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Project Cost Administrator Jobs (NOW HIRING)

Convergint

Project Cost Administrator

Duluth, GA · On-site

As a Project Cost Administrator, you are a part of a dynamic team that allows you to grow as Convergint grows. For information about how we use your personal information, please see our Colleague ...

Convergint

Project Cost Administrator 2

Pleasanton, CA · On-site

As a Project Cost Administrator, you are a part of a dynamic team that allows you to grow as Convergint grows. For information about how we use your personal information, please see our Colleague ...

ITAC

Project Cost Administrator

Richmond, VA

Objective We are seeking a Project Cost Administrator to join our team. The ideal candidate will be detail-oriented, proactive, and capable of managing complex cost tracking and asset capitalization ...

ITAC

Project Cost Administrator

Richmond, VA · On-site

Objective We are seeking a Project Cost Administrator to join our team. The ideal candidate will be detail-oriented, proactive, and capable of managing complex cost tracking and asset capitalization ...

ITAC

Project Cost Administrator

Richmond, VA · On-site

Objective We are seeking a Project Cost Administrator to join our team. The ideal candidate will be detail-oriented, proactive, and capable of managing complex cost tracking and asset capitalization ...

Curtin Maritime

Project Cost Analyst

Long Beach, CA · On-site

Become the go-to person Project Managers, Site Admins, and the Travel Manager route weekly cost inputs through. * Surface cost trends and risk areas to FP&A and Dredge Operations leadership ...

New

Curtin Maritime

Project Cost Analyst

Long Beach, CA · On-site

$90K - $100K/yr

Become the go-to person Project Managers, Site Admins, and the Travel Manager route weekly cost inputs through. * Surface cost trends and risk areas to FP&A and Dredge Operations leadership ...

New

CEC COMPANIES

Job Cost Administrator - GMP (33610)

Tulsa, OK · On-site

$56K - $75K/yr

Position Summary The Job Cost Administrator provides administrative and transactional support to ... This role is responsible for maintaining accurate project documentation, assisting with billing ...

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How much do project cost administrator jobs pay per hour?

As of Jul 7, 2026, the average hourly pay for project cost administrator in the United States is $28.96, according to ZipRecruiter salary data. Most workers in this role earn between $21.88 and $33.41 per hour, depending on experience, location, and employer.

What are Project Cost Administrators?

Project Cost Administrators are professionals responsible for managing and monitoring the financial aspects of a project. They track budgets, analyze expenses, and ensure that project costs stay within approved limits. Their duties often include preparing cost reports, processing invoices, and collaborating with project managers and accounting teams. By overseeing costs, they help ensure projects are completed efficiently and within financial constraints.

What is the difference between Project Cost Administrator vs Cost Analyst?

AspectProject Cost AdministratorCost Analyst
CredentialsTypically requires a degree in finance, accounting, or related field; certifications like CAP or CMA are commonSimilar credentials; often holds degrees in finance, accounting, or economics; certifications like CAP or CMA are also common
Work EnvironmentWorks on project-specific budgets, often within construction, engineering, or manufacturing industriesAnalyzes cost data across projects or departments, often in corporate finance or consulting settings
Employer & Industry UsageUsed by construction firms, engineering companies, and project-based industriesFound in corporate finance, consulting firms, and industries focusing on cost control and financial analysis

The Project Cost Administrator and Cost Analyst roles share similar educational backgrounds and certifications but differ mainly in their focus. The Project Cost Administrator manages project-specific budgets and cost tracking, while the Cost Analyst performs broader cost analysis across multiple projects or departments. Both roles are essential for controlling costs and ensuring financial efficiency within organizations.

What are the key skills and qualifications needed to thrive as a Project Cost Administrator, and why are they important?

To thrive as a Project Cost Administrator, you need a solid background in finance or accounting, attention to detail, and familiarity with project management principles, typically supported by a relevant degree or diploma. Proficiency with project management software (such as MS Project or Primavera), cost control systems, and advanced Excel skills is commonly required. Strong organizational skills, effective communication, and the ability to work under pressure are important soft skills for excelling in this role. These skills ensure accurate cost tracking, budget adherence, and efficient collaboration, which are critical for the successful financial management of projects.

Is a project administrator an entry-level job?

A project cost administrator is often an entry-level to mid-level position, requiring basic knowledge of project management and budgeting tools. It can serve as a starting point for careers in project coordination or administration, with advancement often requiring experience and additional certifications such as PMP or CAPM.

What is the highest salary of an administrator?

The highest salary for a Project Cost Administrator can vary based on experience, industry, and location, but senior-level professionals in this role can earn over $100,000 annually. Factors such as certifications, technical skills, and the complexity of projects managed influence compensation levels.

What is the highest paid administrative job?

The highest paid administrative roles are often executive assistants to top executives or administrative directors, with salaries reaching six figures in some industries. Specialized administrative positions requiring advanced skills, certifications, or experience tend to offer higher compensation.

What are the 5 responsibilities of a project administrator?

A project cost administrator is responsible for managing project budgets, tracking expenses, preparing cost reports, ensuring financial compliance, and coordinating with stakeholders to control project costs. They often use project management and accounting software to perform these tasks efficiently. Strong organizational and communication skills are essential for success in this role.

How does a Project Cost Administrator typically collaborate with project managers and finance teams?

Project Cost Administrators work closely with project managers to monitor budgets, track expenditures, and ensure financial data aligns with project goals. They regularly communicate with finance teams to reconcile accounts, process invoices, and update cost reports. This collaborative effort helps maintain transparency in spending and enables timely identification of potential budget overruns or discrepancies. Effective teamwork and clear communication are essential for ensuring project costs are accurately managed throughout the project lifecycle.
More about Project Cost Administrator jobs
What states have the most Project Cost Administrator jobs? States with the most job openings for Project Cost Administrator jobs include:
What job categories do people searching Project Cost Administrator jobs look for? The top searched job categories for Project Cost Administrator jobs are:
Project Cost Administrator jobs near you
Infographic showing various Project Cost Administrator job openings in the United States as of July 2026, with employment types broken down into 97% Full Time, and 3% Contract. Highlights an 100% In-person job distribution, with an average salary of $60,230 per year, or $29 per hour.
Project Cost Administrator

Project Cost Administrator

Convergint

Duluth, GA • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 9 days ago

Convergint rating

7.5

Company rating: 7.5 out of 10

Based on 92 frontline employees who took The Breakroom Quiz

165th of 437 rated business services

Job description

Convergint is looking for a full-time, enthusiastic, results driven and forward-thinking Project Cost Administrator to join our amazing culture. In this role, you will be responsible for coordinating legal review of contracts, job set-up in Spectrum, project cost review and control, assist with monthly financial forecast, and progress billing preparation. Working closely with stakeholders to identify any project concerns with respect to delivery and cost. Works with managers to monitor and manage financial performance against monthly forecast and profit plan. As a Project Cost Administrator, you are a part of a dynamic team that allows you to grow as Convergint grows.
For information about how we use your personal information, please see our Colleague & Applicant Privacy Notice, available on convergint.com/careers.
Who You Are
You have a passion for providing world-class service to customers, colleagues, and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces equal opportunity and allows everyone to be the best version of themselves at work and home. You want to grow with us and deliver results as an exceptional Project Cost Administrator.
Who We Are
With 20-years of proven growth and exceptional performance, our mission is to be our customer's best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.
What you'll do with "Our Training and Your Experience"
  • Convergint's greatest strength is our people! Every colleague is encouraged to participate in our Recruit Awesome People program, helping us grow Convergint by promoting our colleague-first culture and referring top talent to the Talent Acquisition Team and hiring managers.
  • Coordinates contract legal reviews and signatures. Ensures that all required documentation is signed and returned to customer. Coordinates COI's and OCIP/CCIP documentation, if required.
  • Books new projects and change orders, sends notifications of job bookings to internal stakeholders.
  • Monitors job costs, identifies anomalies and provides managers with accurate feedback to enable effective and timely decisions.
  • Carries out monthly project (WIP) reviews with project managers to identify any costing issues, billings required, schedule impacts; escalates any project issues to manager. Documents status and/ or issues on each project. If necessary, changes projected cost on projects.
  • Assists with monthly project billings ensuring customer requirements for detail and documentation are maintained. Works with Project Managers (PM) to minimize unbilled revenue. Works with customer and project managers to resolve any anomalies or issues.
  • Assists project managers and accounts receivable team to ensure timely payment of invoices.
  • Acts as second level approver for all project accounts payables invoices.
  • Reviews invoices for accuracy and correct GL codes. Monitors PM queues regularly and reports issues to manager.
  • Monitors open PO report weekly, maintains accuracy and compares to monthly forecast.
  • Assists manager in creating monthly revenue and gross margin forecast. Monitors and tracks against forecast.
  • Monitors revenue on projects on a weekly basis and reports issues to manager.
  • Manages and tracks subcontractor invoices against monthly forecast. Approves invoices for revenue and payment according to PM's approval.
  • Maintains and tracks Subcontractor COI's and lien waivers.
  • Reviews inactive projects on a monthly basis for trailing costs. Resolves any identified issues.
  • Monitors unbilled revenue on a weekly basis and provides reports to manager. Resolves any identified issues.
  • Runs labor utilization reports weekly and provide to managers. Resolves any identified issues.
  • Runs month end financial reports and works with manager to achieve planned financial results.
  • Runs financial reports and works with manager and PM's to forecast following month's revenue and gross margin.
  • Prepares and sends customer surveys monthly.
  • Acts as "our customer's best service provider" always, thereby ensuring Convergint is the customer's 1st choice for service
  • Performs other duties and responsibilities as requested or required

What You'll Need
  • Excellent interpersonal and verbal communications skills and ability to deal with a wide cross section of people both internal and external to the business.
  • Excellent Microsoft Outlook, Excel, and Word skills.
  • Solid financial analytical skills including cost control and ability to interpret financial reports.
  • Solid accounts receivable knowledge.
  • Strong customer service skills.
  • Strong attention to detail and results focused.
  • Solid team orientation.
  • Flexibility to adapt to changing priorities and direction in a dynamic work environment.
  • Strong organizational/time management skills.
  • Strong proficiency in financial software including ability to track invoices, run reports, data entry, etc.

Company Benefits
Convergint fosters a supportive, accessible, and inclusive environment in which all individuals are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits:
  • 10 Company Holidays and Paid Time Off starting at 13 days annually
  • Fun & Laughter Day Off
  • Medical, Dental & Vision Plan
  • Life insurance & Disability Plan
  • Wellness Program
  • 401K Matching Plan
  • Colleague Assistance Program
  • Tuition reimbursement
  • Competitive salary and compensation plan
  • Vehicle reimbursement plan or company vehicle
  • Corporate Social Responsibility Day
  • Cell phone reimbursement (if applicable)
  • Paid parental leave

Requirements:
Education: College degree, trade school or equivalent experience
Preferred Experience: (but not required):
  • 3 years bookkeeping or an accounting environment
  • 3 years project cost accounting
  • 2 years in a construction environment

Convergint is an Equal Opportunity Employer.
Visit our Convergint careers site to learn more about the company and the exciting opportunities available.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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