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Contract Project Administrator Jobs in Calgary, AB

Ainsworth

Project Administrator

Calgary, AB · On-site

Job Summary The Project Administrator will provide general administrative support to Project ... Drafting minutes of meetings, contracts and correspondence. * Ensure accurate and timely project ...

Ainsworth

Project Administrator

Calgary, AB · On-site

Job Summary The Project Administrator will provide general administrative support to Project ... Drafting minutes of meetings, contracts and correspondence. * Ensure accurate and timely project ...

Ainsworth

Project Administrator

Calgary, AB · On-site

Job Summary The Project Administrator will provide general administrative support to Project ... Drafting minutes of meetings, contracts and correspondence. * Ensure accurate and timely project ...

Fluor

Senior Contract Administrator

Calgary, AB · On-site

Fluor team members are at the heart of our success in executing projects safely, thoughtfully, and ... The Senior Contract Administrator will be responsible for the following tasks: Knowledgeable on all ...

Hatch

Contract Specialist

Calgary, AB

... project instructions, * Management of securities/guarantees, * Close-out Requirements * BA/BS degree in related field * 10+ years experience in procurement as Buyer/Contract Administrator of ...

Hatch

Contract Specialist

Calgary, AB · On-site

... project instructions, * Management of securities/guarantees, * Close-out Requirements * BA/BS degree in related field * 10+ years experience in procurement as Buyer/Contract Administrator of ...

Bird Construction

Project Accountant

Calgary, AB · On-site

Compliance reports are reviewed and followed up with Project Administrators as required for ... Effectively communicate with Project Managers regarding contract documents, change orders and other ...

Sarina Homes

Project Manager, Construction

Calgary, AB · On-site

The Project Manager 1 will play a key leadership role within the organization and act as the ... Administer construction contracts (CCDC and stipulated sum contracts) * Manage change orders, RFIs ...

Bunch Projects

Project Manager

Calgary, AB · On-site

Oversee change management, and commercial issues; negotiate and administer contracts. * Drive HSE ... Prepare and present project status reports, and executive updates. * Lead project close-out ...

Rising Edge Group

Purchasing Administrator

Calgary, AB · On-site

Support Procurement, Project Managers, and internal teams with sourcing materials and services for ... Knowledge of contract law within Canada; familiarity with contract law in California and North ...

Rising Edge Group

Purchasing Administrator

Calgary, AB · On-site

Support Procurement, Project Managers, and internal teams with sourcing materials and services for ... Knowledge of contract law within Canada; familiarity with contract law in California and North ...

Colliers

Property Administrator

Calgary, AB · On-site

... work contracts (landscaping, snow removal, etc.). * Distribute Welcome and Move-Out Packages ... Innovative projects: Work on cutting-edge initiatives that shape our communities, drive our growth ...

Colliers

Property Administrator

Calgary, AB

... work contracts (landscaping, snow removal, etc.). * Distribute Welcome and Move-Out Packages ... Innovative projects: Work on cutting-edge initiatives that shape our communities, drive our growth ...

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All JobsContract Project Administrator JobsContract Project Administrator Jobs in Calgary, AB

Contract Project Administrator information

What is a contract project administrator?

Contract Project Administrators are professionals responsible for managing and overseeing contracts within a project to ensure compliance, accuracy, and timely completion. They coordinate between various stakeholders, handle documentation, track contract milestones, and ensure that contractual obligations are met throughout the lifecycle of a project. Their role often involves risk management, budgeting, and maintaining effective communication between clients, vendors, and internal teams. This position is critical for organizations that handle multiple contracts or complex projects, as it helps minimize legal and financial risks.

What are the key skills and qualifications needed to thrive as a contract project administrator?

To thrive as a Contract Project Administrator, you need a strong understanding of contract management, project coordination, and compliance, often supported by a degree in business administration or a related field. Familiarity with contract management software, project management tools like MS Project or Asana, and knowledge of relevant regulations is typically required. Attention to detail, organizational skills, and effective communication make individuals stand out in this role. These skills are crucial for ensuring contracts are well-managed, timelines are met, and projects are completed successfully and in compliance with legal requirements.

What are the main challenges a contract project administrator faces when coordinating between multiple stakeholders?

A Contract Project Administrator often acts as a central liaison between clients, contractors, vendors, and internal teams. One of the main challenges is ensuring that all parties are aligned on project timelines, deliverables, and contract requirements, especially when changes occur. Balancing competing priorities and resolving misunderstandings quickly are essential skills, as delays or miscommunications can impact project success. Effective organization, clear communication, and proactive follow-up are crucial for overcoming these challenges and keeping projects on track.

What is the difference between Contract Project Administrator vs Project Coordinator?

AspectContract Project AdministratorProject Coordinator
CredentialsTypically requires a relevant certification (e.g., CAPM) and experience in contract managementOften requires a degree or diploma in project management or related field, with less emphasis on certifications
Work EnvironmentWorks on specific contracts, often in industries like construction, IT, or engineering, with a focus on contract complianceWorks across projects to support planning, scheduling, and communication, usually in corporate or organizational settings
Employer & Industry UsageCommon in industries requiring contract oversight, such as construction, government, and consultingWidely used in various industries for supporting project teams and ensuring project progress

The Contract Project Administrator focuses on managing contractual aspects of projects, ensuring compliance and documentation, while the Project Coordinator supports overall project execution, scheduling, and communication. Both roles are essential but differ mainly in scope and focus.

What are popular job titles related to Contract Project Administrator jobs in Calgary, AB?

For Contract Project Administrator jobs in Calgary, AB, the most frequently searched job titles are:

What job categories do people searching Contract Project Administrator jobs in Calgary, AB look for?

The top searched job categories for Contract Project Administrator jobs in Calgary, AB are:

Contract Project Administrator jobs near you
Infographic showing various Contract Project Administrator job openings in Calgary, AB as of August 2026, with employment types broken down into 75% Full Time, 21% Part Time, and 4% Contract. Highlights an 86% Physical, 5% Hybrid, and 9% Remote job distribution.

Project Administrator

Ainsworth

Calgary, AB • On-site

Full-time

Medical, Dental, PTO

Re-posted 15 days ago

Job description

If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the Ainsworth (a GDI company) team today!
Job Summary
The Project Administrator will provide general administrative support to Project Managers (PM). Working closely with PM's to assist in the delivery of projects and services to Ainsworth's clients. Focus is on contributing to operational excellence and delivery with the operations team.
Responsibilities:
  • Work closely with the Project Manager, Estimator, Sales, and Site Superintendent to minimize their need to do task work including but not limit to:
  • Change order entry and correct documentation
  • Drafting minutes of meetings, contracts and correspondence.
  • Ensure accurate and timely project administration including: entry of change orders, tracking requests for information, processing of shop drawings, document control, and communication to all stakeholders.
  • Work closely with project team members and other stakeholders to identify, develop, implement, and support cost-effective project delivery.
  • Process RFI and shop drawing submissions and other project related documents in a timely manner and maintain up-to-date and accurate tracking logs.
  • Generate and manage the review and issuance of Subcontract Agreements ensuring all relevant documentation is provided and meets Ainsworth's requirements; follow up with contractors to obtain all relevant contract documentation, review and ensure Bonds and Certificates of Insurance are accurate and meet requirements.
  • Maintain organized project files in accordance with company's Project File Structure.
  • Attend meetings and record and distribute minutes of meeting.
  • Expedite or coordinate information submitted by owner, consultants, contractors and suppliers.
  • Create Operations and Maintenance (O&M) Manuals and assist with As-Built Drawings at closeout.
  • Assist project team members by taking initiative to minimize and complete tasks and ensure accurate document control practices and procedures are followed
Qualifications:
  • Post-secondary education in related area of study or equivalent work experience.
  • 3 years' experience tracking documentation in a database, such as Procore, SharePoint, or Viewpoint
  • Superior computer skills and knowledge of related computer applications, including the Microsoft Office Suite of programs (Word, Excel, PowerPoint)
  • Demonstrated ability to meet deadlines and prioritize a heavy workload.
  • Proven systematic and organized approach to multi-tasking.
  • Ability to work under time constraints and adapt to change.
Why work at Ainsworth (a GDI company)?
Ainsworth (a GDI company) is growing at an unprecedented rate and to help attract and retain top talent, we provide benefits on your first day with us. We offer a wide variety of benefits including the following:
Benefits: Comprehensive health, dental and medical benefits, including wellness supports, RSP matching and generous vacation
Rewards: Service milestones and peer recognition plus Employee Discounts and Incentives
Flexibility: Hybrid working models, where applicable
Diversity: An inclusive organization that embraces diversity and belonging; work in a great team atmosphere with future potential for promotion within company
While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.
Ainsworth (a GDI company) is committed to building a diverse and inclusive workplace. Qualified designated group members are encouraged to apply as any reasonable accommodation of qualifications will be considered as per our Accommodation Policy, available upon request.
Ainsworth (a GDI company) is an integrated multi-trade company, offering end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country! Join us.... Make a difference.
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Employment Type: Salaried, Full-Time

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