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Project Administrative Assistant Jobs (NOW HIRING)

Mortenson

Project Administrative Assistant

Chicago, IL · On-site

$33.12/hr

SUMMARY Mortenson is currently seeking Project Administrative Assistant with the ability to interact with a variety of staff at all levels in an ever-changing environment, remaining flexible ...

Mortenson

Project Administrative Assistant

Greenwald, MN · On-site

$51K - $68K/yr

As a Project Administrative Assistant, you are at the heart of the business operations and activities and the soul that keeps your team moving forward. Locations: ND and Duluth MN- Must be open to ...

APTIM

Project Administrative Assistant

Linden, NJ · On-site

$22.12 - $36.54/hr

The Administrative Assistant will provide support to the Site Supervisor, Project Quality Control Manager, and the Project Health and Safety Lead. Tasks will include but not be limited to document ...

Mortenson

Project Administrative Assistant

Minneapolis, MN · On-site

$51K - $68K/yr

As a Project Administrative Assistant, you are at the heart of the business operations and activities and the soul that keeps your team moving forward. Locations : ND and Duluth MN- Must be open to ...

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How much do project administrative assistant jobs pay per hour?

As of Jul 2, 2026, the average hourly pay for project administrative assistant in the United States is $23.64, according to ZipRecruiter salary data. Most workers in this role earn between $19.23 and $26.92 per hour, depending on experience, location, and employer.

What are Project Administrative Assistants?

Project Administrative Assistants are professionals who provide essential support to project managers and teams by handling administrative tasks such as scheduling meetings, preparing documents, maintaining project records, and facilitating communication among team members. They help ensure that projects run smoothly by organizing logistics, tracking deadlines, and assisting with budgeting or reporting. Their role is crucial for keeping projects on track, allowing project managers to focus on higher-level planning and execution.

What is the difference between Project Administrative Assistant vs Project Coordinator?

AspectProject Administrative AssistantProject Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsBachelor's degree often preferred; certifications like CAPM can be advantageous
Work EnvironmentOffice settings, supporting project teams with administrative tasksOffice or on-site, managing project schedules and communication
Employer & Industry UsageCommon in construction, IT, and corporate sectorsUsed across various industries including engineering, IT, and marketing
Search & Comparison IntentFocuses on administrative support roles within projectsInvolves coordinating project activities and timelines

The Project Administrative Assistant primarily handles administrative tasks to support project teams, while the Project Coordinator manages project schedules, communication, and coordination efforts. Both roles are essential but differ in scope and responsibilities within project environments.

What are the key skills and qualifications needed to thrive as a Project Administrative Assistant, and why are they important?

To thrive as a Project Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by an associate degree or equivalent experience. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheets, and document management systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you effectively support project teams and manage competing priorities. These skills are vital for ensuring projects run smoothly, deadlines are met, and administrative processes are efficient.

What qualifications do you need to be a project administrator?

A project administrative assistant typically needs a high school diploma or equivalent, with many roles preferring an associate's or bachelor's degree in business, management, or related fields. Strong organizational, communication, and computer skills, along with proficiency in project management tools like Microsoft Office or specialized software, are essential. Relevant experience in administrative support or project coordination can also be beneficial.

What does a project administrative assistant do?

A project administrative assistant provides support to project teams by handling tasks such as scheduling meetings, preparing reports, maintaining project documentation, and coordinating communication among team members. They often use tools like Microsoft Office and project management software to ensure smooth project operations and meet deadlines.

Is a project administrator an entry level job?

A project administrative assistant is often considered an entry-level position that requires basic organizational and communication skills. It typically involves supporting project managers with tasks like scheduling, documentation, and coordination, and may require familiarity with project management tools. Experience levels can vary depending on the organization and project complexity.

How does a Project Administrative Assistant typically collaborate with project managers and other team members?

A Project Administrative Assistant plays a key role in supporting project managers and teams by handling scheduling, preparing documentation, and coordinating meetings. They often serve as a communication hub, ensuring that information flows smoothly between stakeholders, team members, and external partners. This position frequently involves tracking project progress, managing shared resources, and assisting with reporting tasks, which helps keep everyone aligned and projects on track. Collaboration is usually facilitated through regular team meetings, shared digital platforms, and close partnership with project leads.

What is the highest paying administrative assistant job?

The highest paying administrative assistant roles are often executive assistants or senior administrative assistants, especially those supporting C-level executives or working in specialized industries like finance, law, or technology. These positions typically require advanced skills, certifications, and experience, and can offer salaries exceeding $70,000 annually depending on location and organization size.
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What states have the most Project Administrative Assistant jobs? States with the most job openings for Project Administrative Assistant jobs include:
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Project Administrative Assistant jobs near you
Infographic showing various Project Administrative Assistant job openings in the United States as of June 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $49,167 per year, or $23.6 per hour.

Construction Project Administrative Assistant

TRANTEK INC

Hutto, TX • On-site

Other

Medical, Dental, Vision, PTO

Posted 16 days ago

Job description

Benefits:

Dental insurance

Health insurance

Paid time off

Vision insurance

About the Role We are seeking a highly organized and proactive Project Administrative Assistant to support our construction project managers and field teams. This role plays an important part in coordinating project documentation, tracking progress, supporting compliance, and ensuring smooth day-to-day operations across active job sites.

Responsibilities

Provide administrative support to the construction and project management teams

Assist with preparing and maintaining project schedules, submittals, and RFIs

Organize and manage project documentation including contracts, permits, drawings, change orders, safety forms, and close-out documents

Track and maintain logs for submittals, daily reports, safety documentation, and project progress

Coordinate meetings, prepare agendas, take notes, and distribute minutes

Support procurement activities such as purchase orders, vendor forms, and materials tracking

Assist with timecard collection, labor reports, and daily manpower records

Maintain communication with subcontractors and vendors as needed

Help ensure compliance with company safety policies and project requirements

Prepare spreadsheets, project binders, and documentation packages for clients, inspectors, and internal teams

Provide general administrative support including filing, scanning, travel arrangements, and correspondence

Assist with onboarding paperwork and documentation for on-site personnel

Perform other project-related and administrative tasks as assigned

Qualifications

High school diploma required; associate or bachelor’s degree preferred

1–3 years of administrative experience in construction or a related field

Strong understanding of construction terminology and project workflows

Excellent organizational and multitasking skills

Strong verbal and written communication abilities

Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)

Ability to read or reference construction drawings (preferred but not required)

Strong attention to detail with the ability to meet deadlines

Ability to maintain confidentiality and handle sensitive project information

Preferred Skills

Experience with construction project management software (Procore, Bluebeam, Autodesk, Buildertrend, etc.)

Familiarity with job site safety requirements and compliance reporting

Knowledge of procurement or basic accounting processes

Experience supporting field superintendents or project managers

Why Join Us

Competitive compensation and benefits

Opportunity to grow within an expanding construction operation

Collaborative team environment

Exposure to major commercial, industrial, or data center projects

Apply