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Project Administrative Assistant Jobs in Springfield, VA

The Park at 14th

Administrative Assistant

Washington, DC · On-site

$60K/yr

Administrative Assistant (Onsite - Washington, DC) We are looking for a highly organized, detail ... Project Coordination * Assist in planning and coordinating multiple office projects to ensure ...

The Park at 14th

Administrative Assistant

Washington, DC · On-site

$20.50 - $27.50/hr

Administrative Assistant (Onsite - Washington, DC) We are looking for a highly organized, detail ... Project Coordination * Assist in planning and coordinating multiple office projects to ensure ...

The Park at 14th

Administrative Assistant

Washington, DC · On-site

$20.25 - $27.25/hr

Administrative Assistant (Onsite Washington, DC) We are looking for a highly organized, detail ... Project Coordination * Assist in planning and coordinating multiple office projects to ensure ...

The Park at 14th

Administrative Assistant

Washington, DC · On-site

$20.25 - $27.25/hr

Administrative Assistant (Onsite Washington, DC) We are looking for a highly organized, detail ... Project Coordination * Assist in planning and coordinating multiple office projects to ensure ...

The Park at 14th

Administrative Assistant

Washington, DC · On-site

$60K/yr

Administrative Assistant (Onsite - Washington, DC) We are looking for a highly organized, detail ... Project Coordination * Assist in planning and coordinating multiple office projects to ensure ...

CAI

Administrative Assistant

Washington, DC · On-site

$20.50 - $27.50/hr

Administrative Assistant Req number: R8456 Employment type: Full time Worksite flexibility: Remote ... This role partners remotely with field personnel and project stakeholders to accurately capture ...

Addison Group

Administrative Assistant

Reston, VA · On-site

$18 - $20/hr

The position offers room for growth and the chance to contribute to exciting, dynamic projects. The Administrative Assistant will provide essential administrative and operational support to project ...

Addison Group

Administrative Assistant

Reston, VA · On-site

$18 - $20/hr

The position offers room for growth and the chance to contribute to exciting, dynamic projects. The Administrative Assistant will provide essential administrative and operational support to project ...

Careers

Administrative Assistant

Washington, DC · On-site

$23 - $25/hr

The Administrative Assistant will provide programmatic and administrative support to the organization's Research Pilot Project, which focuses on mother-led policy work for Black mothers navigating ...

FBR & Co.

Administrative Assistant

Arlington, VA

$20.50 - $27.75/hr

Summary of Position The Administrative Assistant provides administrative and general project support to various departments and senior leaders within the bank. They will assist the executives and ...

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Project Administrative Assistant information

See Springfield, VA salary details

$14

$24

$36

How much do project administrative assistant jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for project administrative assistant in Springfield, VA is $24.69, according to ZipRecruiter salary data. Most workers in this role earn between $20.10 and $28.12 per hour, depending on experience, location, and employer.

What is a project administrative assistant?

Project Administrative Assistants are professionals who provide essential support to project managers and teams by handling administrative tasks such as scheduling meetings, preparing documents, maintaining project records, and facilitating communication among team members. They help ensure that projects run smoothly by organizing logistics, tracking deadlines, and assisting with budgeting or reporting. Their role is crucial for keeping projects on track, allowing project managers to focus on higher-level planning and execution.

How does a project administrative assistant typically collaborate with project managers and other team members?

A Project Administrative Assistant plays a key role in supporting project managers and teams by handling scheduling, preparing documentation, and coordinating meetings. They often serve as a communication hub, ensuring that information flows smoothly between stakeholders, team members, and external partners. This position frequently involves tracking project progress, managing shared resources, and assisting with reporting tasks, which helps keep everyone aligned and projects on track. Collaboration is usually facilitated through regular team meetings, shared digital platforms, and close partnership with project leads.

What are the key skills and qualifications needed to thrive as a project administrative assistant, and why are they important?

To thrive as a Project Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by an associate degree or equivalent experience. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheets, and document management systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you effectively support project teams and manage competing priorities. These skills are vital for ensuring projects run smoothly, deadlines are met, and administrative processes are efficient.

What is the difference between Project Administrative Assistant vs Project Coordinator?

AspectProject Administrative AssistantProject Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsBachelor's degree often preferred; certifications like CAPM can be advantageous
Work EnvironmentOffice settings, supporting project teams with administrative tasksOffice or on-site, managing project schedules and communication
Employer & Industry UsageCommon in construction, IT, and corporate sectorsUsed across various industries including engineering, IT, and marketing
Search & Comparison IntentFocuses on administrative support roles within projectsInvolves coordinating project activities and timelines

The Project Administrative Assistant primarily handles administrative tasks to support project teams, while the Project Coordinator manages project schedules, communication, and coordination efforts. Both roles are essential but differ in scope and responsibilities within project environments.

How much is a project administrative assistant paid?

The average salary for a project administrative assistant ranges from $40,000 to $55,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What are popular job titles related to Project Administrative Assistant jobs in Springfield, VA?

For Project Administrative Assistant jobs in Springfield, VA, the most frequently searched job titles are:

What job categories do people searching Project Administrative Assistant jobs in Springfield, VA look for?

The top searched job categories for Project Administrative Assistant jobs in Springfield, VA are:

What cities near Springfield, VA are hiring for Project Administrative Assistant jobs?

Cities near Springfield, VA with the most Project Administrative Assistant job openings:

Project Administrative Assistant jobs near you
Infographic showing various Project Administrative Assistant job openings in Springfield, VA as of August 2026, with employment types broken down into 80% Full Time, 15% Part Time, and 5% Contract. Highlights an 85% Physical, 5% Hybrid, and 10% Remote job distribution, with an average salary of $51,356 per year, or $24.7 per hour.

Project Delivery Administrative Assistant

Ashburn, VA • On-site

AFL
Telecommunications • 1 - 5K employees
Learn more about AFLexternal

Full-time

Posted 8 days ago

Job description

Must be able to read, write and speak English
Position Summary
AFL is seeking a highly organized and detail-oriented Project Delivery Administrative Assistant to provide operational, administrative, and project support for Data Center Operations. This position serves as a key resource supporting project managers, operations leadership, field personnel, contractors, and customers through workforce administration, payroll coordination, onboarding, scheduling, inventory control, procurement, compliance tracking, reporting, and project execution support.
The ideal candidate will thrive in a fast-paced, high-growth environment and possess exceptional organizational, communication, and problem-solving skills. This role requires the ability to manage multiple priorities while maintaining accuracy, accountability, and professionalism.
This position reports directly to the Director of Operations, Data Centers, with secondary support responsibilities to Operations Managers and Project Leadership teams.
Key Responsibilities
Payroll & Workforce Administration
  • Serve as the primary administrator for payroll and timekeeping systems.
  • Audit employee and contractor time records for accuracy and compliance.
  • Process payroll-related documentation and reporting.
  • Investigate and resolve payroll and timekeeping discrepancies.
  • Monitor attendance, overtime, and labor utilization trends.
  • Provide support and training on workforce management systems.
  • Generate workforce reports, staffing updates, and labor metrics.

Workforce Scheduling & Resource Coordination
  • Maintain workforce schedules based on project demands and customer requirements.
  • Coordinate staffing assignments and schedule changes.
  • Lead weekly workforce planning and resource meetings.
  • Identify staffing gaps and assist Operations leadership with resource allocation.
  • Ensure workforce availability aligns with project schedules and customer commitments.
  • Support travel, lodging, and workforce logistics planning when required.

Employee & Contractor Onboarding
  • Coordinate onboarding activities for employees and contractors.
  • Process onboarding documentation and compliance requirements.
  • Verify customer, project, and company onboarding qualifications.
  • Schedule orientations and maintain onboarding records.
  • Manage badging, site access requests, and security clearance tracking.
  • Coordinate with EHS regarding training, certifications, and PPE requirements.
  • Conduct badge and compliance audits.
  • Ensure personnel are fully cleared and equipped prior to deployment.

Project & Administrative Support
  • Provide administrative support to Project Managers, Operations Managers, and Field Leadership.
  • Maintain project documentation, employee files, records, and correspondence.
  • Coordinate meetings, prepare agendas, and document meeting minutes.
  • Prepare reports, presentations, spreadsheets, and project communications.
  • Assist with project tracking, reporting, compliance documentation, and customer requests.
  • Serve as a central point of contact for employees, contractors, vendors, and site visitors.
  • Support special projects and process improvement initiatives.

Warehouse, Inventory & Asset Management
  • Support warehouse operations including shipping, receiving, inventory control, and asset tracking.
  • Administer inventory and asset management systems.
  • Track company tools, equipment, vehicles, and serialized assets.
  • Manage equipment check-in/check-out procedures.
  • Maintain inventory records and conduct periodic audits.
  • Support field operations through the distribution of materials and equipment.
  • Generate inventory and asset accountability reports.

Procurement, Rentals & Logistics
  • Coordinate purchasing activities and vendor communications.
  • Process purchase requests for materials, equipment, supplies, and project support needs.
  • Monitor inventory replenishment and material availability.
  • Coordinate rental equipment, trailers, vehicles, storage containers, and site assets.
  • Track rental utilization, costs, accountability, and returns.
  • Support cost-control initiatives through effective procurement and inventory management practices.

Compliance, Reporting & Documentation
  • Maintain employee, contractor, and project records.
  • Track certifications, training requirements, and workforce compliance.
  • Assist with customer audits and documentation requests.
  • Maintain confidential personnel and project information.
  • Support operational reporting, KPI tracking, and workforce analytics.
  • Assist leadership with process improvements and operational efficiency initiatives.

Required Qualifications
  • High School Diploma or GED required; Associate degree preferred.
  • 3-5 years of experience in:
    • Project coordination
    • Administrative support
    • Operations support
    • Workforce administration
    • Payroll coordination
    • Logistics
    • Inventory management
    • Construction or field operations support
  • Experience supporting telecommunications, technology, infrastructure, construction, or data center environments preferred.
  • Knowledge of payroll, workforce scheduling, onboarding, and workforce compliance processes.
  • Experience supporting inventory, warehouse, and asset management programs.
  • Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, Teams, and PowerPoint.
  • Experience using systems such as:
    • ezClocker
    • Fishbowl
    • SAP
    • Oracle
    • Workforce Management Systems
    • Project Tracking Platforms
  • Strong organizational and multitasking skills.
  • Excellent written and verbal communication skills.
  • Ability to work independently while supporting multiple stakeholders.
  • High attention to detail and accuracy.
  • Valid driver's license and ability to travel occasionally.

Preferred Qualifications
  • Bachelor's Degree in Business Administration, Operations Management, Supply Chain, Project Management, Construction Management, or a related field.
  • Experience supporting hyperscale data center projects.
  • Experience managing workforce scheduling across multiple projects and locations.
  • Knowledge of contractor workforce administration and payroll compliance.
  • Experience supporting distributed field operations teams.
  • Experience with asset-tracking technologies and inventory systems.
  • CAPM, PMP, Lean, Six Sigma, or similar professional certifications.

Core Competencies
  • Project Coordination & Execution
  • Administrative Operations
  • Workforce Planning & Resource Management
  • Payroll & Timekeeping Administration
  • Contractor & Employee Onboarding
  • Inventory & Asset Management
  • Procurement & Logistics Coordination
  • Compliance Management
  • Operational Reporting & Analytics
  • Communication & Collaboration
  • Customer Focus
  • Problem Solving & Decision Making
  • Process Improvement
  • Technology & Systems Proficiency
  • Attention to Detail
  • Accountability & Initiative

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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