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Project Administrative Assistant Jobs in Calgary, AB

FIRST ONSITE

Administrative Assistant

Calgary, AB

As our Administrative Assistant (Internally known as Project Coordinator I), you'll be the steady ... You'll support Project Managers and Construction Managers by tracking progress, managing ...

LASIK MD

Administrative Assistant

Calgary, AB · On-site

ADMINISTRATIVE ASSISTANT (Permanent full-time contract) | Calgary, AB Working in a LASIK MD clinic ... You oversee clinic aesthetics projects & follow up on actions from audits delegated by the Center ...

LASIK MD

Administrative Assistant

Calgary, AB

ADMINISTRATIVE ASSISTANT (Permanent full-time contract) | Calgary, AB Working in a LASIK MD clinic ... You oversee clinic aesthetics projects & follow up on actions from audits delegated by the Center ...

LASIK MD

Administrative Assistant

Calgary, AB

ADMINISTRATIVE ASSISTANT (Permanent full-time contract) | Calgary, AB Working in a LASIK MD clinic ... You oversee clinic aesthetics projects & follow up on actions from audits delegated by the Center ...

Bird Construction

Project Assistant

Calgary, AB

Project Assistant The Project Assistant is accountable for assisting with documentations, day-to ... Minimum 3 years' administrative experience * Previous construction experience considered an asset

Zirtual

Remote Virtual Executive Assistant

Calgary, AB

CA$1.5K - CA$3.8K/mo

... Administrative Support * Prepare documents, presentations, and reports * Handle data entry, file organization, and record maintenance * Assist with project coordination and task tracking Travel ...

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Project Administrative Assistant information

See Calgary, AB salary details

$12

$21

$28

How much do project administrative assistant jobs pay per hour?

As of Aug 14, 2026, the average hourly pay for project administrative assistant in Calgary, AB is $21.12, according to ZipRecruiter salary data. Most workers in this role earn between $18.03 and $24.04 per hour, depending on experience, location, and employer.

What is a project administrative assistant?

Project Administrative Assistants are professionals who provide essential support to project managers and teams by handling administrative tasks such as scheduling meetings, preparing documents, maintaining project records, and facilitating communication among team members. They help ensure that projects run smoothly by organizing logistics, tracking deadlines, and assisting with budgeting or reporting. Their role is crucial for keeping projects on track, allowing project managers to focus on higher-level planning and execution.

How much is a project administrative assistant paid?

The average salary for a project administrative assistant typically ranges from $40,000 to $55,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What is the difference between Project Administrative Assistant vs Project Coordinator?

AspectProject Administrative AssistantProject Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsBachelor's degree often preferred; certifications like CAPM can be advantageous
Work EnvironmentOffice settings, supporting project teams with administrative tasksOffice or on-site, managing project schedules and communication
Employer & Industry UsageCommon in construction, IT, and corporate sectorsUsed across various industries including engineering, IT, and marketing
Search & Comparison IntentFocuses on administrative support roles within projectsInvolves coordinating project activities and timelines

The Project Administrative Assistant primarily handles administrative tasks to support project teams, while the Project Coordinator manages project schedules, communication, and coordination efforts. Both roles are essential but differ in scope and responsibilities within project environments.

What are the key skills and qualifications needed to thrive as a project administrative assistant, and why are they important?

To thrive as a Project Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by an associate degree or equivalent experience. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheets, and document management systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you effectively support project teams and manage competing priorities. These skills are vital for ensuring projects run smoothly, deadlines are met, and administrative processes are efficient.

How does a project administrative assistant typically collaborate with project managers and other team members?

A Project Administrative Assistant plays a key role in supporting project managers and teams by handling scheduling, preparing documentation, and coordinating meetings. They often serve as a communication hub, ensuring that information flows smoothly between stakeholders, team members, and external partners. This position frequently involves tracking project progress, managing shared resources, and assisting with reporting tasks, which helps keep everyone aligned and projects on track. Collaboration is usually facilitated through regular team meetings, shared digital platforms, and close partnership with project leads.

What are popular job titles related to Project Administrative Assistant jobs in Calgary, AB?

For Project Administrative Assistant jobs in Calgary, AB, the most frequently searched job titles are:

What job categories do people searching Project Administrative Assistant jobs in Calgary, AB look for?

The top searched job categories for Project Administrative Assistant jobs in Calgary, AB are:

What cities near Calgary, AB are hiring for Project Administrative Assistant jobs?

Cities near Calgary, AB with the most Project Administrative Assistant job openings:

Project Administrative Assistant jobs near you
Infographic showing various Project Administrative Assistant job openings in Calgary, AB as of August 2026, with employment types broken down into 75% Full Time, 21% Part Time, and 4% Contract. Highlights an 86% Physical, 5% Hybrid, and 9% Remote job distribution, with an average salary of $43,936 per year, or $21.1 per hour.

Administrative Assistant

FIRST ONSITE

Calgary, AB

Full-time

Medical, Dental

Posted 22 days ago

Job description

Are you an organized multitasker who thrives on keeping projects on track and details in order? As our Administrative Assistant (Internally known as Project Coordinator I), you'll be the steady force that ensures every restoration project runs smoothly from start to finish. You'll support Project Managers and Construction Managers by tracking progress, managing documentation, and helping teams stay aligned. If you enjoy a fast-paced environment where accuracy and collaboration matter, this role will give you the opportunity to make a real impact on project success and client satisfaction.

A DAY IN THE LIFE OF AN ADMINISTRATIVE ASSISTANT/PROJECT COORDINATOR

As a Project Coordinator, you'll be at the heart of every restoration project, making sure the moving parts come together seamlessly. You'll review files, double-check that timelines and standards are on track, and stay in constant communication with Project Managers, Construction Managers, and subcontractors to keep progress flowing. You'll prepare invoices, follow up on accounts receivable, and keep digital records organized so nothing slips through the cracks. You'll spot potential issues before they cause delays, solve problems with a calm, practical approach, and keep everyone in the loop from start to finish. Your organization, communication, and initiative will help every project run smoothly and every client feel supported from the very first call to the final closeout.

Qualifications

  • 1-3 years of office administration or project coordination experience, preferably in construction or restoration
  • High school diploma or equivalent required; post-secondary education in business or construction administration an asset
  • Proficiency with Microsoft Office Suite and comfort using digital tools and project tracking systems
  • Experience with XactAnalysis required; Xactimate knowledge an asset
  • Strong organizational skills with exceptional attention to detail
  • Effective communicator who can manage multiple priorities and tight timelines
  • Basic accounting and data entry skills, with an understanding of job costing and billing
  • Team-oriented mindset with a commitment to providing excellent client service

Who We Are

At First Onsite, the work you do every day makes a real impact. You'll help communities rebuild and families recover after unexpected events. We offer competitive pay, comprehensive health and dental benefits, and RRSP matching because we believe in taking care of our people. You'll have opportunities to learn, grow, and build a lasting career across Canada in a culture that values care, collaboration, and doing the right thing. If you thrive in a team environment and want to make a meaningful difference, we'd love to hear from you.

Let's Rebuild Together

Your next opportunity starts here. Apply today using our quick, three-minute, mobile-friendly application. Join First Onsite. Make a difference. Build your future.

By submitting your application, you consent to the collection, use, disclosure, and storage of your personal information by FirstOnsite Restoration Limited operating as First Onsite Property Restoration ("First Onsite") for purposes related to your application for employment. This includes information gathered during the recruitment and interview process. Your personal information may be shared internally with relevant personnel involved in the hiring process.

First Onsite is committed to handling your personal information in accordance with applicable federal and provincial privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA)and any other relevant privacy legislation in your province or territory. If you have questions about how your personal information is handled, or if you wish to request access to your information, please contact our HR Department.


In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, and the Ontario Human Rights Code, First Onsite Restoration will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources or the Hiring Manager of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

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