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Aia Admin Jobs (NOW HIRING)

ASSA ABLOY

Billing Specialist (AIA)

Plano, TX · Remote

$18.50 - $25/hr

Administer billing for various contract types, including Lump Sum, Fixed Price, Cost-Plus, Time ... Advanced AIA and Pay Application experience required. * Experience with construction contracts and ...

Assa Abloy

Billing Specialist (AIA)

Plano, TX · On-site

$18.50 - $25/hr

Administer billing for various contract types, including Lump Sum, Fixed Price, Cost-Plus, Time ... Advanced AIA and Pay Application experience required. * Experience with construction contracts and ...

The Axel Group, LLC

NJ · On-site

$80K - $110K/yr

Utilize AIA and Catina software to prepare, generate, issue, and maintain contracts and related ... Administer prevailing wage contracts and requirements, ensuring compliance and timely completion of ...

Miller Electric Company

Project Admin

Richmond, VA · On-site

$30 - $35/hr

The Project Administrator will work with the Project Managers and Assistant Project Managers to ... Experience with Schedule of Values (AIA docs) * Project management assistant experience

Miller Electric Company

Project Admin

Richmond, VA

$30 - $35/hr

The Project Administrator will work with the Project Managers and Assistant Project Managers to ... Experience with Schedule of Values (AIA docs) * Project management assistant experience

LS3P

Construction Administrator

Jacksonville, FL

We are currently seeking a Construction Administrator to join our Jacksonville office. You are ... Understanding of Owner-Architect, Owner-Contractor Agreements and AIA Documents, i.e., ASI, PR, CCD ...

LS3P

Construction Administrator

Greensboro, NC

We are currently seeking a Construction Administrator to join our Greensboro office. You are ... Understanding of Owner-Architect, Owner-Contractor Agreements and AIA Documents, i.e., ASI, PR, CCD ...

LS3P

Construction Administrator

Raleigh, NC

We are currently seeking a Construction Administrator to join our Raleigh office. You are ... Understanding of Owner-Architect, Owner-Contractor Agreements and AIA Documents, i.e., ASI, PR, CCD ...

LS3P

Construction Administrator

Atlanta, GA

We are currently seeking a Construction Administrator to join our Atlanta office. You are ... Understanding of Owner-Architect, Owner-Contractor Agreements and AIA Documents, i.e., ASI, PR, CCD ...

LS3P

Construction Administrator

Charleston, SC

We are currently seeking a Construction Administrator to join our Charleston office. You are ... Understanding of Owner-Architect, Owner-Contractor Agreements and AIA Documents, i.e., ASI, PR, CCD ...

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Aia Admin information

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$11

$21

$31

How much do aia admin jobs pay per hour?

As of Sep 1, 2026, the average hourly pay for aia admin in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is an AIA Admin?

AIA Admins, or AIA Administrators, are professionals responsible for managing and coordinating administrative tasks related to the American Institute of Architects (AIA) contract documents, project submissions, and compliance within architectural or construction firms. Their duties often include tracking project documentation, ensuring adherence to AIA guidelines, assisting with contract management, and facilitating communication between architects, contractors, and clients. They play a crucial role in maintaining organized records and supporting project success through efficient administrative processes.

What are the key skills and qualifications needed to thrive as an AIA Admin?

To thrive as an AIA Admin, you need a solid understanding of construction contract administration, payment application processing, and familiarity with AIA (American Institute of Architects) documentation standards, often supported by experience in the construction or architectural industry. Proficiency in project management software, AIA contract forms, and accounting systems like Sage or Procore is typically required. Attention to detail, organizational skills, and effective communication are crucial soft skills for managing documentation and collaborating with project stakeholders. These abilities ensure accurate contract compliance, timely payments, and smooth project workflows within construction administration.

What are some common challenges faced by an AIA Admin, and how can they be effectively managed?

AIA Admins often manage complex administrative tasks, such as processing insurance claims, maintaining accurate client records, and coordinating with agents and clients. One common challenge is balancing high volumes of documentation while ensuring accuracy and compliance with company policies. Effective time management, attention to detail, and strong communication skills are essential to handle these demands. Proactively seeking clarification from supervisors or colleagues and utilizing available digital tools can help streamline workflows and reduce errors.

What is the difference between Aia Admin vs Aia Coordinator?

AspectAia AdminAia Coordinator
CredentialsTypically requires administrative certifications or experience in insurance or constructionOften requires project management or coordination certifications
Work EnvironmentOffice-based, administrative setting within insurance or construction firmsOn-site or office-based, coordinating between teams and clients
Employer & Industry UsageUsed in insurance, construction, and project management industriesCommon in construction, insurance, and project management sectors
Search & Comparison IntentPeople compare roles for administrative responsibilities in Aia-related fieldsIndividuals look for coordination roles within similar industries

While both Aia Admin and Aia Coordinator roles involve organizational tasks, the Aia Admin primarily handles administrative duties, documentation, and office support, whereas the Aia Coordinator focuses on project coordination, communication, and team collaboration. Understanding these differences helps job seekers identify the right role based on their skills and career goals.

More about Aia Admin jobs

What are the most commonly searched types of Aia Admin jobs?

The most popular types of Aia Admin jobs are:

What job categories do people searching Aia Admin jobs look for?

The top searched job categories for Aia Admin jobs are:

Aia Admin jobs near you
Infographic showing various Aia Admin job openings in the United States as of August 2026, with employment types broken down into 67% Full Time, 26% Part Time, 1% Temporary, and 6% Contract. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.

Construction Project Administrator-AIA Experience

DELCO DEVELOPMENT LLC

Willingboro, NJ • On-site

$24/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 9 days ago

Job description

Position Summary

The Construction Project Administrator is responsible for managing and coordinating project documentation throughout all phases of construction. This position plays a critical role in preparing, administering, and maintaining AIA contracts, change orders, project records, compliance documentation, and communication between project teams, subcontractors, clients, and vendors. The ideal candidate is highly organized, detail-oriented, and experienced in construction administration processes and industry-standard documentation.


Essential Duties and Responsibilities

Contract Administration

  • Prepare, review, distribute, and maintain AIA contract documents. Ensure Accuracy, include change orders
  • Assist in the execution and tracking of owner, contractor, subcontractor, and consultant agreements using electronic signature software.
  • Monitor contract compliance and ensure all required documentation is properly executed and filed.

Project Documentation

  • Organize and maintain project files, both electronic and hard copy.
  • Manage submittals, Requests for Information (RFIs), change orders, and project correspondence.
  • Track project documentation deadlines and ensure timely processing.
  • Assist with project closeout documentation, including warranties, as-built drawings, and operation manuals.


Compliance & Reporting

  • Ensure projects comply with company policies, contractual obligations, and regulatory requirements.
  • Maintain certificates of insurance, licenses, permits, and other compliance documentation.
  • Support audits and documentation reviews as needed.
  • Generate project reports and maintain accurate records for management review.

Administrative Support

  • Communicate with clients, subcontractors, vendors, architects.
  • Assist project managers with scheduling and project coordination activities.
  • Perform general administrative duties in support of construction operations.
  • Project Billings, Lien Waivers, Collection and reporting/maintaining of Insurance certificates

Qualifications

  • Minimum of 1 year of construction administration experience.
  • Working knowledge of AIA contract documents and construction project workflows.
  • Experience with construction management software and Microsoft Office Suite.
  • Strong understanding of RFIs, submittals, change orders, pay applications, and project closeout procedures.
  • Excellent organizational, communication, and time-management skills.
  • Ability to manage multiple projects and deadlines simultaneously.

Preferred Qualifications

  • Experience supporting commercial construction projects.
  • Knowledge of contract compliance 
  • Familiarity with Sage or similar software platforms.

Physical Requirements

  • Ability to sit for extended periods while performing administrative tasks.
  • Ability to occasionally lift and carry files or office materials up to 20 pounds.
  • Ability to travel occasionally to project sites.

Benefits

  • Competitive compensation. 
  • Health, dental, and vision insurance.
  • 401(k) retirement savings plan.
  • Paid time off (PTO) and paid holidays.
  • Hotel employee discounts.

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