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Aia Admin Jobs (NOW HIRING)

Yates Construction

Safety Admin

Hubbard, TX · On-site

Position : Safety Administrator (onsite) Location: Hubbard, TX Job Summary: The Safety ... Prepare AIA draw requests and invoices. * Organize and distribute General Manager and Project ...

Yates Construction

Safety Admin

Hubbard, TX · On-site

Position : Safety Administrator (onsite) Location: Hubbard, TX Job Summary: The Safety ... Prepare AIA draw requests and invoices. * Organize and distribute General Manager and Project ...

SFCS Inc.

Construction Administrator

Charlotte, NC

$80K - $100K/yr

Strong knowledge of construction methods, project specifications, and AIA contract documents, including AIA A201 General Conditions. * CCCA (Certified Construction Contract Administrator ...

Graham

Construction Office Administrator

Miami Lakes, FL · On-site

$16.50 - $22.75/hr

Construction Office Administrator Build your career with a company that helped build a community ... Review contractor progress billings and AIA G702/G703 payment applications, confirm billings ...

LS3P

Construction Administrator

Charleston, SC · On-site

We are currently seeking a Construction Administrator to join our Charleston office. You are ... Understanding of Owner-Architect, Owner-Contractor Agreements and AIA Documents, i.e., ASI, PR, CCD ...

DLR Group

Project Administrator

Washington, DC · On-site

Position Summary As a Project Administrator at DLR Group, you'll play a crucial role in supporting ... Familiarity with Microsoft Project, Bluebeam, Vantagepoint, Newforma, Procore, and AIA Contract ...

LS3P

Construction Administrator

Jacksonville, FL · On-site

We are currently seeking a Construction Administrator to join our Jacksonville office. You are ... Understanding of Owner-Architect, Owner-Contractor Agreements and AIA Documents, i.e., ASI, PR, CCD ...

LS3P

Construction Administrator

Raleigh, NC · On-site

We are currently seeking a Construction Administrator to join our Raleigh office. You are ... Understanding of Owner-Architect, Owner-Contractor Agreements and AIA Documents, i.e., ASI, PR, CCD ...

LS3P

Construction Administrator

Atlanta, GA · On-site

We are currently seeking a Construction Administrator to join our Atlanta office. You are ... Understanding of Owner-Architect, Owner-Contractor Agreements and AIA Documents, i.e., ASI, PR, CCD ...

Sun Recruiting Inc

Office Manager

Bloomfield, CT · On-site

Process AIA billings and payment applications * Perform bank reconciliations * Prepare journal ... Administer 401(k) contributions and reporting * Process bonuses and profit-sharing programs ...

Soap Creek Resources

Office Manager

Bloomfield, CT · On-site

Process AIA billings and payment applications * Perform bank reconciliations * Prepare journal ... Administer 401(k) contributions and reporting * Process bonuses and profit-sharing programs ...

ExcelliSearch, Inc.

Office Manager

Bloomfield, CT · On-site

Process AIA billings and payment applications * Perform bank reconciliations * Prepare journal ... Administer 401(k) contributions and reporting * Process bonuses and profit-sharing programs ...

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Aia Admin information

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$11

$21

$31

How much do aia admin jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for aia admin in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is an AIA Admin?

AIA Admins, or AIA Administrators, are professionals responsible for managing and coordinating administrative tasks related to the American Institute of Architects (AIA) contract documents, project submissions, and compliance within architectural or construction firms. Their duties often include tracking project documentation, ensuring adherence to AIA guidelines, assisting with contract management, and facilitating communication between architects, contractors, and clients. They play a crucial role in maintaining organized records and supporting project success through efficient administrative processes.

What are the key skills and qualifications needed to thrive as an AIA Admin?

To thrive as an AIA Admin, you need a solid understanding of construction contract administration, payment application processing, and familiarity with AIA (American Institute of Architects) documentation standards, often supported by experience in the construction or architectural industry. Proficiency in project management software, AIA contract forms, and accounting systems like Sage or Procore is typically required. Attention to detail, organizational skills, and effective communication are crucial soft skills for managing documentation and collaborating with project stakeholders. These abilities ensure accurate contract compliance, timely payments, and smooth project workflows within construction administration.

What are some common challenges faced by an AIA Admin, and how can they be effectively managed?

AIA Admins often manage complex administrative tasks, such as processing insurance claims, maintaining accurate client records, and coordinating with agents and clients. One common challenge is balancing high volumes of documentation while ensuring accuracy and compliance with company policies. Effective time management, attention to detail, and strong communication skills are essential to handle these demands. Proactively seeking clarification from supervisors or colleagues and utilizing available digital tools can help streamline workflows and reduce errors.

What is the difference between Aia Admin vs Aia Coordinator?

AspectAia AdminAia Coordinator
CredentialsTypically requires administrative certifications or experience in insurance or constructionOften requires project management or coordination certifications
Work EnvironmentOffice-based, administrative setting within insurance or construction firmsOn-site or office-based, coordinating between teams and clients
Employer & Industry UsageUsed in insurance, construction, and project management industriesCommon in construction, insurance, and project management sectors
Search & Comparison IntentPeople compare roles for administrative responsibilities in Aia-related fieldsIndividuals look for coordination roles within similar industries

While both Aia Admin and Aia Coordinator roles involve organizational tasks, the Aia Admin primarily handles administrative duties, documentation, and office support, whereas the Aia Coordinator focuses on project coordination, communication, and team collaboration. Understanding these differences helps job seekers identify the right role based on their skills and career goals.

More about Aia Admin jobs

What are the most commonly searched types of Aia Admin jobs?

The most popular types of Aia Admin jobs are:

What job categories do people searching Aia Admin jobs look for?

The top searched job categories for Aia Admin jobs are:

Aia Admin jobs near you
Infographic showing various Aia Admin job openings in the United States as of August 2026, with employment types broken down into 67% Full Time, 26% Part Time, 1% Temporary, and 6% Contract. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.

Assistant Bookkeeper / Office Admin.

W3Global Inc.

Bay Shore, NY • On-site

$65K - $75K/yr

Full-time

Re-posted 18 days ago

Job description

Job Summary

We are seeking a dependable and detail-oriented Assistant Bookkeeper / Office Administrator to support daily accounting and administrative operations. The ideal candidate will possess strong hands-on bookkeeping experience and be capable of managing a broad range of accounting responsibilities while supporting the day-to-day financial operations of the company. This individual should be reliable, accountable, and interested in becoming a long-term member of the team, with the potential to take ownership of the accounting function as needed.

Key Responsibilities

  • Maintain accurate financial records and accounting documentation.

  • Obtain, compute, record, and verify financial data and business transactions.

  • Manage full-cycle Accounts Payable (AP) and Accounts Receivable (AR) processes.

  • Perform bank and credit card reconciliations.

  • Assist with payroll processing (preferred experience).

  • Perform job costing and maintain accurate project cost records.

  • Prepare financial reports and assist with month-end closing activities.

  • Perform data entry and general office administrative duties.

  • Maintain organized accounting records with a high level of accuracy and attention to detail.

  • Work independently while supporting the daily bookkeeping and accounting operations.

  • Assist in managing accounting processes related to construction projects, subcontractors, and project billing.

Qualifications

  • Previous experience in bookkeeping, accounting, or finance, preferably within the construction industry.

  • Strong hands-on bookkeeping experience.

  • Expert knowledge of QuickBooks Desktop (preferred).

  • Experience with full-cycle Accounts Payable and Accounts Receivable.

  • Experience performing bank and credit card reconciliations.

  • Payroll experience is preferred.

  • Experience with job costing, financial reporting, and month-end close.

  • Fundamental knowledge of Generally Accepted Accounting Principles (GAAP).

  • Excellent organizational, multitasking, and problem-solving skills.

  • Strong attention to detail and ability to meet deadlines.

  • Ability to work independently and take ownership of accounting responsibilities.

Preferred Qualifications

Candidates with construction accounting experience are strongly preferred, including experience with:

  • Project costing

  • Subcontractor accounting

  • Lien waivers

  • Certified payroll

  • AIA billing / Progress billing

W3Global logo

About W3Global

Sourced by ZipRecruiter

W3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs. As a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.

Industry

Recruiting and staffing services

Company size

501 - 1,000 Employees

Headquarters location

Frisco, TX, US

Year founded

2006

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