Virtual Project Coordinator Jobs in California (NOW HIRING)

Description
COMPANY OVERVIEW
JTI is a growing, progressive, and team-oriented company rooted in family values. We know that our employees are our number one asset. We not only encourage, but foster an environment that promotes professional growth, internal promotions, continuing education, and a safe work environment.
We are proud to employ a team of dedicated professionals with expertise in electrical construction, mechanical fabrication and installation, engineering, and controls and automation fields who are leaders in their disciplines. We strive to be an excellent strategic partner for clients, providing solutions and adding value to their businesses.
POSITION OVERVIEW
Support JTI's team in the day-to-day execution of engineering and/or construction projects. Primary role is to support and maintain project and resource schedules, facilitate procurement effort, and support the development of proposals. Must possess strong organizational and communication skills, attention to detail, and the ability to collaborate with cross-functional teams. Capable of providing project coordination support on 1-2 Large CAPEX projects as well as several Small CAPEX projects simultaneously.
PRIMARY RESPONSIBILITIES
• Maintain accurate and up-to-date project documentation, contracts, and records in Project Folder.
• Manage overall file management integrity within Project Folder.
• Create a project and resources schedule in MS Project and maintain updates to the schedule as the project progresses. Proficient knowledge in making detailed schedules.
• Facilitate communication between internal teams, clients, and subcontractors to ensure project milestones are met.
• Create and manage document transmittals and associated index and ensure synchronization of information between JTI Team and Clients.
• Coordinate transfer of information between all JTI disciplines to ensure entire project team has current project information.
• Schedule all project meetings, develop meeting agendas, document meeting notes, and disseminate notes to meeting attendees.
• Assist with administration of time records for employees on assigned job, by ensuring hours are coded to the proper jobs in payroll system and submitted on time. May also assist with entering or managing timecards and obtaining proper approvals.
• Track project costs and provide a comparison to the project budget.
• Investigate any costs that significantly exceeds the budget to determine justification for cost overrun.
• Provide budget vs. actual costs report as required by project.
• Support the development of proposals and estimate sheets.
• Submit Request for Quotes to Vendors and provide an analysis of all received quotes in consideration of cost and lead time as well as vendor relationship and historical data relating to each vendor.
• Create Purchase Orders as requested by Project Managers to procure equipment and services as needed on each project. Compare quoted cost to budget and review any overage with Project Manager. Confirm with vendor that the Purchase order has been received and accepted. Continue to follow up with vendor to maintain equipment delivery schedule and discover if any issues related to the order exist early in the process.
• Review product receipts to ensure that the correct part and quantities match with the Purchase Order.
QUALIFICATIONS
• High School Diploma or GED (Bachelor's degree in Construction Management, Project Management or technical field is preferred).
• 1-2 years of experience in business administration, construction, or engineering related field. Authorization to work in the U.S. is a precondition of employment.
SPECIALIZED KNOWLEDGE AND SKILLS:
• Proficient with MS Project
• Proficient with MS Office, with an emphasis on Excel, and database software;
EQUIPMENT & APPLICATIONS /WORKING CONDITIONS & PHYSICAL DEMANDS:
• Sitting for Extended Periods - Working at a desk for long hours while using a computer or handling paperwork.
• Typing and Computer Use - Frequent use of a keyboard and mouse for emails, reports, and data entry.
• Reading and Reviewing Documents - Reviewing paperwork, invoices, schedules, and reports, which may cause occasional eye strain.
• Repetitive Hand and Finger Movements - Engaging in repetitive tasks such as typing, writing, and using office equipment (printers, fax machines, telephones).
• Light Lifting and Carrying - Moving office supplies, files, or small packages, typically weighing up to 10-25 lbs.
• Walking and Standing - Moving within the office, attending meetings, or filing paperwork.
• Reaching and Bending - Occasionally stretching, bending, or reaching for office supplies, filing cabinets, or shelves.
• Talking and Hearing - Frequent verbal communication in person, over the phone, and in virtual meetings.