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Project Administrative Assistant Jobs (NOW HIRING)

APTIM

Project Administrative Assistant

Linden, NJ · On-site

$22.12 - $36.54/hr

The Administrative Assistant will provide support to the Site Supervisor, Project Quality Control Manager, and the Project Health and Safety Lead. Tasks will include but not be limited to document ...

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$13

$23

$35

How much do project administrative assistant jobs pay per hour?

As of Jul 22, 2026, the average hourly pay for project administrative assistant in the United States is $23.64, according to ZipRecruiter salary data. Most workers in this role earn between $19.23 and $26.92 per hour, depending on experience, location, and employer.

What are Project Administrative Assistants?

Project Administrative Assistants are professionals who provide essential support to project managers and teams by handling administrative tasks such as scheduling meetings, preparing documents, maintaining project records, and facilitating communication among team members. They help ensure that projects run smoothly by organizing logistics, tracking deadlines, and assisting with budgeting or reporting. Their role is crucial for keeping projects on track, allowing project managers to focus on higher-level planning and execution.

What is the difference between Project Administrative Assistant vs Project Coordinator?

AspectProject Administrative AssistantProject Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsBachelor's degree often preferred; certifications like CAPM can be advantageous
Work EnvironmentOffice settings, supporting project teams with administrative tasksOffice or on-site, managing project schedules and communication
Employer & Industry UsageCommon in construction, IT, and corporate sectorsUsed across various industries including engineering, IT, and marketing
Search & Comparison IntentFocuses on administrative support roles within projectsInvolves coordinating project activities and timelines

The Project Administrative Assistant primarily handles administrative tasks to support project teams, while the Project Coordinator manages project schedules, communication, and coordination efforts. Both roles are essential but differ in scope and responsibilities within project environments.

What are the key skills and qualifications needed to thrive as a Project Administrative Assistant, and why are they important?

To thrive as a Project Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by an associate degree or equivalent experience. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheets, and document management systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you effectively support project teams and manage competing priorities. These skills are vital for ensuring projects run smoothly, deadlines are met, and administrative processes are efficient.

What qualifications do you need to be a project administrator?

A project administrative assistant typically needs a high school diploma or equivalent, with many roles preferring an associate's or bachelor's degree in business, management, or related fields. Strong organizational, communication, and computer skills, along with proficiency in project management tools like Microsoft Office or specialized software, are essential. Relevant experience in administrative support or project coordination can also be beneficial.

What does a project administrative assistant do?

A project administrative assistant provides support to project teams by handling tasks such as scheduling meetings, preparing reports, maintaining project documentation, and coordinating communication among team members. They often use tools like Microsoft Office and project management software to ensure smooth project operations and meet deadlines.

Is a project administrator an entry level job?

A project administrative assistant is often considered an entry-level position that requires basic organizational and communication skills. It typically involves supporting project managers with tasks like scheduling, documentation, and coordination, and may require familiarity with project management tools. Experience levels can vary depending on the organization and project complexity.

How does a Project Administrative Assistant typically collaborate with project managers and other team members?

A Project Administrative Assistant plays a key role in supporting project managers and teams by handling scheduling, preparing documentation, and coordinating meetings. They often serve as a communication hub, ensuring that information flows smoothly between stakeholders, team members, and external partners. This position frequently involves tracking project progress, managing shared resources, and assisting with reporting tasks, which helps keep everyone aligned and projects on track. Collaboration is usually facilitated through regular team meetings, shared digital platforms, and close partnership with project leads.

What is the highest paying administrative assistant job?

The highest paying administrative assistant roles are often executive assistants or senior administrative assistants, especially those supporting C-level executives or working in specialized industries like finance, law, or technology. These positions typically require advanced skills, certifications, and experience, and can offer salaries exceeding $70,000 annually depending on location and organization size.
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What states have the most Project Administrative Assistant jobs? States with the most job openings for Project Administrative Assistant jobs include:
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Project Administrative Assistant jobs near you
Infographic showing various Project Administrative Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, 1% Temporary, and 2% Contract. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $49,167 per year, or $23.6 per hour.
Project Administrative Assistant

Project Administrative Assistant

Low Country Building Solutions

Pittsburgh, PA

Full-time

Posted 3 days ago

Job description

The project administrative assistant will be responsible for ensuring proper efficiencies applicable to all construction and project related tasks. This position will  support and work with the project managers as well as outside subcontractors, suppliers, and clients in an effort to secure successful project completion.

The successful candidate will fulfill the following list that includes but is not limited to:

· Receive, sort, process, log and file all project information into construction project software (TEKLA PowerFab, QuickBooks, etc.). Includes receiving and preparing information from subcontractors, including purchase orders, change orders, submittals, RFI’s and transmittals.

· Maintain written and electronic records for each project, including but not limited to permits, insurance certificates, specs, mill certs, etc.

· Support Project Management Team with documentation needed for opening and maintaining ongoing projects.

· Prepare materials for construction meetings and occasionally be on site to take notes.

· Run routine reports and log in RFP’s and RFQ’s.

· Maintain effective and professional communication with internal project team including sub-contractors, site foreman, architects, and designers.

· Maintain effective and professional communication with external clients including building owners, client reps, and construction managers.

The successful candidate will have the following:

· 1+ years of current experience working for a construction company would be ideal, but not required.

· 3+ years administrative experience working with a small team. Strong knowledge of basic office equipment.

· Must have strong Excel, Word, Outlook/G-mail skills along with excellent data entry skills. *Experience working with project management software or accounting software is ideal but not required. Knowledge of QuickBooks and/or other construction software a plus.

· Very strong at multi-tasking and the ability to work in a very fast paced environment.

· Strong verbal and written communication skills.

· Highly organized and detailed with processing information.