our Flexible Workplace policy, where there is an expectation to work from our San Francisco office minimum of 1 day a week after successful completion of the Introductory Performance Period.
Summary of Responsibilities:
Customer Service
  • Understands project scope and order requirements
  • Communicates with internal project team and/or customers regarding order status, punch list resolution and the scheduling of orders for delivery/installation
  • Provides clarifications and answers for customer's questions regarding order issues

Order Preparation
  • Processes orders and change orders in compliance with established operating procedures

Order Management
  • Diligently checks all acknowledgments against order to ensure order accuracy document any price discrepancies, coordinating with Estimating for resolution
  • Creates status reports and keeps them current
  • Proactively tracks all orders to ensure timely manufacturing and receipt of product
  • Works with micro-schedule, if applicable
  • Coordinates all delivery and installation logistics, including scheduling with customers, coordinating with Project Managers and the warehouse, and ensuring labor partners receive complete and accurate information on time
  • Invoices customer for product delivered and work performed
  • Manages punch list/warranty resolution

File Control
  • Maintains order files, ensuring file is complete and up-to-date
  • Closes out files in a timely manner

Operations
  • Provides accurate billing forecasting to the Chief Financial Officer and ensure all orders are marked for invoicing in a timely manner
  • Owns all post-order vendor communication, ensuring timely order processing, accurate information sharing, and seamless coordination between vendors and Project Managers
  • Attends team meetings as necessary; and
  • Performs other duties as assigned.

Requirements
  • Bachelor's degree preferred with a minimum of 2 years of customer service or project management experience.
  • Detailed, organized, flexible and service oriented with the ability to multi-task, problem solve and prioritize effectively.
  • Must demonstrate excellent interpersonal skills to foster positive working relationships.
  • Strong time management and resource management skills.
  • Demonstrate professionalism, integrity, and sound judgment in the performance of business transactions, and provide the highest level of customer satisfaction possible
  • Working knowledge of PC and Microsoft Office software, with experience in Word and Excel are required.

CRI's Values:
  • Be a Good Human - Be kind, be respectful, be positive. Have fun and always do the right thing.
  • Be the Best Teammate - Roll up your sleeves, share the wins and problem solve collaboratively.
  • Be Inquisitive - Find the why, value learning. Each day is an opportunity to be better.
  • Be a Design Thinker - From strategy to operations, question, ideate and solve with empathy.
  • Lead by example. - Go above and beyond. Expect the best of yourself and each other every day.
  • Be yourself. - Live our values with your personality. We want you to be you!

Salary Description
$28-$40

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