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Administrative Assistant - Elgin, IL

$52,000–$62,000 Annually + Comprehensive Health Benefits + 401(k) with Company Match

We are an innovative company in the educational products industry, creating engaging classroom materials, workbooks, educational games, and hands-on learning resources used by schools, teachers, and families nationwide. Our products are designed to inspire curiosity, encourage creativity, and make learning more engaging for students of all ages.

Collaboration, innovation, and continuous learning are at the core of our culture. We believe great ideas come from working together, and we take pride in supporting our local communities through partnerships with schools, educational outreach initiatives, and donations that help expand learning opportunities.

We are seeking a highly organized and proactive Administrative Assistant to join our team in Elgin, IL.

This role serves as a central point of support for office operations, executive administration, and human resources. The ideal candidate is detail-oriented, professional, and enjoys working in a fast-paced, collaborative environment where no two days are the same.

Responsibilities

• Provide day-to-day administrative support to ensure efficient office operations.
• Coordinate calendars, meetings, conference rooms, travel arrangements, and accommodations for employees and visitors.
• Prepare, edit, and organize reports, presentations, correspondence, and other business documents.
• Maintain accurate filing systems, databases, spreadsheets, and company records.
• Support HR with new hire onboarding, including preparing onboarding materials, scheduling orientation, and coordinating first-day logistics.
• Complete and maintain Form I-9 employment eligibility verification and ensure compliance with required documentation.
• Coordinate pre-employment background checks, drug screenings, employment verifications, and new hire paperwork.
• Assist with special projects and perform additional administrative duties as assigned.

Qualifications

• 1+ years experience in an administrative, office support, or HR focused role.
• Exceptional organizational skills with strong attention to detail and accuracy.
• Ability to handle confidential information with professionalism and discretion.
• Strong written and verbal communication skills with a customer-service mindset.
• Proficiency in Microsoft Office Suite, including Excel, Outlook, and Word.
• Ability to prioritize multiple tasks and adapt in a fast-paced environment.