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Aia Admin Jobs (NOW HIRING)

Assa Abloy

Billing Specialist (AIA)

Plano, TX · On-site

$18.50 - $25/hr

Administer billing for various contract types, including Lump Sum, Fixed Price, Cost-Plus, Time ... Advanced AIA and Pay Application experience required. * Experience with construction contracts and ...

ASSA ABLOY

Billing Specialist (AIA)

Plano, TX · Remote

$18.50 - $25/hr

Administer billing for various contract types, including Lump Sum, Fixed Price, Cost-Plus, Time ... Advanced AIA and Pay Application experience required. * Experience with construction contracts and ...

CFS

Senior Contracts Administrator

Shrewsbury, MA · On-site

Senior Contracts Administrator Salary: $100,000 - $110,000 + Bonus Location: Shrewsbury, MA Why ... submit AIA billings (G702/G703) and applications for payment • Process invoices through ERP ...

Miller Electric Company

Project Admin

Richmond, VA · On-site

$30 - $35/hr

The Project Administrator will work with the Project Managers and Assistant Project Managers to ... Experience with Schedule of Values (AIA docs) * Project management assistant experience

DLR Group

Project Administrator

Phoenix, AZ · On-site

Position Summary As a Project Administrator at DLR Group, you'll play a crucial role in supporting ... Familiarity with Microsoft Project, Bluebeam, Vantagepoint, Newforma, Procore, and AIA Contract ...

Miller Electric Company

Project Admin

Richmond, VA

$30 - $35/hr

The Project Administrator will work with the Project Managers and Assistant Project Managers to ... Experience with Schedule of Values (AIA docs) * Project management assistant experience

LS3P

Construction Administrator

Jacksonville, FL · On-site

We are currently seeking a Construction Administrator to join our Jacksonville office. You are ... Understanding of Owner-Architect, Owner-Contractor Agreements and AIA Documents, i.e., ASI, PR, CCD ...

LS3P

Construction Administrator

Greensboro, NC · On-site

We are currently seeking a Construction Administrator to join our Greensboro office. You are ... Understanding of Owner-Architect, Owner-Contractor Agreements and AIA Documents, i.e., ASI, PR, CCD ...

LS3P

Construction Administrator

Wilmington, NC · On-site

We are currently seeking a Construction Administrator to join our Wilmington office. You are ... Understanding of Owner-Architect, Owner-Contractor Agreements and AIA Documents, i.e., ASI, PR, CCD ...

LS3P

Construction Administrator

Raleigh, NC

We are currently seeking a Construction Administrator to join our Raleigh office. You are ... Understanding of Owner-Architect, Owner-Contractor Agreements and AIA Documents, i.e., ASI, PR, CCD ...

LS3P

Construction Administrator

Charleston, SC

We are currently seeking a Construction Administrator to join our Charleston office. You are ... Understanding of Owner-Architect, Owner-Contractor Agreements and AIA Documents, i.e., ASI, PR, CCD ...

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Aia Admin information

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How much do aia admin jobs pay per hour?

As of Aug 11, 2026, the average hourly pay for aia admin in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is the difference between Aia Admin vs Aia Coordinator?

AspectAia AdminAia Coordinator
CredentialsTypically requires administrative certifications or experience in insurance or constructionOften requires project management or coordination certifications
Work EnvironmentOffice-based, administrative setting within insurance or construction firmsOn-site or office-based, coordinating between teams and clients
Employer & Industry UsageUsed in insurance, construction, and project management industriesCommon in construction, insurance, and project management sectors
Search & Comparison IntentPeople compare roles for administrative responsibilities in Aia-related fieldsIndividuals look for coordination roles within similar industries

While both Aia Admin and Aia Coordinator roles involve organizational tasks, the Aia Admin primarily handles administrative duties, documentation, and office support, whereas the Aia Coordinator focuses on project coordination, communication, and team collaboration. Understanding these differences helps job seekers identify the right role based on their skills and career goals.

What are the key skills and qualifications needed to thrive as an AIA Admin?

To thrive as an AIA Admin, you need a solid understanding of construction contract administration, payment application processing, and familiarity with AIA (American Institute of Architects) documentation standards, often supported by experience in the construction or architectural industry. Proficiency in project management software, AIA contract forms, and accounting systems like Sage or Procore is typically required. Attention to detail, organizational skills, and effective communication are crucial soft skills for managing documentation and collaborating with project stakeholders. These abilities ensure accurate contract compliance, timely payments, and smooth project workflows within construction administration.

What are some common challenges faced by an AIA Admin, and how can they be effectively managed?

AIA Admins often manage complex administrative tasks, such as processing insurance claims, maintaining accurate client records, and coordinating with agents and clients. One common challenge is balancing high volumes of documentation while ensuring accuracy and compliance with company policies. Effective time management, attention to detail, and strong communication skills are essential to handle these demands. Proactively seeking clarification from supervisors or colleagues and utilizing available digital tools can help streamline workflows and reduce errors.

What is an AIA Admin?

AIA Admins, or AIA Administrators, are professionals responsible for managing and coordinating administrative tasks related to the American Institute of Architects (AIA) contract documents, project submissions, and compliance within architectural or construction firms. Their duties often include tracking project documentation, ensuring adherence to AIA guidelines, assisting with contract management, and facilitating communication between architects, contractors, and clients. They play a crucial role in maintaining organized records and supporting project success through efficient administrative processes.
More about Aia Admin jobs
What are the most commonly searched types of Aia Admin jobs? The most popular types of Aia Admin jobs are:
What job categories do people searching Aia Admin jobs look for? The top searched job categories for Aia Admin jobs are:
Aia Admin jobs near you
Infographic showing various Aia Admin job openings in the United States as of August 2026, with employment types broken down into 71% Full Time, 21% Part Time, 1% Temporary, and 7% Contract. Highlights an 90% Physical, 3% Hybrid, and 7% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.

Billing Specialist (AIA)

Assa Abloy

Plano, TX • On-site

$18.50 - $25/hr

Full-time

Posted 7 days ago

Job description

ASSA ABLOY Global Solutions is part of the ASSA ABLOY Group, who are the global leader in access solutions. Every day, we reimagine how people move through a safer, more open world with ease. If you've ever walked through an automatic door, stayed in a hotel, or gone through passport control, you've probably used one of our products or services. We have operations in over 70 countries, with over 52,000 colleagues around the world.
Our expertise in customer journey mapping, innovation, and service design leads to the invention of new solutions that create value for our clients and exceptional experiences for their end users. And we have the fantastic opportunity available in ASSA ABLOY Vingcard for a Billing Specialist II.
Your Role in Keeping the Future in Safe Hands:
The Billing Specialist II serves as the organization's subject matter expert for specialized billing activities involving strategic customer accounts, construction projects, AIA billing, and Pay Application processes. This role is dedicated exclusively to complex billing functions that require advanced knowledge of customer contracts, construction documentation, project billing requirements, retainage management, lien waivers, customer portals, and milestone-based invoicing.
The Billing Specialist II works independently to manage high-value customer accounts and construction projects while partnering closely with Project Management, Sales, Operations, Accounting, and customers to ensure timely revenue recognition and accurate billing execution.
Essential Duties and Responsibilities:
  • Manage specialized billing for strategic customer accounts and construction projects, including AIA billing, payment applications, schedule of values, milestone billing, change orders, retainage, deposits, and progress billings.
  • Interpret customer contracts and billing requirements to ensure compliance, accurate revenue recognition, and timely invoice submission.
  • Administer billing for various contract types, including Lump Sum, Fixed Price, Cost-Plus, Time & Material, and milestone-based agreements.
  • Manage customer invoicing portals, electronic submission requirements, lien waivers, releases, and compliance documentation.
  • Coordinate with PMO, Operations, Sales, and customers to ensure billing readiness, contract compliance, and adherence to project milestones.
  • Perform complex account reconciliations, research billing variances, and resolve customer disputes impacting invoicing, collections, and cash flow.
  • Investigate, validate, and process credit memos, rebills, pricing discrepancies, contract modifications, and billing adjustments in accordance with company policies.
  • Partner with Accounts Receivable and Cash Applications teams to resolve collection barriers, payment application issues, unidentified cash, short pays, deductions, and remittance discrepancies.
  • Monitor outstanding balances for strategic customers and project accounts, identifying and resolving billing-related issues that delay payment.
  • Identify revenue leakage risks and recommend corrective actions to improve billing accuracy, collectability, and cash realization.
  • Maintain complete project billing documentation and audit support records while ensuring adherence to billing deadlines and first-pass accuracy standards.

Skill Requirements and Performance Criteria:
  • Associate degree or Bachelor's degree preferred.
  • 3-5+ years of construction billing, project billing, or strategic account billing experience.
  • Advanced AIA and Pay Application experience required.
  • Experience with construction contracts and project accounting.
  • Strong contract interpretation skills.
  • Advanced Microsoft Excel skills.
  • ERP experience required.
  • Ability to independently manage complex billing portfolios.

#LI-VS1
We are the ASSA ABLOY Group
Our people have made us the global leader in access solutions. In return, we open doors for them wherever they go. With nearly 63,000 colleagues in more than 70 different countries, we help billions of people experience a more open world. Our innovations make all sorts of spaces - physical and virtual - safer, more secure, and easier to access.
As an employer, we value results - not titles, or backgrounds. We empower our people to build their career around their aspirations and our ambitions - supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally.
As we welcome new people on board, it's important to us to have diverse, inclusive teams, and we value different perspectives and experiences.

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