Project Cost Administrator Jobs (NOW HIRING)

Job Title: Job Cost Administrator
Job Description
We are seeking a motivated Job Cost Administrator to support field operations for large-scale electrical construction projects across the nation. In this role, you will act as a key liaison between project teams and accounting, manage subcontractor pay schedules, and ensure accurate tracking of job costs, billing, and financial documentation throughout the project lifecycle.
Responsibilities

• Serve as a primary liaison between project managers, subcontractors, and accounting teams to ensure accurate and timely financial coordination for construction projects.
• Manage subcontractor pay schedules, including the preparation, review, and processing of payment applications and related documentation.
• Support construction projects by coordinating subcontractor billing, progress billing, and the collection and verification of lien waivers.
• Track and maintain job cost records, ensuring all project expenses are accurately coded, documented, and aligned with project budgets.
• Monitor project budgets and job cost reports to identify variances, support financial forecasting, and assist with cost control efforts.
• Review, reconcile, and analyze large volumes of financial data to ensure accuracy and completeness of job cost and accounts payable information.
• Prepare and maintain financial documentation related to job cost accounting, including reports, logs, and supporting schedules for internal and external stakeholders.
• Use Microsoft Excel to create and update job cost reports, perform data analysis, and support financial decision-making for project teams.
• Collaborate with project managers and field personnel to resolve billing discrepancies, clarify cost allocations, and address financial issues as they arise.
• Maintain organized records of contracts, purchase orders, invoices, and payment documentation to support audits and internal reviews.
• Prioritize and manage multiple projects, tasks, and deadlines while maintaining a high level of accuracy and attention to detail in all financial activities.

Essential Skills

• Experience in construction accounting, project accounting, job cost accounting, accounts payable, or a related accounting/finance role, preferably with multiple years of relevant experience.
• Experience supporting construction projects, including subcontractor billing, payment applications, lien waivers, and progress billing.
• Strong understanding of job cost tracking, project budgets, and financial documentation within a construction environment.
• Proficiency in Microsoft Excel, including the use of Pivot Tables, VLOOKUP/XLOOKUP, nested formulas, data analysis, reconciliation, and advanced filtering, sorting, and reporting functions.
• Ability to review and analyze large volumes of financial data with a high degree of accuracy.
• Strong organizational skills with the ability to manage multiple projects, deadlines, and priorities simultaneously.
• Excellent verbal and written communication skills with the ability to work effectively with project managers, subcontractors, and accounting teams.
• High level of attention to detail with strong problem-solving and critical-thinking abilities.

Additional Skills & Qualifications

• Experience in a large-scale electrical or general construction environment.
• Familiarity with progress billing, lien waiver processes, and subcontractor payment workflows.
• Comfort working with financial and project documentation in a fast-paced, project-driven setting.
• Ability to adapt to evolving project requirements and support cross-functional teams.

Work Environment
This role supports large-scale electrical construction projects across the nation and involves close collaboration with field operations, project management, and accounting teams. You will work extensively with Microsoft Excel and financial documentation in a structured, deadline-driven environment where accuracy and organization are critical. The position requires managing multiple projects simultaneously, handling large volumes of financial data, and communicating frequently with internal and external stakeholders to keep project finances aligned and on track.
Job Type & Location
This is a Contract to Hire position based out of Houston, TX.
Pay and Benefits
The pay range for this position is $26.44 - $31.25/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Houston,TX.
Application Deadline
This position is anticipated to close on Sep 22, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.