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Aia Admin Jobs (NOW HIRING)

SFCS Inc.

Construction Administrator

Charlotte, NC

Previous experience as a construction administrator in an architectural/engineering firm is ... Possess the knowledge and understanding of project specifications and AIA documents including AIA ...

AmeriTech Staffing, Inc.

Be Seen First

Construction Project Administrator

Plantersville, TX · On-site

$65K - $80K/yr

Key Responsibilities: • Prepare, submit, and manage AIA pay applications, ensuring accuracy and timely processing. • Administer and track project change orders from initiation through approval ...

Aston Carter

Project Administrator

Indianapolis, IN

$30/hr

Project Administrator The Project Administrator supports multiple active construction projects by ... The position requires strong Excel skills, experience with AIA billing, and the ability to ...

Aston Carter

Project Administrator

Indianapolis, IN · On-site

$30/hr

Project Administrator The Project Administrator supports multiple active construction projects by ... The position requires strong Excel skills, experience with AIA billing, and the ability to ...

DLR Group

Project Administrator

Phoenix, AZ · On-site

Position Summary As a Project Administrator at DLR Group, you'll play a crucial role in supporting ... Familiarity with Microsoft Project, Bluebeam, Vantagepoint, Newforma, Procore, and AIA Contract ...

RMS Cranes

Branch Administrator

Denver, CO · On-site

$22 - $28/hr

Branch Administrator Location: RMS Rigging - Denver, CO Reports to: Branch Manager RMS is looking ... Complete monthly AIA / Portal billing for all customers. Request change orders when required.

TNT Crane & Rigging

Branch Administrator

Denver, CO

$22 - $28/hr

Branch Administrator Location: RMS Rigging - Denver, CO Reports to: Branch Manager RMS is looking ... Complete monthly AIA / Portal billing for all customers. Request change orders when required.

RMS Cranes

Branch Administrator

Denver, CO · On-site

$22 - $28/hr

Branch Administrator Location: RMS Rigging - Denver, CO Reports to: Branch Manager RMS is looking ... Complete monthly AIA / Portal billing for all customers. Request change orders when required.

LS3P

Construction Administrator

Jacksonville, FL

We are currently seeking a Construction Administrator to join our Jacksonville office. You are ... Understanding of Owner-Architect, Owner-Contractor Agreements and AIA Documents, i.e., ASI, PR, CCD ...

LS3P

Construction Administrator

Charleston, SC · On-site

We are currently seeking a Construction Administrator to join our Charleston office. You are ... Understanding of Owner-Architect, Owner-Contractor Agreements and AIA Documents, i.e., ASI, PR, CCD ...

LS3P

Construction Administrator

Raleigh, NC · On-site

We are currently seeking a Construction Administrator to join our Raleigh office. You are ... Understanding of Owner-Architect, Owner-Contractor Agreements and AIA Documents, i.e., ASI, PR, CCD ...

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Aia Admin information

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$11

$21

$31

How much do aia admin jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for aia admin in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is the difference between Aia Admin vs Aia Coordinator?

AspectAia AdminAia Coordinator
CredentialsTypically requires administrative certifications or experience in insurance or constructionOften requires project management or coordination certifications
Work EnvironmentOffice-based, administrative setting within insurance or construction firmsOn-site or office-based, coordinating between teams and clients
Employer & Industry UsageUsed in insurance, construction, and project management industriesCommon in construction, insurance, and project management sectors
Search & Comparison IntentPeople compare roles for administrative responsibilities in Aia-related fieldsIndividuals look for coordination roles within similar industries

While both Aia Admin and Aia Coordinator roles involve organizational tasks, the Aia Admin primarily handles administrative duties, documentation, and office support, whereas the Aia Coordinator focuses on project coordination, communication, and team collaboration. Understanding these differences helps job seekers identify the right role based on their skills and career goals.

What are the key skills and qualifications needed to thrive as an AIA Admin, and why are they important?

To thrive as an AIA Admin, you need a solid understanding of construction contract administration, payment application processing, and familiarity with AIA (American Institute of Architects) documentation standards, often supported by experience in the construction or architectural industry. Proficiency in project management software, AIA contract forms, and accounting systems like Sage or Procore is typically required. Attention to detail, organizational skills, and effective communication are crucial soft skills for managing documentation and collaborating with project stakeholders. These abilities ensure accurate contract compliance, timely payments, and smooth project workflows within construction administration.

What are some common challenges faced by AIA Admins, and how can they be effectively managed?

AIA Admins often manage complex administrative tasks, such as processing insurance claims, maintaining accurate client records, and coordinating with agents and clients. One common challenge is balancing high volumes of documentation while ensuring accuracy and compliance with company policies. Effective time management, attention to detail, and strong communication skills are essential to handle these demands. Proactively seeking clarification from supervisors or colleagues and utilizing available digital tools can help streamline workflows and reduce errors.

What are AIA Admins and what do they do?

AIA Admins, or AIA Administrators, are professionals responsible for managing and coordinating administrative tasks related to the American Institute of Architects (AIA) contract documents, project submissions, and compliance within architectural or construction firms. Their duties often include tracking project documentation, ensuring adherence to AIA guidelines, assisting with contract management, and facilitating communication between architects, contractors, and clients. They play a crucial role in maintaining organized records and supporting project success through efficient administrative processes.
More about Aia Admin jobs
What are the most commonly searched types of Aia Admin jobs? The most popular types of Aia Admin jobs are:
What job categories do people searching Aia Admin jobs look for? The top searched job categories for Aia Admin jobs are:
Aia Admin jobs near you
Infographic showing various Aia Admin job openings in the United States as of June 2026, with employment types broken down into 64% Full Time, and 36% Contract. Highlights an 78% Physical, 2% Hybrid, and 20% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.

Construction Project Accountant/Administrator

CFS

Baltimore, MD

$75K - $80K/yr

Full-time

Posted 2 days ago

Job description

Construction Project Accountant & Administrator

Full-Time | On-Site | Baltimore, MD

About the Role
We’re seeking a Construction Project Accountant & Administrator with 2–5 years of construction job cost accounting experience and exposure to project administration.

You’ll manage job cost accounting, AIA billing, draw requests, and subcontractor interaction, while maintaining compliance and supporting project managers. This is a hands-on position in a collaborative environment with opportunities to shape processes and grow.
Salary - $75,000-$80,000

Key Responsibilities
  • Process Owner pay applications (AIA G702/G703) and subcontractor payment applications.
  • Track budgets, commitments, change orders, and cost-to-complete forecasts.
  • Maintain job cost ledgers and reconcile billings, retention, and cash receipts.
  • Coordinate lender-funded draw requests and compile documentation.
  • Manage lien waivers, insurance certificates, and compliance documentation.
  • Serve as liaison between accounting, project teams, subcontractors, and lenders.
Qualifications
  • 2–5 years of construction accounting experience (job cost, AIA billing, draw process).
  • Proficiency with Procore Financials and Sage 300 preferred.
  • Strong Excel skills (pivot tables, VLOOKUP).
  • Excellent organizational and communication skills; customer service mindset.
  • Notary Public certification is a plus.

Why Join Us?

  • Strategic role bridging construction operations and finance.
  • Opportunity to work with new technology (Procore, Sage 300).
  • Visible, trusted position with direct interaction with senior leadership and subcontractors.
  • Collaborative, supportive team environment.

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