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Project Administrative Assistant Jobs in Calgary, AB

The Hayward Group

Administrative Assistant

Calgary, AB · On-site

... Assistant, who will provide administrative, clerical, and reception services to ensure smooth day ... Support engineering and project teams with administrative tasks, such as calendar coordination ...

LASIK MD

Administrative Assistant

Calgary, AB

ADMINISTRATIVE ASSISTANT (Permanent full-time contract) | Calgary, AB Working in a LASIK MD clinic ... You oversee clinic aesthetics projects & follow up on actions from audits delegated by the Center ...

LASIK MD

Administrative Assistant

Calgary, AB · On-site

ADMINISTRATIVE ASSISTANT (Permanent full-time contract) | Calgary, AB Working in a LASIK MD clinic ... You oversee clinic aesthetics projects & follow up on actions from audits delegated by the Center ...

LASIK MD

Administrative Assistant

Calgary, AB · On-site

ADMINISTRATIVE ASSISTANT (Permanent full-time contract) | Calgary, AB Working in a LASIK MD clinic ... You oversee clinic aesthetics projects & follow up on actions from audits delegated by the Center ...

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All JobsProject Administrative JobsProject Administrative Assistant JobsProject Administrative Assistant Jobs in Calgary, AB

Project Administrative Assistant information

See Calgary, AB salary details

$12

$21

$28

How much do project administrative assistant jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for project administrative assistant in Calgary, AB is $21.12, according to ZipRecruiter salary data. Most workers in this role earn between $18.03 and $24.04 per hour, depending on experience, location, and employer.

What is a project administrative assistant?

Project Administrative Assistants are professionals who provide essential support to project managers and teams by handling administrative tasks such as scheduling meetings, preparing documents, maintaining project records, and facilitating communication among team members. They help ensure that projects run smoothly by organizing logistics, tracking deadlines, and assisting with budgeting or reporting. Their role is crucial for keeping projects on track, allowing project managers to focus on higher-level planning and execution.

How does a project administrative assistant typically collaborate with project managers and other team members?

A Project Administrative Assistant plays a key role in supporting project managers and teams by handling scheduling, preparing documentation, and coordinating meetings. They often serve as a communication hub, ensuring that information flows smoothly between stakeholders, team members, and external partners. This position frequently involves tracking project progress, managing shared resources, and assisting with reporting tasks, which helps keep everyone aligned and projects on track. Collaboration is usually facilitated through regular team meetings, shared digital platforms, and close partnership with project leads.

What are the key skills and qualifications needed to thrive as a project administrative assistant, and why are they important?

To thrive as a Project Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by an associate degree or equivalent experience. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheets, and document management systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you effectively support project teams and manage competing priorities. These skills are vital for ensuring projects run smoothly, deadlines are met, and administrative processes are efficient.

What is the difference between Project Administrative Assistant vs Project Coordinator?

AspectProject Administrative AssistantProject Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsBachelor's degree often preferred; certifications like CAPM can be advantageous
Work EnvironmentOffice settings, supporting project teams with administrative tasksOffice or on-site, managing project schedules and communication
Employer & Industry UsageCommon in construction, IT, and corporate sectorsUsed across various industries including engineering, IT, and marketing
Search & Comparison IntentFocuses on administrative support roles within projectsInvolves coordinating project activities and timelines

The Project Administrative Assistant primarily handles administrative tasks to support project teams, while the Project Coordinator manages project schedules, communication, and coordination efforts. Both roles are essential but differ in scope and responsibilities within project environments.

How much is a project administrative assistant paid?

The average salary for a project administrative assistant ranges from $40,000 to $55,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What are popular job titles related to Project Administrative Assistant jobs in Calgary, AB?

For Project Administrative Assistant jobs in Calgary, AB, the most frequently searched job titles are:

What job categories do people searching Project Administrative Assistant jobs in Calgary, AB look for?

The top searched job categories for Project Administrative Assistant jobs in Calgary, AB are:

What cities near Calgary, AB are hiring for Project Administrative Assistant jobs?

Cities near Calgary, AB with the most Project Administrative Assistant job openings:

Project Administrative Assistant jobs near you
Infographic showing various Project Administrative Assistant job openings in Calgary, AB as of August 2026, with employment types broken down into 76% Full Time, 20% Part Time, and 4% Contract. Highlights an 85% Physical, 5% Hybrid, and 10% Remote job distribution, with an average salary of $43,936 per year, or $21.1 per hour.

Administrative Assistant

Infracon Construction Inc.

Calgary, AB

CA$24 - CA$28/hr

Part-time

Posted 2 days ago

New

Job description

Job Description: Part-Time Administrative Assistant
Location: Calgary, AB (Office-based, part-time role, Monday-Friday)
Company: Infracon Construction Inc.
Hourly Wage: $24-$28 per hour (depending on experience)

Position Overview:
Infracon Construction is seeking a highly organized, dependable, and proactive Part-Time Administrative Assistant to support our Calgary office. This is an office-based role working Monday through Friday from 8:00 AM to 12:00 PM.

The successful candidate will take ownership of the day-to-day administration and organization of the Calgary office while providing administrative support to senior leadership and assisting with a variety of corporate functions, including travel coordination, business development support, document preparation, communications, and other company initiatives.

Responsibilities

Office & Reception Administration

  • Maintain an organized, professional, and welcoming office and reception area
  • Monitor and replenish office, kitchen, and coffee supplies
  • Maintain shared office equipment and coordinate service or repairs as required
  • Liaise with building/office management regarding maintenance, access, and other office-related matters
  • Collect, sort, and distribute incoming mail and deliveries
  • Prepare and coordinate outgoing mail, couriers, and packages
  • Prepare and distribute internal office communications and memos
  • Assist with meeting room preparation and general office coordination
  • Maintain office records, contact information, and administrative files
  • Assist with planning staff events, meetings, lunches, and other office activities
  • Manage the company’s Calgary condo unit, including the booking calendar, rent payments, cleaning services, restocking supplies, and other accommodation-related requirements

Executive & Administrative Support

  • Provide administrative support to the Vice President, Director of Indigenous Relations, and Director of Business Development
  • Coordinate travel arrangements, including flights, accommodations, and transportation, as well as restaurant reservations, meetings, and events
  • Assist with calendar management and meeting coordination as required
  • Organize, code, and submit corporate credit card receipts and supporting documentation
  • Format letters, reports, presentations, proposals, resumes, project sheets, and other business documents
  • Maintain files, records, and documentation, including general filing, scanning, copying, and document control
  • Maintain client, contact, opportunity, and meeting information in Salesforce, including entering meeting notes and performing routine CRM updates
  • Update project sheets, client lists, business development records, and other tracking documents as requested
  • Monitor shared email inboxes and distribute or action requests as required
  • Assist with social media content and maintain corporate photos, marketing materials, templates, and other shared resources
  • Assist with conferences, community events, sponsorships, and other business development initiatives
  • Assist with maintaining company Google Earth/KMZ files and other project information, where experience allows
  • Assist with Microsoft Power Automate workflows and other process-improvement initiatives where experience allows
  • Provide general administrative support to other departments as required

Qualifications

  • Previous administrative, office coordination, reception, or executive assistant experience is preferred
  • Strong organizational skills with excellent attention to detail
  • Demonstrated initiative and follow-through, with the ability to identify routine administrative needs and action them independently
  • Ability to prioritize and manage a variety of responsibilities with minimal supervision
  • Strong written and verbal communication skills, with a professional and approachable manner
  • Proficient with Microsoft Office 365 (Word, Excel, Outlook, PowerPoint, Teams)
  • Experience with Adobe Acrobat and SharePoint is an asset
  • Experience coordinating travel, meetings, accommodations, and expense documentation is an asset
  • Experience with Salesforce or another CRM platform is an asset
  • Experience with Canva, social media platforms, or similar tools is an asset
  • Experience with Power Automate or other workflow automation tools is an asset but not required
  • Experience with Google Earth/KMZ files is an asset but not required
  • Ability to learn new software and processes quickly
  • Comfortable interacting professionally with employees, visitors, vendors, clients, and senior leadership

What We Offer

  • Consistent part-time schedule, Monday-Friday from 8:00 AM to 12:00 PM
  • Downtown Calgary office location
  • Competitive hourly wage of $24-$28, depending on experience
  • Varied role with exposure to operations, executive administration, Indigenous Relations, business development, proposals, and marketing
  • Collaborative work environment with the opportunity to take ownership of the day-to-day organization of the office