Project Cost Administrator Jobs (NOW HIRING)

ICF's Disaster Management Division seeks a Project Cost Controller who will support FEMA Public Assistance (PA) and Hazard Mitigation projects with financial reconciliation and project cost accounting for utility infrastructure projects.
This full-time position must commute within a two-hour radius of Melville, New York for a hybrid schedule (2 days or more at designated office location and remainder work-from-home). Non-management position. Relocation will not be supported. At this time, ICF is unable to provide employment visa sponsorship for this position. Candidates must have permanent work authorization in the U.S.
The ideal candidate will be a proven FEMA/Federal financial reconciliation expert with a track record of superior execution and growth and will be responsible for ensuring that programs are positioned to optimize disaster grant resource allocation and comply with federal requirements.
Project Cost Controller Definition: The intent of this role is to secure an experienced project cost controller who can provide detailed, project-level financial support rather than a general accountant. Project finance support concentrates on tracking costs, revenues, and budgets for individual projects from start to finish in a federal setting involving federal grants. It involves monitoring project expenditures, analyzing project-specific invoices and payments, preparing audit responses and reporting, and ensuring compliance with contract and federal project requirements.
Compensation: While the range below is broader for career growth, this position will offer a base salary of $90K to $110K. Offer based on candidate's % of job description match and location as determined by the hiring team.
Key Responsibilities:
• Lead cost accounting and financial reconciliation to ensure project costs are eligible for FEMA reimbursement.
• Efficiently provide consultative technical/analytical and functional support to the team and stakeholders.
• Prepare monthly progress reports to track project costs and progress.
• Review and process contractor invoices to meet FEMA and federal contract requirements.
• Professionally interact with subrecipients, federal and state agency representatives, peers, and project manager utilizing excellent communication skills, understanding and patience.
• Monitor project costs to ensure compliance with all laws, regulation, and policies pertaining to FEMA programs.
• Assist in preparing audit responses.
• Work in a fast-paced, detail-oriented flexible environment.
• Other duties and learning as directed by ICF.
Please attach a concise resume aligned with the qualifications, skills and experience indicated. You must show you meet all of the Must Have qualifications to be considered.
MUST HAVE Qualifications:
• Bachelor's degree in finance, accounting, economics or related field.
• 4+ years of FEMA or Federal project finance grant experience including supporting contract programs from start-up through implementation and closeout. (SAP or similar cost accounting, reviewing invoices and payment data entry information, performing financial reconciliation, federal grant work, cost of service pricing).
• 4+ years of experience with MS Office, including Intermediate Excel- Pivot Tables, V-Lookup, Formulas, etc., and a working knowledge of project accounting systems and document management software tools.
• Must commute within a two-hour radius of Melville, New York for a hybrid schedule (2 days or more at designated office location and remainder work-from-home). No relocation.
Preferred Skills: (These may set candidates apart)
• Experience with Electric Utility and Construction projects, Capital projects.
• Experience supporting FEMA-funded projects. (PA, HMGP, Grants Admin-Compliance (not IA)
• Project Management Professional Certification (PMP).
Professional Skills: (You will bring these with you Day One)
• Strong analytical, problem-solving, and decision-making capabilities
• Strong written and verbal communication skills, emotional intelligence, critical thinking skills, and integrity and ethics.
• Federal contract administration and management.
• Team player with the demonstrated ability to build organizational capability, motivate teaming partners/staff to ensure high levels of engagement, and work in a dynamic, fast-paced environment.
• Must have dedicated workspace and strong, reliable internet for remote work from home.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint and Project Management Software).
• Willingness and ability to commute within a two-hour radius for the hybrid onsite requirement for this position as directed.
This job is a Section 3 eligible job opportunity. We encourage applications from individuals that are low income and/or living in Public Housing.
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At ICF, we are committed to ensuring a fair interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process.
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Pay Range - There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position.
The pay range for this position based on full-time employment is:
$81,499.00 - $138,549.00
New York Client Office (NY88)