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Project Administrator Jobs in Calgary, AB (NOW HIRING)

Valard Construction

Project Administrator

Calgary, AB · On-site

Our Transmission group is currently looking to add a Project Administrator to our team, based in Calgary, AB. Reporting to the Director, Transmission Western Canada, we are seeking a detail-oriented ...

Ainsworth

Project Administrator

Calgary, AB · On-site

Job Summary The Project Administrator will provide general administrative support to Project Managers (PM). Working closely with PM's to assist in the delivery of projects and services to Ainsworth ...

Ainsworth

Project Administrator

Calgary, AB · On-site

Job Summary The Project Administrator will provide general administrative support to Project Managers (PM). Working closely with PM's to assist in the delivery of projects and services to Ainsworth ...

Ainsworth

Project Administrator

Calgary, AB

Job Summary The Project Administrator will provide general administrative support to Project Managers (PM). Working closely with PM's to assist in the delivery of projects and services to Ainsworth ...

Actalent

Project Coordinator

Calgary, AB

CA$55 - CA$60/hr

NOW HIRING PROJECT ADMINISTRATOR Actalent's client is seeking an experienced Project Administrator / Coordinator to support hydroelectric capital project initiatives in Alberta. This individual will ...

Bird Construction

Project Accountant

Calgary, AB

Compliance reports are reviewed and followed up with Project Administrators as required for outstanding documentation * Review coding for project related costs initiated from shared services

Startec

Production Administrator

Calgary, AB · On-site

We are an integrated project and engineering equipment fabricator specializing in the modularized ... The Production Administrator serves as the primary contact between our shop floor and corporate ...

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All JobsProject Administrator JobsProject Administrator Jobs in Calgary, AB

Project Administrator information

See Calgary, AB salary details

$12

$24

$36

How much do project administrator jobs pay per hour?

As of Aug 3, 2026, the average hourly pay for project administrator in Calgary, AB is $24.07, according to ZipRecruiter salary data. Most workers in this role earn between $19.47 and $27.16 per hour, depending on experience, location, and employer.

How does a Project Administrator typically interact with project managers and other team members?

As a Project Administrator, you will work closely with project managers to track progress, prepare reports, and ensure that documentation is accurate and up to date. You’ll also coordinate with team members across various departments to schedule meetings, monitor deadlines, and address logistical issues. This role requires strong communication and organizational skills, as you often serve as the central point of contact for project-related information. Effective collaboration and proactive follow-up are key to success in this position.

What is the difference between Project Administrator vs Project Coordinator?

AspectProject AdministratorProject Coordinator
ResponsibilitiesHandles administrative tasks, documentation, scheduling, and resource managementAssists in project planning, communication, and coordinating team activities
Required CredentialsTypically requires a diploma or degree in business or related fieldSimilar educational background, often with certifications in project management
Work EnvironmentOffice-based, supporting project teams across various industriesOffice or on-site, facilitating project execution and team collaboration

Project Administrators focus on administrative support and documentation, ensuring project processes run smoothly. Project Coordinators assist with planning and team coordination, often working closely with Project Managers. While their roles overlap, Project Administrators are more administrative, whereas Project Coordinators are more involved in project execution and communication.

What is the role of a project administrator?

A project administrator is responsible for supporting project management by coordinating schedules, maintaining documentation, tracking progress, and communicating with team members. They often use project management tools and ensure that project tasks are completed on time and within scope. Strong organizational and communication skills are essential for this role.

What are Project Administrators?

Project Administrators are professionals who provide essential administrative support to project managers and teams throughout the lifecycle of a project. They handle tasks such as scheduling meetings, preparing documents, tracking project progress, managing budgets, and ensuring that all project documentation is up to date. Their role helps ensure that projects run smoothly by organizing resources, facilitating communication, and assisting with problem-solving as needed. Project Administrators are vital in keeping projects on track and supporting the overall success of the team.

What skills do you need to be a project administrator?

A project administrator needs strong organizational and communication skills, proficiency with project management tools like Microsoft Project or Excel, and the ability to coordinate tasks and schedules effectively. Attention to detail, problem-solving abilities, and basic understanding of project workflows are also important for success in this role.

Is project administrator an entry-level job?

A project administrator role can be entry-level or require some experience, depending on the organization. Entry-level positions typically require basic organizational skills and familiarity with project management tools, while more advanced roles may need prior experience or certifications such as CAPM or PMP.

How much do project administrators make in the US?

Project administrators in the US typically earn a median annual salary of around $55,000 to $70,000, depending on experience, industry, and location. Entry-level roles may start lower, while experienced professionals with certifications can earn higher salaries, especially in larger organizations or specialized fields.

What are the key skills and qualifications needed to thrive as a Project Administrator, and why are they important?

To thrive as a Project Administrator, you need strong organizational skills, attention to detail, and a background in project management or business administration, often supported by relevant degrees or certifications. Familiarity with project management software (such as MS Project, Asana, or Trello), spreadsheets, and document management systems is typically required. Excellent communication, time management, and problem-solving abilities are crucial soft skills for coordinating tasks and supporting project teams. These skills ensure projects stay on track, resources are efficiently allocated, and stakeholders remain informed, contributing to successful project outcomes.
More about Project Administrator jobs
What are popular job titles related to Project Administrator jobs in Calgary, AB? For Project Administrator jobs in Calgary, AB, the most frequently searched job titles are:
What job categories do people searching Project Administrator jobs in Calgary, AB look for? The top searched job categories for Project Administrator jobs in Calgary, AB are:
Project Administrator jobs near you
Infographic showing various Project Administrator job openings in Calgary, AB as of July 2026, with employment types broken down into 1% As Needed, 85% Full Time, 11% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $50,064 per year, or $24.1 per hour.

Project Administrator

Infracon Construction Inc.

Calgary, AB

CA$27 - CA$32/hr

Full-time

Posted 13 days ago

Job description

Job Title: Project Administrator
Company: Canadian Liners
Location: Calgary, AB | Edmonton, AB | Newfoundland
Job Type: Project-Based Contract
Schedule: Project-Based (Travel Required; Camp/Overtime Opportunities)    Wage Range: $27.00 – $32.00 per hour, depending on experience and qualifications

About Canadian Liners

Canadian Liners specializes in the supply and installation of geomembrane liner systems for environmental, mining, municipal, and industrial projects across Canada.

We are seeking a highly organized and detail-oriented Project Administrator to join our team on a project-based contract. Reporting to the Operations Coordinator, you’ll support project administration, payroll and billing processes, travel logistics, and day-to-day operations while collaborating with project managers, field personnel, and clients.

This role may require occasional travel to project sites across Canada and has the potential to transition into a permanent position based on operational needs and performance.

Key Responsibilities

Project Administration

  • Support Project Managers throughout all phases of project execution.
  • Maintain project documentation, including contracts, purchase orders, change orders, subcontracts, and project correspondence.
  • Track project labour, equipment, materials, schedule, and other project-related information.
  • Coordinate with field crews to collect, review, and enter labour and equipment time into company systems, ensuring accurate payroll processing and project billing.
  • Assist with project set-up, document control, filing, and closeout.
  • Prepare and submit project documentation for clients and stakeholders.

Accounts Receivable

  • Prepare and submit client invoices, progress billings, and supporting documentation, including through client billing portals where required.
  • Monitor outstanding receivables and assist with collections.
  • Maintain accurate customer records within the accounting system.

Accounts Payable

  • Process supplier invoices and verify coding.
  • Enter invoices into the accounting system.
  • Reconcile vendor statements and resolve discrepancies.
  • Assist with vendor payments and accounts payable reporting.
  • Respond to vendor inquiries and maintain vendor records.

Administrative Support

  • Provide administrative support to project managers and operational teams.
  • Coordinate travel, accommodations, rental vehicles, and project mobilizations.
  • Establish and maintain fuel cards, hotel accounts, vendor accounts, and supplier credit applications.
  • Coordinate purchase orders and project or office supply orders.
  • Maintain project documentation, spreadsheets, reports, and correspondence.
  • Support employee onboarding and project administrative requirements where required.
  • Liaise with vendors, clients, and internal departments.
  • Perform other administrative duties to support the successful execution of projects.

Qualifications

  • 2+ years of experience in project administration, construction administration, accounting support, or office administration.
  • Post-secondary education in Business Administration, Office Administration, Accounting, or a related discipline is considered an asset.
  • Experience supporting construction, industrial, or project-based operations.
  • Experience coordinating travel and workforce mobilization is an asset.
  • Experience with accounting, project management, scheduling, or ticketing software.
  • Advanced proficiency in Microsoft Office (Excel, Word, and Outlook).
  • Exceptional organizational skills with strong attention to detail.
  • Excellent communication and interpersonal skills.
  • Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
  • Ability to work both independently and collaboratively within a team.

What We Offer

  • Competitive salary based on experience
  • Comprehensive benefits program
  • Opportunities for professional development and career growth
  • Potential for permanent employment based on operational needs and performance
  • Collaborative and team-focused work environment

Join Us

If you're an organized, detail-oriented professional who enjoys supporting fast-paced projects and working with a collaborative team, we'd love to hear from you.

Please submit your resume and a brief cover letter outlining your qualifications and relevant experience.